City Council

MURFREESBORO CITY COUNCIL AGENDA April 2, 2015 7:00 p.m. City Council Chambers PRAYER MR. EDDIE SMOTHERMAN PLEDGE OF ALLEGIANCE CEREMONIAL ITEMS Consent Agenda 1. A. Consider recommendations of the Planning Commission: a. Mandatory Referral for Stonecrest Single-Family Subdivision. b. Mandatory Referral for proposed Kroger at 4432 Veterans Parkway. c. Mandatory Referral for Fountains at Gateway development. B. Consider recommendations of the Risk Manager: a. Excess Workers’ Compensation Insurance. b. Public Transport (Rover) Insurance. C. Consider recommendations of the Chief of Police: a. Request to pursue an Intergovernmental Agreement with Rutherford County for Cooperative Computer-Aided CAD. b. Request to receive funding from Rutherford County Emergency Communications District (RCECD) for Computer-Aided Dispatch Upgrade. D. Consider recommendations of the Water & Sewer Board: a. Chemical Bid Extensions. b. 2015 Water Treatment Plant Chemical Bid. c. Jordan Farm Contract Extension. d. Coleman Farm Contract Extension. e. SRWTP Hydrogen Peroxide Addition. f. Additional Temporary Flow Monitoring Basin MF03. g. Task Order to rebuild #1 Simflo Raw Water Pump MWSD Water/Wastewater System Mechanical/Electrical Services Contract. E. Consider recommendations of the City Recorder/Finance Director with regards to Annual Audit Contract for fiscal year ending June 30, 2015. F. Request of Junior League of Murfreesboro to hang a banner across E. Main Street from November 24-December 4, 2015 to promote their 11th Annual Hollyday Marketplace event. Minutes 2. A. March 19, 2015 - Special Meeting. B. March 19, 2015 - Regular Meeting. Third Readings 3. Consider for passage on third and final reading ORDINANCE 15-OA-06 to annex an area at 4439 Manson Pike and adopt for same a Plan of Services. 4. Consider for passage on third and final reading ORDINANCE 15-OA-07 to annex an area along the east side of Elam Road and to adopt for same a Plan of Services. 5. Consider for passage on third and final reading ORDINANCE 15-OZ-08 to rezone 0.7 acres along the east side of Elam Road to Residential Multi-Family Sixteen (RM-16) District and to zone approximately 7.78 acres along the east side of Elam Road as Residential Multi-Family Sixteen (RM-16) District, simultaneous with annexation. 6. Consider for passage on third and final reading ORDINANCE 15-OZ-09 to rezone an area at 1516 East Main Street to Residential Multi-Family Sixteen (RM-16) District. 7. Consider for passage on third and final reading ORDINANCE 15-O-10 amending Murfreesboro City Code, Appendix A-Zoning, Section 34, Article IV, regarding the flood zone administrator. First Readings 8. Consider for passage on first reading ORDINANCE 15-O-27 amending Murfreesboro City Code, Appendix C, City of Murfreesboro, Tennessee, Employees’ Revised Pension Plan, Article X. Pension Committee, Section 10.01 Committee members. New Business 9. Hear from City Manager with regards to Murfreesboro 2035 Update.  MURFREESBORO CITY COUNCIL AGENDA April 2, 2015 (Continued) 10. Consider for adoption RESOLUTION 15-R-09 requesting General Assembly to amend Murfreesboro’s Private Act Charter regarding the number of required readings for ordinances. Beer Permits Payment of Statements Board & Commission Appointments Other Business from Staff or City Council Adjourn MURFREESBORO PLANNING COMMISSION STAFF COMMENTS, PAGE 1 MARCH 18, 2015 4.h. Mandatory Referral [2015-705] to vacate a drainage easement at 4432 Veterans Parkway, Kroger Limited Partnership I applicant. Kroger has requested the abandonment of a drainage easement in conjunction with the development of its proposed store at the northeast corner of Franklin Road and Veterans Parkway. This drainage easement was assigned to Rutherford County during the purchase of right-of-way and easements for Veterans Parkway. Upon annexation, the City became responsible for the operation and maintenance of this easement and the drainage system it contains. If the Planning Commission approves this mandatory referral, Staff recommends the following conditions of approval: 1) The applicant should provide documentation that Rutherford County has waived its right to this easement in a form acceptable to the City Attorney. 2) The applicant should provide a legal description and exhibit for the City Attorney to prepare the quitclaim deed. 3) Prior to recording the quitclaim, an alternate easement must be dedicated for the relocated drainage system. 4) The applicant should demonstrate functional hydraulic equivalency between the existing drainage system and the relocated drainage system. MURFREESBORO PLANNING COMMISSION STAFF COMMENTS, PAGE 1 MARCH 18, 2015 5.c. The Fountains at Gateway [2015-3002 & 2015-6004] mandatory referral for easement dedication and Phase 1 final design review and site plan review for multiple buildings totaling 111,100 ft2 on 12.32 acres zoned MU & GDO-3 located along Medical Center Parkway, Hearthstone Group, LLC developer. This is the final design review and site plan review for Phase 1 of a new multi-building office and retail development. The proposed uses are permitted by right within the MU and GDO-3 districts. The Planning Commission approved initial design review for this development at its February 18, 2015 meeting. At that time, the applicant identified one variance needed in order to move forward with the project as designed. The variance pertains to the required base of building landscaping around the retail storefronts. The Planning Commission did not object to the proposed variance and gave its blessing for the applicant to move forward in requesting this variance to the Board of Zoning Appeals (BZA). The variance request is scheduled to be heard by the BZA on March 25, 2015. The applicant now seeks approval for final design review and site plan review. Any approval of final design review and site plan review should be made contingent