Airport Commission

AIRPORT COMMISSION MEETING Monday, March 13, 2017 at 4:30 pm Murfreesboro Municipal Airport Terminal /Administration Bldg. 1930 Memorial Blvd. Murfreesboro, TN 37129 MEETING MINUTES IN ATTENDANCE: COMMISSION MEMBERS: Steve Waldron , Chair George Huddleston Jr., Vice Chair John Polk Clay Cook Bill Shacklett, Council Rep. Butch Jones GUESTS: CITY: Ms. Emily Zietz David Ives – Assistant City Attorney Ms. Olivia Zietz Jim Crumley – Assistant City Manager STAFF: Chad Gehrke – Airport Manager Kent Scoles – Operations Assistant 1. CALL THE MEETING TO ORDER: Steve Waldron called meeting to order at 4:35 p.m. Prayer given and Pledge of Allegiance lead by Clay Cook. 2. MOTION TO APPROVE MINUTES: Motion to approve the minutes from the last meeting in March 13, 2017 by John Polk, seconded by Clay Cook with all in favor, no opposed. 3. CONSIDER APPROVAL OF THE WORK AUTHORIZATION WITH ATKINS FOR THE TERMINAL SITE: Chad Gehrke gave an update on the meeting with Atkins and the CMR. During that meeting the CMR suggested additional ‘test holes’ be done around the site of the new terminal saying the more data gathered the more conclusive the final report will be. Chad will bring the Amended Atkins Work Authorization to the Airport Commission to cover the additional cost and later to City Council. 4. CONSIDER APPROVAL OF GRANT FOR TERMINAL CONSTRUCTION: Chad Gehrke updated the Airport Commission on the Grant for Terminal Construction. The state approved the Grant and the City has received it ($350,000.00). Mr. Gehrke stated that he was seeking approval from the Commission to move it forward to City Council. Motion made to approve by George Huddleston, Jr., seconded by John Polk, all voted in favor, motion passed. 5. CONSIDER APPROVAL OF GRANT FOR SOUTH APPROACH TREE TRIMMING, REMOVAL AND REPLACEMENT: Chad Gehrke stated the State has approved the grant ($24,500.00) as presented without questions from the Aeronautics Commission members. Chad Gehrke has started working with the neighbors. Currently there are only a few trees that have been identified as needing to be trimmed. The ground remains too wet to have the trimming done at this time. Mr. Gehrke gave an overview of the master plan for trimming and replacement of trees with low growing trees. The master plan will eventually eliminate the need to preform annual trimming. Motion made to approve by George Huddleston, Jr., seconded by Butch Jones, all voted in favor motion passed. 6. CONSIDER APPROVAL OF GRANT AMENDMENT FOR THE APPROACH LIGHTING AND CLEARING PROJECT: Chad Gehrke presented information on the Amendment for $16,000.00 (State has approved) for the completion of the clearing done off the north end of the airport. Jim Crumley gave an update on the power lines off the north end. The City is planning to reroute the lines underground at an approx. cost of $500,000.00. Clay Cook asked about timing on this project, Jim Crumley stated that it would be possible next year. The question as to when the new approach would be flown and published to ask of Chad Gehrke. Chad Gehrke stated that he will be checking on the timing. Motion was made to approve by Clay Cook, seconded by Butch Jones, all voted in favor, motion passed. 7. CONSIDER APPROVAL OF MURFREESBORO AVIATION LEASE AGREEMENT AMENDMENT 1: Chad Gehrke presented an Amendment to the Lease Agreement that would allow Murfreesboro Aviation (MA) to locate a mobile trailer on a 60 x 25 foot space on the west side of Hangar 3. The trailer meets the requirements of the State and City Building and Codes. All costs involved will be the responsibility of MA. (specific information is found on the “FIRST AMENDMENT TO LEASE AGREEMENT”. The Airport Commission and owner of Murfreesboro Aviation Jim Gardner discussed many details about the trailer, the need for the facility, the proposed extension to the north side of Hangar 3 etc. The ‘trailer’ was a concern in that it will detracts from the overall ‘aesthetics’ of the current structures. MA presented its plan to landscape the south side to soften the view and paint the exterior, and install new attractive skirting around the bottom of the trailer. David Ives voiced concern that not allowing MA space to do business could end in legal action brought about by MA. David Ives suggested the amendment contain a clause that would require MA to remove the ‘trailer’ and occupy within 60 day of completion of a permanent addition to be added to Hangar 3 (construction to be completed with the term of the current lease). After protracted discussion a motion was made to approve the amendment, which would include the additional clause presented by David Ives, by Bill Shacklett, seconded by John Polk, all voted in favor except George Huddleston, Jr. who vote against the motion. The motion passed. 8. CONSIDER APPROVAL OF PROPOSED RENTAL RATE ADJUSTMENTS FOR THE FY2018 BUDGET: Chad Gehrke presented the annual rental rate adjustment of 3%. Motion was made to approve by George Huddleston, Jr. seconded by Clay Cook, all voted in favor, motion passed. 9. AIRPORT MANAGERS REPORT: A. AVIATION FUEL PROVIDER RFQ DUE 3/22/2017. The RFQ’s are out for proposals and will be reviewed when returned to the City. B. APPROACH RUNWAY 36 WORK STATUS. Complete C. APPROACH RUNWAY 18 WORK STATUS. Complete D. HANGAR LEASE AGREEMENT COMPLIANCE: 1) AIRWORTHINESS - 2) INSURANCE. Discussion concerning tenants’ compliance with current lease agreement lead to the need to review the current lease agreement and bring to the attention of the tenants that the airport staff will be ensuring that the agreement terms are being upheld. Chad Gehrke will review the agreement and present any changes to David Ives for legal review. Once that is complete Chad Gehrke will present the revised agreement to the Airport Commission for its approval. It was suggested that the tenants provide annual information on their aircraft concerning both insurance and inspections. The Airport Commission would like to see a revised policy change in the lease within the next 30 days. Motion to approve was made by George Huddleston, Jr. seconded by Butch Jones, all voted in favor, motion passed. E. EAA EVENTS: DC-3 AND FORD TRI-MOTOR Chad Gehrke stated that the DC-3 would be at Murfreesboro Municipal Airport on April 8, 2017. Flights are based on a membership basis costing $150.00 annually. The Ford Tri-Motor is tentatively scheduled for May 5 – 7, 2017. 10. CONSIDER ANY OTHER BUSINESS TO COME BEFORE THE AIRPORT COMMISSION: No new business at this time. 11. CONSIDER NEXT DATE FOR AIRPORT COMMISSION MEETING: Next Airport Commission meeting is scheduled for Monday April 10, 2017 12. ADJOURNMENT: Motion to adjourn 6:26 pm by Steve Waldron, seconded by George Huddleston, Jr. all voted in favor, Motion passed