Airport Commission

AIRPORT COMMISSION MEETING Monday, February 13, 2017 at 4:30 pm Murfreesboro Municipal Airport Terminal /Administration Bldg. 1930 Memorial Blvd. Murfreesboro, TN 37129 MEETING MINUTES IN ATTENDANCE: COMMISSION MEMBERS: Steve Waldron , Chair George Huddleston Jr., Vice Chair John Polk Clay Cook Bill Shacklett, Council Rep. Gail Zlotky GUESTS: Peter Acevedo - CAP Mike Deweese - Tenant Sean Miku STAFF: Chad Gehrke – Airport Manager Kent Scoles – Operations Assistant 1. CALL THE MEETING TO ORDER: Steve Waldron called meeting to order at 4:30 p.m. Prayer given and Pledge of Allegiance lead by Steve Waldron. 2. MOTION TO APPROVE MINUTES Motion to approve the minutes from the last meeting in November 2016 by John Polk, seconded by Gail Zlotky with all in favor, no opposed. 3. CONSIDER APPROVAL OF THE CONTRACT WITH MICHAEL BAKER INTERNATIONAL (MBI). Chad Gehrke gave an update on the MBI contract, presenting the scope of work and fees associated with the MBI contract. The process took several weeks to arrive at a cost of $313,000.00 for the design and services connected with the contract. John Polk asked how it will be paid. Mr. Gehrke replied that funding will come from the General Fund/CIP Bond and that He will be asking the State for a Grant of $350.000.00 as well. A motion to approve the contract was made by John Polk, seconded by George Huddleston, Jr. All voted in favor, no opposed. Mr. Gehrke announced that the Construction Manager at Risk (CMR) would be PB&G. He stated that he had notified MBI of the selection of PB&G. George Huddleston, Jr. made a motion that the selection is pending based on the acceptance of the Airport Commission Chairman and City Staff, Clay Cook seconded the motion all voted in favor, no opposed. 4. CONSIDER APPROVAL OF THE WORK AUTHORIZATION WITH ATKINS FOR THE TERMINAL SITE. Chad Gehrke presented an update on the Atkins proposal and is prepared to move forward with the terminal site. The three projects involved are 1) Terminal, 2) South Ramp Expansion, 3) Box Hangars. He explained that Atkins knowledge of the airport and its involvement with past projects gives them a better grasp of the overall airports projected needs both now and in the future. The Airport Commission agreed and George Huddleston, Jr’s comment on the fact that the State requires that professional services selections require the firm’s selection be based on qualification over dollars. Chad Gehrke stated that Rob Lyons, City Manager, asked for the Airport to prioritize the projects (1,2, and 3) in view of the total funding required. Chad gave a quick overview of the issues with each of the projects and how they may affect the construction scheduling. Bill Shacklett reassured the Commission that the City Council realizes the need for improvements and are behind these projects. John Polk questioned if the funds do not get approved will the contract be dissolved? Bill Shacklett once again assured John and the Members of the Airport Commission that the City Council was behind this project. A motion was made by Gail Zlotky to accept the Atkins contract, seconded by George Huddleston, Jr., all voted in favor, no opposed. Chad Gehrke stated that he will contact all the parties involved and arrange for a collective meeting to discuss the project and get a ‘Phasing Plan’ including raw numbers as to costs, construction schedules etc. Steve Waldron requested that the Airport Commission members review our current hangar rental rates (cost per sq./ft.) compared with other airports in our market. This review would help during negotiations with future individuals or firms interested in locating on the property. Discussion ensued on the question of land lease vs. property lease. Mr. Waldron stated that currently we are receiving one to two inquires per quarter from prospects for larger hangars. It was determined that Chad would contact the city legal department to seek their advice on the legal aspects involved with requiring tenants to provide proof of insurance. The Airport Commission discussed having Airport Staff inspect the T-hangars and requiring a copy of each tenants annual inspection as proof that their aircraft is airworthy. 5. AIRPORT MANAGERS REPORT: 5 (A) TENNESSEEE AERONAUTICS COMMISSION PRESENTATION FEB. 16 Chad Gehrke will be presenting to the Tennessee Aeronautics Commission the Terminal project requesting a $350,000.00 Grant. The Approach Lighting and Clearing Project which is an amendment asking for approx. $16,500.00, and the continued trimming and removal of trees on the south end which is a new $24,500.00 Grant. Chad Gehrke stated that he has meet with the Urban Environment Dept.(UED) as to how they would assist with the removal and replacement of the trees on the south end. The initial plan is to offer property owners on the south end funds in order to purchase low growing trees from a ‘catalog’ of tree selected by the UED to replace trees we remove. This plan would, over time, greatly reduce our need for continued annual trimming of tree on the south end. 5 (B) APPROACH LIGHTING AND CLEARING PROJECT STATUS John Polk asked where we are with the relocation of the utility lines on the north end. Chad Gehrke stated that Jim Crumley is trying to move this project into this years’ budget. The cost of putting the various electric, telephone, and cable lines underground is approx. $500,000.00. Currently the poles themselves are below the approach path. The obstruction lights on the ballfields are being installed this week (Feb. 12 – 18) with 95/5 funding. These light are direct wired not solar powered. 5 (C) AVIATIN EASEMENT MAINTENANCE (RNWY 36 APPROACH) This was discussed in 5A. 5 (D) AVIATION FUEL PROVIDER RFQ The RFQ is currently being revised in light of the possibility of extreme fuel price changes due to the economy, world affairs, or other unforeseen issues. The revision would allow an ‘out’ for the supplier in the form of a modification or termination clause. Clay Cook also mentioned the new un-leaded fuels being developed that would affect the current market. The new contract would have a life of 5 years. The RFQ’s would be reviewed by the Airport Commission and a decision would be made at that time. Chad Gehrke updated the need for portable office, (trailers) for both Mike Jones and Jim Gardner during the construction periods. Chad Gehrke described Jim Gardner’s request to bring in a mobile trailer unit for a period of three years until additional space/offices/storage can be added to the north side of Hangar 3. Mr. Gehrke stated that while mobile units are not at all what we believe is acceptable for permanent buildings at the airport, during construction the City and others will have perhaps several construction trailers on site. He stated that Air Methods has had several RV trailers on site already for several months. He stated that this proposed agreement would have a term of three years allowing the City/Airport to complete the long list of projects before we turn to making improvements to Hangar 3. He listed improvements such as replacing the old insulation in the hangar bay and resurfacing the floor. He stated that he is working with the City Legal Department to come up with an agreeable description of what would be allowed. Chad Gehrke will be presenting findings at the next Airport Commission meeting. 5 (E) TAXIWAY E AND SOUTH RAMP DEVELOPMENT PROJECTS This was discussed in items 3 and 4. 5 (F) TENNESSEE AIRPORTS CONFERENCE MARCH 21 – 22 Chad invited the Commission members to join this year. Next year the conference will be in East Tennessee. 6. CONSIDER ANY OTER BUSINESS TO COME BEFORE THE AIRPORT COMMISSION. No new business. 7. CONSIDER NEXT DATE FOR AIRPORT COMMISSION MEETING The next meeting is scheduled for March 13, 2017. 8. ADJURNMENT A motion to adjourn was made by John Polk. The motion was seconded by Gail Zlotky all voted in favor, no opposed. The meeting was adjourned at 5:33 p.m.