upon the BZA granting the requested variance. The design team and the developer should address the comments below prior to final design review at the Planning Commission on March 18. Staff recommends that any approval of this request be made subject to all staff comments. Mandatory Referral To accommodate the phased approach for this project, easements will be required across both the Phase 1 property and the remainder property owned by the City. The developer and design team should coordinate with City staff to identify the needed easements. Additionally, legal descriptions and/or platting may be needed to describe the nature and extent of the easements. Easements currently identified include access, Greenway, water, sanitary sewer, sanitary sewer force main, reuse water drainage, grading, and temporary construction. March 31, 2015 Honorable Mayor and Members of City Council: CONSENT AGENDA RE: A.: Request to Pursue Intergovernmental Agreement with Rutherford County for Cooperative Computer-Aided CAD B.: Request to Receive Funding from RCECD for Computer-Aided Dispatch Upgrade ITEM A: Request to Pursue Intergovernmental Agreement with Rutherford County for Cooperative Computer-Aided CAD As an item for the consent agenda at the next scheduled Council meeting, it is the recommendation of the Chief of Police that City Council approve the request to pursue an Intergovernmental Agreement with Rutherford County for Cooperative Computer-Aided CAD and to authorize the Legal Department to begin the process of forming an Intergovernmental Agreement between the agencies to proceed with the cooperative CAD system. Background Purpose: Enter into an Intergovernmental Agreement with Rutherford County for Cooperative Computer-Aided CAD. Scope of Work: On January 9. 2015, RCSO presented Rutherford County Emergency Communications District (RCECD) with a grant proposal to upgrade their CAD system to the Tritech Inform product of which we are currently under contract at this time. With the merger of Visionair and Tritech in 2011, we would be migrating to their Inform CAD and Records products in the future. Tritech offered the RCSO the opportunity, if approved by City Management, to implement the Tritech CAD system from  Honorable Mayor and Members of City Council Consent Agenda Request March 31, 2015 our existing contract and provide a cooperative redundant system between the agencies. This would provide data sharing between our law enforcement agencies and between RCEMS and Murfreesboro Fire and Rescue. Fiscal Impact There is no Fiscal Impact to the City for this agreement. Recommendation It is recommended that City Council approve the request to pursue an Intergovernmental Agreement with Rutherford County for Cooperative Computer-Aided CAD and to authorize the Legal Department to begin the process of forming an Intergovernmental Agreement between the agencies to proceed with the cooperative CAD system. Attachments 1. None ITEM B: Request to Receive Funding from RCECD for Computer-Aided Dispatch Upgrade As an item for the consent agenda at the next scheduled Council meeting, it is the recommendation of the Chief of Police that City Council approve the request to receive funding from the Rutherford County Emergency Communications District (RCECD) for Computer-Aided Dispatch upgrade. Background Purpose: To receive funding from RCECD for Computer-Aided Dispatch upgrade. Scope of Work: In a grant proposal RCSO presented to RCECD, the cost breakdown for the upgrades was $457,650 for the County and $151,675 for the City. While we had not planned for our portion to be considered at that meeting, a motion was made and passed to provide funding to Murfreesboro for our upgrade cost to the Tritech CAD system. This cost is only for project management and training for the Telecommunicators on the newer software. All software upgrade costs are included in our annual maintenance budget. This is an opportunity for our departments to begin sharing a multitude of data between agencies. The RCSO plans to proceed with adding the Records Management and Jail Management modules in the future. This would allow for data to flow automated between an original call for service to the jail booking process and eliminate redundant paperwork for our employees. It will also allow for 2  Honorable Mayor and Members of City Council Consent Agenda Request March 31, 2015 warrant and jail information to be ported to our Mobile system to provide officers with current information in the field. Fiscal Impact If approved, this cost ($151,675) will be paid out of Unforeseen and will be reimbursed by RCECD upon presentation of payments by the City. Recommendation It is recommended that City Council approve the request receive funding from RCECD for Computer- Aided Dispatch upgrade. Attachments 1. Funding Request Letter W. Glenn Chrisman Chief of Police C: Deputy Chief Mike Bowen 3  . . . creating a better quality of life CONSENT AGENDA March 25, 2015 Honorable Mayor and Members of the City Council: RE: Water and Sewer Board Recommendations to the City for the Council Consent Agenda from the Board Meeting held March 24, 2015 A. Chemical Bid Extensions Background Bids were publicly opened on March 12, 2012 for water treatment chemicals to be used at the Stones River Water Treatment Plant. Section 1.3.4 of the bid documents states “The successful bidder shall provide the chemical(s) as specified. Pricing shall be effective for the term of the contract, which is through June 30, 2013 with the option to renew for up to three additional one year terms.” The following company renewed their contract for an additional year term through June 30, 2014. They renewed their contract for a second term through June 30, 2015. They have now renewed their contract for a third term through June 30, 2016. The bids are as follows: Chemtrade Chemicals US, LLC: CHEMICAL UNIT PRICE EST. ANNUAL EXPENSE Polyaluminum Hydroxychloride $0.28/lb $ 17,000.00 Bids were publicly opened on April 12, 2012 for water treatment chemicals to be used at the Stones River Water Treatment Plant. Section 1.3.4 of the bid documents states “The successful bidder shall provide the chemical(s) as specified. Pricing shall be effective for the term of the contract, which is through June 30, 2013 with the option to renew for up to three additional one year terms.” The following company renewed their contract for an additional year term through June 30, 2014. They renewed their contract for a second term through June 30, 2015. They have now renewed their contract for a third term through June 30, 2016. The bids are as follows: Univar USA Inc.: CHEMICAL UNIT PRICE EST. ANNUAL EXPENSE Sodium Chloride (Salt) $0.135/lb $ 60,000.00 Bids were publicly opened on April 23, 2013 for granular activated carbon media to be used at the Stones River Water Treatment Plant. Section 1.3.4 of the bid documents states “The successful bidder shall provide the GAC media as specified. Pricing shall be effective for the term of the contract, which is through June 30, 2014 with the option to renew for up to three additional one year terms.” The following company renewed their contract for an additional year term through June 30, 2015. They have now renewed their contract for a second term through June 30, 2016. The bids are as follows: Water and Sewer Department 300 NW Broad Street * P.O. Box 1477 * Murfreesboro, TN 37133-1477 * Office: 615 890 0862 * Fax: 615 896 4259 TTY 615 848 3214 * www.murfreesborotn.gov Council Consent Agenda Page 2 S4 Water Sales and Services LLC: CHEMICAL UNIT PRICE EST. ANNUAL EXPENSE Granular Activated Carbon $109,438.50/Filter $ 109,438.50 Bids were publicly opened on March 4, 2013 for water treatment chemicals to be used at the Stones River Water Treatment Plant. Section 1.3.4 of the bid documents states “The successful bidder shall provide the chemical(s) as specified. Pricing shall be effective for the term of the contract, which is through June 30, 2014 with the option to renew for up to three additional one year terms.” The following companies renewed their contract for an additional year term through June 30, 2015. They have now renewed their contract for a second term through June 30, 2016. The bids are as follows: Brenntag Mid-South Inc.: CHEMICAL UNIT PRICE EST. ANNUAL EXPENSE Citric Acid $6.75/gallon $ 14,000.00 Industrial Chemicals, Inc.: CHEMICAL UNIT PRICE EST. ANNUAL EXPENSE Sodium Carbonate $0.24/lb $ 18,000.00 Polydyne Inc.: CHEMICAL UNIT PRICE EST. ANNUAL EXPENSE Polyelectrolyte Coagulant Aid $0.70/lb $ 21,000.00 Bids were publicly opened on March 3, 2014 for water treatment chemicals to be used at the Stones River Water Treatment Plant. Section 1.3.4 of the bid documents states “The successful bidder shall provide the chemical(s) as specified. Pricing shall be effective for the term of the contract, which is through June 30, 2015 with the option to renew for up to three additional one year terms.” The following companies have now renewed their contract for an additional year term through June 30, 2016. The bids are as follows: American Development Company: CHEMICAL UNIT PRICE EST. ANNUAL EXPENSE Hydrogen Peroxide $3.08/gallon $ 13,000.00 Carmeuse Lime and Stone Inc.: CHEMICAL UNIT PRICE EST. ANNUAL EXPENSE Calcium Oxide $0.08554/lb $ 186,000.00 The extension terms has expired for several vendors. As a result, Calcium Thiosulfate, Carbon Dioxide, Fluorosilicic Acid, Phosphate, Sodium Hydroxide and Sodium Permanganate from the Water Treatment Plant and Polyelectrolyte Coagulant from the Wastewater Treatment Plant are scheduled for bid. The bid opening took place on March 16, 2015. Concurrences The Water and Sewer Board recommended approval at its meeting of March 24, 2015. Recommendations It is recommended that City Council approve the renewal of the chemical bid recommendations as provided above. Z:\engineering\2015\Darren\Council\ConsentAgenda04-02-15 eformat.docx Council Consent Agenda Page 3 Fiscal Impact The price of the chemicals will be reflected in the FY 2015-16 Operating Budget. The contract price will be good through June 30, 2016. B. 2015 Water Treatment Plant Chemical Bid Background Invitations to Bid water treatment chemicals for use at the Stones River Water Treatment Plant were advertised on February 11, 2015, released for bid on February 17, 2015 and were publicly opened on Monday, March 16, 2015 in the MWSD Administration Conference Room at 2:00 p.m. The raw bid tabulation is as follows with bid prices including freight. A NB indicates there was no bid. Chemical Carbon Dioxide Calcium Fluorosilicic Sodium Sodium Phosphate Company Name Thiosulfate Acid Hydroxide Permanganate Air Liquide Industrial NB 0.1475/lb NB NB NB NB American Development Corp 0.50/lb NB 0.36/lb 0.84/lb 0.20/lb 0.74/lb Carus Corporation NB NB NB 0.96/lb NB NB The Dycho Company NB NB 0.2289/lb NB NB NB Shannon Chemical NB NB 0.294/lb 0.387/lb NB 0.717/lb Sterling Water Technologies NB NB NB 0.4589/lb NB NB Univar NB NB NB NB 0.1475/lb NB Chemrite 0.575/lb NB NB NB NB 0.829/lb F2 NB NB NB 0.59/lb NB 0.705/lb Staff has reviewed the bid submissions and determined the lowest responsible and responsive bidders. There were several chemical bids that did not meet the specifications outlined in the invitation to bid and therefore were found nonresponsive. There was only one bid for carbon dioxide and that bid was nonresponsive, therefore the Department will issue another invitation to bid for carbon dioxide. Concurrences The Water and Sewer Board recommended approval at its meeting of March 24, 2015. Recommendations It is recommended that City Council approve the bids from the following responsive and responsible bidders as identified below. Z:\engineering\2015\Darren\Council\ConsentAgenda04-02-15 eformat.docx Council Consent Agenda Page 4 Estimated Company Name Chemical Unit Price Annual Expense Calcium Thiosulfate 0.50/lb $6,100 American Development Corp Phosphate 0.84/lb $42,000 Sodium Permanganate 0.74/lb $200,000 The Dycho Company Fluorosilicic Acid 0.2289/lb $19,000 Univar Sodium Hydroxide 0.1475/lb $3,500 Staff has previously worked with American Development Corporation, the Dycho Company and Univar. Their performance meets all standards of the invitation to bid for the chemicals with which they bid. It is also recommended that City Council reject the bid for carbon dioxide from Air Liquide Industrial as it is nonresponsive. Fiscal Impact The price of the chemicals will be reflected in the FY 2015-16 Operating Budget with a contract price through June 30, 2016. The estimated annual expense for FY 2015-16 Operating Budget is identified in the table above. C. Jordan Farm Contract Extension Background The Jordan Farm located at 3574 Leanna Road in Murfreesboro is owned by the City of Murfreesboro, TN, and it is the responsibility of the City to maintain the property, which includes the cutting and removal of the hay. The size of the area to be harvested is approximately 150 acres. On February 25, 2012, bids were opened at Operations and Maintenance for hay cutting and removal on Jordan Farm. Two (2) vendors submitted bids at that time. On March 9, 2015, Mr. McNabb accepted to extend the contract for the next fiscal year and staff has been accepting of adherence to contract terms and his work on the farm. Concurrences The Water and Sewer Board recommended approval at its meeting of March 24, 2015. Recommendation It is recommended that City Council approve extending the contract an additional year starting May 1, 2015 until April 30, 2016, the third year of a possible 5 year term, if all parties are in agreement with current contract terms. Fiscal Impact Harvest Revenue 2013 Round Bales (160 x $17.26) $2,761.60 Square Bales (7,057 x $1.26) $8,891.82 $11,652.16 Z:\engineering\2015\Darren\Council\ConsentAgenda04-02-15 eformat.docx Council Consent Agenda Page 5 2014 Round Bales (206 x $17.26) $3,555.56 Square Bales (6,134 x $1.26) $7,728.84 $11,284.40 Attachments Contract Renewal Letter Second Amendment to Contract – (Signed by Mr. McNabb) D. Coleman Farm Contract Extension Background The Coleman Farm located at 1428 Central Valley Road in Murfreesboro was purchased by the City of Murfreesboro, TN, for the purpose of disposal of treated effluent, and it is the responsibility of the City to maintain the property, which includes the cutting and removal of the hay. A new 24” repurified water line was installed on the property by the Operations and Maintenance new construction crew in 2012. The size of the area to be harvested is approximately 250 acres. On February 25, 2012, bids were opened and we accepted the highest bid from James Campbell. On March 9, 2015, Mr. Campbell accepted to extend the contract for the next fiscal year and staff has been accepting of adherence to contract terms and his work on the farm. Concurrences The Water and Sewer Board recommended approval at its meeting of March 24, 2015. Recommendation It is recommended that City Council approve extending the contract one additional year starting May 1, 2015 until April 30, 2016, the third year of a possible 5 year term, if all parties are in agreement with current contract terms. Fiscal Impact Harvest Revenue 2013 Round Bales (764 x $8.76) $6,692.64 2014 Round Bales (781 x $8.76) $6,841.56 Attachments Contract Renewal Letter Second Amendment to Contract – (Signed by Mr. Campbell) Z:\engineering\2015\Darren\Council\ConsentAgenda04-02-15 eformat.docx Council Consent Agenda Page 6 E. SRWTP Hydrogen Peroxide Addition Background The City Council and the Water and Sewer Board approved for Staff to work with Smith Seckman Reid (SSR) on the development of a scope for design and construction of a hydrogen peroxide feed system based upon the results of the disinfection by-product study submitted in December 2013. SSR was approved to complete the design in February 2014 and bids were received on October 28, 2014. As the attached memo from SSR describes, the bids came in substantially over budget. In lieu of rejecting all bids and rebidding the project, the City’s Legal Department agreed with the approach of accepting a deductive change order from the low bidder, W&O Construction, contingent upon the other bidders being disinterested in a rebid due to the diminished scope and contract amount. SSR, having thorough knowledge of the other contractors who bid the project, stated their opinion that cutting the project by 65% would diminish any interest from the original bidders to participate in a rebid. The attached change order effectively reduces the bid submitted by W&O Construction for the Hydrogen Peroxide feed system from $1,192,000 to $416,023 (a reduction of $775,977 or 65 percent from the original bid price). The Department’s original budget was $355,000 from working capital reserves. Concurrences The Water and Sewer Board recommended approval at its meeting of March 24, 2015. Recommendation It is recommended that City Council award the Stones River Water Treatment Plant Hydrogen Peroxide Addition to W&O Construction with the associated deductive change order in the above referenced amount. Fiscal Impact The construction cost of the project is $416,023, $61,023 over the original budgeted amount. All funding is recommended to come from the working capital reserve account. The overage doesn’t substantially impact the Department’s ability to fund its five (5) year Capital Improvements Plan (CIP) from this account. Attachments SSR Memo dated March 18, 2015 Project Modifications to SRWTP Hydrogen Peroxide Addition SRWTP Hydrogen Peroxide Addition Agreement with W&O Construction SRWTP Hydrogen Peroxide Addition Change Order No. 1 with W&O Construction F. Additional Temporary Flow Monitoring Basin MF03 Background Currently, the Department is contracted with ADS, LLC to operate and maintain the Department’s nineteen (19) permanent flow monitors and seven (7) rain gauges, to analyze data recorded from these Z:\engineering\2015\Darren\Council\ConsentAgenda04-02-15 eformat.docx Council Consent Agenda Page 7 monitors and to report on this data bi-annually. In addition to the permanent flow monitors, each winter cycle which is December through May; staff elects a basin or two to install temporary flow monitors. The temporary flow monitors allow staff to break down the chosen basin into smaller portions which allows staff to isolate more easily where the problems may be. This year staff chose Basins MF06 & MF07 to install temporary flow monitors. These were installed in late January and staff believes that we received plenty of rain to show us our problem areas within these basins. Since the trend of rain has been on the wet side this year, staff would like to continue the temporary flow monitoring in another basin. We have decided that MF03 would be a good basin to monitor. There are a few good reasons to continue to monitor in another basin. It has not been monitored in the past, it is about mid-way in the ranking between the worst basin and the best basin for last year’s winter period, it is contributing flow to a basin that has several known and reoccurring sewer overflows and this additional information will allow staff to step up the sewer rehabilitation program and possibly rehabilitate a larger portion than normal. In order to continue the temporary flow monitoring, moving into Basin MF03, additional monies in the amount of $30,000 would need to be added to the current budget and contract. This additional would bring the contract amount with ADS up to $391,000 for this Year-2 of the contract. Concurrences The Water and Sewer Board recommended approval at its meeting of March 24, 2015. Recommendation It is recommended that City Council approve the additional funding of $30,000, from Working Capital Reserves, to the Professional Services Agreement with ADS, LLC for this year, in order to continue the temporary flow monitoring in Basin MF03. Fiscal Impact The ADS contract is funded from the regular budget number 938.000. This additional $30,000 would be added to this budget number. G. Task Order to Rebuild #1 Simflo Raw Water Pump MWSD Water/Wastewater System Mechanical/Electrical Services Contract Background The Water and Sewer Board recommended and the City Council approved the MWSD Water/Wastewater System Mechanical/Electrical Services Contract in January and February respectively. In the Mechanical/Electrical Services Contract it included two (2) base-bid task orders, 15-01 and 15-02, along with supplemental unit prices for outside labor and equipment services. The intent of the Water/Wastewater System Mechanical/Electrical Services Contract was to prevent bidding a project every time there is a mechanical or electrical need beyond the scope of the Department’s staff. This allows for mechanical and electrical services to be performed promptly and ensures equipment is returned to service as quickly as possible and protect the Department’s resources. Staff has determined that the #1 Raw Water Pump at the river intake requires mechanical services to repair that are outside the scope of the Department’s staff. This requirement was confirmed by three Z:\engineering\2015\Darren\Council\ConsentAgenda04-02-15 eformat.docx Council Consent Agenda Page 8 outside mechanical contractors. As a result, staff requested John Bouchard & Sons to provide a task order for these repairs. This task order includes labor and material to rebuild the #1 Raw Water pump; the crane service and labor to pull, rebuild and reinstall the pump; and new shafts, bearings, wear rings, couplings, seals, etc. This quote does not include new bowl housings, impellers, or columns. If upon detailed examination of the pump after it is pulled any additional parts other than what is stated above are needed, John Bouchard & Sons will request the Department’s approval. Lead time is expected to be approximately two (2) weeks if no parts need to be ordered. John Bouchard & Sons Co. has worked with the City in the past, as well as demonstrated acceptable performance in constructing similar sized projects for other utilities. Concurrences The Water and Sewer Board recommended approval at its meeting of March 24, 2015. Recommendation It is recommended that City Council approve the task order from John Bouchard & Sons in the amount of $27,120.00. Fiscal Impact The cost for rebuilding the #1 Simflo Raw Water Pump is estimated at $27,120.00. Funding would come from working capital. Attachments John Bouchard Task Order for #1 Simflo Raw Water Pump Rebuild Respectfully submitted, Darren W. Gore Director Attachments Z:\engineering\2015\Darren\Council\ConsentAgenda04-02-15 eformat.docx  . . . . . creating a better quality of life. March 3, 2015 Steve McNabb 3577 Leanna Rd. Murfreesboro TN 37129 Dear Mr. McNabb: This letter is to inform you that the Murfreesboro Water & Sewer Department is by this letter renewing the contract in place with Steve McNabb for another year. The current MWSD contract to cut and remove hay from the Jordan Farm will expire on April 30, 2015. The renewal term of the contract indicates the following: Terms: The term of this contract shall be from May 1, 2013, through April 30, 2014; and shall be subject to automatically renew for an additional period or periods of time representing increments of no more than one (1) year and a total contract term of not more than five (5) years; unless the City exercises its right to terminate the contract. The City may terminate the contract in whole or part if it if dissatisfied with the Contractor’s services, or if the Contractor, without clear documentation of an increase in the cost of labor costs, imposes an increase in the price of any service which the City is unwilling to accept. If you concur, please sign and return the enclosed Second Amendment to confirm your wish to continue the service contract for the period of May 1, 2015 through April 30, 2016. I enclosed a copy for your files. Attached is a copy of the original contract dated April 22, 2013. The contract renewal option is detailed on paragraph 4 of the original contract. If you have any questions, please let me know. Yours truly, Terry Taylor Operations Manager Murfreesboro Water and Sewer Department – Operations & Maintenance 1725 S Church Street · PO Box 1477 · Murfreesboro, TN 37133-1477· Phone (615) 893-1223 · Fax (615) 893-2153 www.murfreesborotn.gov  . . . . . creating a better quality of life. March 3, 2015 James Campbell 2161 Central Valley Rd. Murfreesboro TN 37129 Dear Mr. Campbell: This letter is to inform you that the Murfreesboro Water & Sewer Department is by this letter renewing the contract in place with James Campbell for another year. The current MWSD contract to cut and remove hay from the Coleman Farm will expire on April 30, 2015. The renewal term of the contract indicates the following: Terms: The term of this contract shall be from May 1, 2013, through April 30, 2014; and shall be subject to automatically renew for an additional period or periods of time representing increments of no more than one (1) year and a total contract term of not more than five (5) years; unless the City exercises its right to terminate the contract. The City may terminate the contract in whole or part if it if dissatisfied with the Contractor’s services, or if the Contractor, without clear documentation of an increase in the cost of labor costs, imposes an increase in the price of any service which the City is unwilling to accept. If you concur, please sign and return the enclosed Second Amendment to confirm your wish to continue the service contract for the period of May 1, 2015 through April 30, 2016. I enclosed a copy for your files. Attached is a copy of the original contract dated April 22, 2013. The contract renewal option is detailed on paragraph 4 of the original contract. If you have any questions, please let me know. Yours truly, Terry Taylor Operations Manager Murfreesboro Water and Sewer Department – Operations & Maintenance 1725 S Church Street · PO Box 1477 · Murfreesboro, TN 37133-1477· Phone (615) 893-1223 · Fax (615) 893-2153 www.murfreesborotn.gov March 18, 2015 Mr. Darren Gore Director Murfreesboro Water and Sewer Department P. O. Box 1477 Murfreesboro, TN 37133-1477 RE: Project Modifications Water Treatment Plant Hydrogen Peroxide Addition Murfreesboro Water and Sewer Department Murfreesboro, Tennessee SSR Job Number: 14-41-007.0 Dear Darren, Bids for the above referenced project were received by the City of Murfreesboro Water and Sewer Department (MWSD) at 2:00 p.m. CDT on October 28, 2014, and were read publicly. There were a total of four bids submitted and opened. The total base bid prices for the three lowest bidders are listed below. All prices are listed in the attached certified bid tabulation. CONTRACTOR TOTAL BASE BID W&O Construction Company $1,192,000.00 Richland $1,334,000.00 Smith Contractors $1,472,500.00 Unfortunately, these bids are considerably higher than expected. The original estimate of construction for this project was approximately $355,000 after several large actuators were added to the scope of supply. This estimate was increased to approximately $450,000 at the 20% Design Point; however the project construction costs were not estimated again until the final plans had been submitted to the Tennessee Department of Environment and Conservation for review. At that time, our estimate was approximately $990,000. There were a number of factors that contributed to this project exceeding the original estimate by this degree. Admittedly, our original estimate of construction costs did not account for some of the aspects of the project that were going to be required to construct a building to house the new hydrogen peroxide feed system in the proposed location. During the preliminary design, a number of utilities were determined to be in need of relocation to accommodate the building in the desired location. These relocations account for a large portion of the overage. Also, the size of the building required to house the new feed system was too large to allow use of a less costly precast building (cost used in the original estimate) and resulted in the use of a more expensive brick and block masonry building (cost included in later estimate). Further, the feed system was designed for year-round use versus seasonal use. Even through the bid-day cost of the project was higher than expected, the City requested that Smith Seckman Reid, Inc. (SSR) redesign the project. The City requested that the redesign reduce overall project cost while keeping the general scope of work the same (i.e., continue providing a hydrogen peroxide feed system and provide necessary valve actuators) because of the critical nature of the project. The project is critical for the following reasons: T:\Team41\2014\14410070\Correspondence\Letters\Gore - MWSD\15-03-18 - Project Modifications.doc 2995 Sidco Dr., Nashville, TN 37204 Tel: 615.383.1113 · Fax: 615.386.8469 · www.ssr-inc.com Page 2 • The hydrogen peroxide feed system is necessary during the warmer months of the year to control formation of disinfection byproducts in the finished water as described in SSR’s technical memorandum to the City dated December 2013. • The valve actuator and vault additions are necessary to optimize treatment plant operations. Currently plant staff must adjust one of the two valves frequently during daily operations to maintain proper water level in the sedimentation basins to prevent wasting of the carbon dioxide used for re-carbonation of the water (lowering the pH of the water to an acceptable level after softening). The new actuator and level control will ensure that the sedimentation basin water level is appropriate at all times. The second actuator is used to maintain appropriate back pressure in the membrane filtered water to prevent air entrapment into the water that will cause off-gassing in the granular activated carbon contactors that can cause air binding and other operational and performance problems in the contactors. Because of the nature of the membrane filter system, the necessary instantaneous adjustments of this control valve are not possible with manual control and thus an automated motor actuator is required. Because of the critical nature of the project and to reduce project costs, SSR has proposed the following major modifications to the project: • Delete the building that housed the hydrogen peroxide feed system and relocate the system to the west side of the existing Pipe Gallery Building. The system will be located outdoors and the existing metal canopy in the area will be extended to cover the system and protect the system from the elements. With the deletion of the building, all mechanical/HVAC work and security system components associated with the building were also deleted. • Because the hydrogen peroxide feed system is only necessary during the warmer months, all pipe heat tracing and insulation were deleted. As a result, plant personnel will need to drain all exterior water and chemical lines associated with the system to prevent possible breakage during the colder months. • All chemical resistant finishes were deleted as they were not absolutely necessary for use with a hydrogen peroxide system. • Size of the bulk storage tank was reduced to 1,550 gallons (original design called for a 2,500- gallon tank). This will necessitate more frequent chemical deliveries to the plant. • Size of the day tank was increased to 405 gallons (from 105 gallons) to minimize frequency of manual filling of the tank. A new transfer pump was added to convey chemical from the bulk tank to the day tank. This pump was necessary as the day tank is now located much higher in elevation than the bulk tank. • One of the chemical feed pumps was eliminated from the scope of work as were several pump accessories that were not absolutely necessary for pump operation. Upon making these changes and with the City’s understanding, SSR approached W&O Construction Company (W&O; apparent low bidder; see table above) to re-price the project based on the proposed modifications. W&O said that the revised scope of work resulted in a new project price of $416,023.00 (a reduction of $775,977.00 or 65 percent from the original bid price). SSR has reviewed the revised project cost from W&O and in our opinion, the price appears to be reasonable for the revised scope of work. T:\Team41\2014\14410070\Correspondence\Letters\Gore - MWSD\15-03-18 - Project Modifications.doc 2995 Sidco Dr., Nashville, TN 37204 Tel: 615.383.1113 · Fax: 615.386.8469 · www.ssr-inc.com Page 3 We regret that this project exceeded MWSD’s original budget. We believe that the redesign has allowed the general scope of the project to remain unchanged while altering the project in such a way that the overall project cost is substantially reduced while meeting the needs of the City. Please advise if the revised project cost and scope of work are acceptable. In anticipation of acceptance, we have included with the letter six copies of the agreement between the City and the apparent low bidder for execution by the City. We have also included Change Order No. 1 that makes all of the necessary modifications to the original scope of work as well as adjusts the contract price from the original bid price to the revised price provided by W&O. Please be advised that W&O agreed to hold their original bid price until April 26, 2015. Please contact us should you have any questions or require additional information. Sincerely, SMITH SECKMAN REID, INC. Richard J. Chappell, P.E. BCEE Project Manager DCH/rjc Enclosures cc: Valerie Smith, Alan Cranford – MWSD JHB, MLB – SSR File (1) T:\Team41\2014\14410070\Correspondence\Letters\Gore - MWSD\15-03-18 - Project Modifications.doc 2995 Sidco Dr., Nashville, TN 37204 Tel: 615.383.1113 · Fax: 615.386.8469 · www.ssr-inc.com  Certified Correct Smith Seckman Reid, Inc. Smith Seckman Reid, Inc. 2995 Sidco Drive Nashville, TN 37204 Project: Hydrogen Peroxide Addition BIDDER #1 BIDDER #2 BIDDER #3 BIDDER #4 W&O Construction Company, Inc. Richland, LLC Smith Contractors, Inc. Cumberland Valley Constructors, Inc. Client: Murfreesboro Water and Sewer Department, Murfreesboro, TN P.O. Box 239 1905 Mines Road P.O. Box 480 2518 Plum Street 150 Construction Drive Pulaski, TN 38478 Lawrenceburg, KY 40342 Nashville, TN 37207 SSR No.: 14-41-007.0 Livingston, TN 38570 SCHEDULE A - LUMP SUM BID ITEMS PRICE PRICE PRICE PRICE ITEM NO. DESCRIPTION 1 WTP Hydrogen Peroxide Addition, complete lump sum bid $1,033,000.00 $998,000.00 $1,333,000.00 $1,481,400.00 2 Hot gas back-welding all PVC solvent welded joints (Section 15060) $9,000.00 $6,000.00 $4,000.00 $10,000.00 SCHEDULE B - ALLOWANCE ITEMS PRICE PRICE PRICE PRICE ITEM NO. DESCRIPTION 3 Construction Contingency Allowance $50,000.00 $50,000.00 $50,000.00 $50,000.00 4 Cash Allowance for additional landscaping (Section 02980) $10,000.00 $10,000.00 $10,000.00 $10,000.00 5 Cash Allowance for finish hardware (Section 08710) $3,000.00 $3,000.00 $3,000.00 $3,000.00 6 Cash Allowance for additional signage (Section 10441) $1,000.00 $1,000.00 $1,000.00 $1,000.00 7 Cash Allowance for hand-held calibration column (Section 11950) $1,000.00 $1,000.00 $1,000.00 $1,000.00 SCHEDULE C - UNIT PRICE ITEMS UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL ITEM NO. DESCRIPTION EST. QUANTITY UNITS 8 Earth Excavation 100 CY $50.00 $5,000.00 $40.00 $4,000.00 $60.00 $6,000.00 $1.00 $100.00 9 Rock Excavation 100 CY $100.00 $10,000.00 $150.00 $15,000.00 $70.00 $7,000.00 $1.00 $100.00 10 Additional Paving 500 SY $50.00 $25,000.00 $42.00 $21,000.00 $25.00 $12,500.00 $1.00 $500.00 11 Additional 4,000 psi Concrete 500 CY $90.00 $45,000.00 $450.00 $225,000.00 $90.00 $45,000.00 $1.00 $500.00 TOTAL BASE BID COST $1,192,000.00 $1,334,000.00 $1,472,500.00 $1,557,600.00 (1) SCHEDULE A - LUMP SUM BID ITEMS BASE BID PRICE BASE BID PRICE BASE BID PRICE BASE BID PRICE ITEM NO. DESCRIPTION Tnemec (A) --- No Bid --- $25,000.00 1 09900 – Painting and Coatings Sherwin-Williams (A) $18,500.00 $19,000.00 $18,000.00 --- Carboline (A) --- No Bid --- --- 2 11840 – HDPE Tanks Poly Processing (A) $52,100.00 $52,100.00 $52,000.00 $52,000.00 3 11950 – Peristaltic Pumps Watson-Marlow (A) $29,000.00 $29,000.00 $40,200.00 $29,000.00 4 15100 – Motor Actuators Rotork (A) $28,000.00 $28,000.00 $28,000.00 $28,000.00 5 16900 – Controls and Instrumentation MR Systems (A) $199,000.00 $199,000.00 $199,000.00 $199,000.00 Black Box (A) No Bid No Bid --- No Bid 6 17010 – Communications Cabling Boe-Tel (A) No Bid No Bid --- --- MR Systems (B) (2) $31,000.00 $0.00 $31,000.00 $31,000.00 (2) Notes: 1. Cumberland Valley Constructors, Inc. had a total base bid price of 1,558,000.00 (both numbers and words) on their bid form. However, the individual line item prices only totals $1,557,600.00 (as shown in the above tabulation). 2. Use of MR Systems by Cumberland Valley Constructors, Inc. would add an additional $31,000.00 to Total Base Bid Price. Use of MR Systems by other bidders would not add additional cost to Total Base Bid Price. T:\Team41\2014\14410070\Bidding\Bid Tabulation Page 1 of 1  Murfreesboro Water & Sewer Department John Bouchard & Sons - Unit Pricing Schedule for Work Under Service Contract March 23, 2015 Scope: Rebuild Simflo RW Pump #1 Description of Work: Labor & material to rebuild #1 Simflo Raw Water pump. Included is the crane service & labor to pull, rebuild and reinstall. Rebuild includes new shafts, bearings, wear rings, couplings, seals etc…. This quote does not include new bowl housings, impellers, or columns. We will not replace any additional parts other than what is stated above without the customer’s approval. Lead time is expected to be approximately 2 weeks if no parts need to be ordered. Description Qty (hrs) Rate Extended Project Mgr (RT) $75.00 Project Mgr (OT) $110.00 Superintendant (RT) $65.00 Superintendant (OT) $100.00 Pipefitter/Welder (RT) $50.00 Pipefitter/Welder (OT) $75.00 Sprinkler Fitter (RT) $42.00 Sprinkler Fitter (OT) $63.00 Electrician (RT) $50.00 Electrician (OT) $75.00 Apprentice/Helper (RT) $36.00 Apprentice/Helper (OT) $54.00 Expediter/Delivery (RT) 16 $28.00 $448.00 Expediter/Delivery (OT) $42.00 Machine Shop Millwright (RT) 260 $56.00 $14,560.00 Machine Shop Millwright (OT) $88.00 HVAC/Plb Service Tech (RT) $64.00 HVAC/Plb Service Tech (OT) $96.00 Air Compressor Tech (RT) $64.00 Air Compressor Tech (OT) $96.00 Laborer - Skilled (RT) $30.00 Laborer - Skilled (OT) $45.00 Laborer - Unskilled (RT) $21.00 Laborer - Unskilled (OT) $32.00 Equipment Qty (hrs) Rate/Hr Welder $15.00 Power Threader $15.00 Mini/Midi Hammer $12.00 Variable Reach Forklift $26.00 Pickup Truck 120 $15.00 $1,800.00 Scissor Lift $18.00 Skid Steer $25.00 Boom Man Lift $29.00 Cat 420D Backhoe $33.00 Street Plate $7.00 185 CFM Compressor $15.00 ECM 350* N/A Air Track Drill* N/A Pipe Laser $21.00 Total Station EDM $115.00 15 ton Boom Truck* N/A 30-50 Ton RT Crane* 32 $225.00 $7,200.00 80 Ton Crawler Crane* N/A 3" Submersible Pump $10.00 6" Hydraulic Pump $16.00 Materials Misc Parts / Components $3,112.00 TOTAL BID PRICE $27,120.00 * = not quoted in original bid - will be quoted for each individual scope of work Feel free to contact me with any questions or comments. Thank you, John Bouchard & Sons David Proctor  ORDINANCE 15-OA-06 to annex approximately 11.38 acres at 4439 Manson Pike, to incorporate the same within the corporate boundaries of the City of Murfreesboro, Tennessee, and to adopt for same a Plan of Services; R. Lee Roberts, Jr., applicant [2014-511]. WHEREAS, a Public Hearing on a proposed annexation and Plan of Services was held before the City Council of the City of Murfreesboro, Tennessee, on March 12, 2015, pursuant to a Resolution passed and adopted by the City Council on February 12, 2015, and notice thereof published in The Murfreesboro Post, a newspaper of general circulation in said City, on February 23, 2015; and, WHEREAS, the property owners of the affected territory identified on the attached map as the “Area Annexed” petitioned the City of Murfreesboro for annexation by ordinance; and, WHEREAS, the annexation of the territory identified on the attached map as the “Area Annexed” is deemed necessary for the welfare of the residents and property owners thereof, as well as of the City of Murfreesboro as a whole; and, WHEREAS, the Plan of Services for the territory identified on the attached map as the “Area Annexed” is appropriate. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That, pursuant to authority conferred by T.C.A. Sections 6-51-101, et seq., there is hereby annexed to the City of Murfreesboro, Tennessee and incorporated within the corporate boundaries thereof, the territory identified on the attached map as the “Area Annexed”. SECTION 2. That the Plan of Services attached hereto for the territory identified on the attached map as the “Area Annexed” is hereby adopted as it is reasonable with respect to the scope of services to be provided and the timing of such services. SECTION 3. That this Ordinance shall take effect thirty (30) days after its passage upon third and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor 1st reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Susan Emery McGannon City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2015\06 - 15-oa-06.doc 2/17/2015 10:08:54 AM #1 MANSON CT 840 £ ¤ Ê MANSO N PIKE Area Annexed Murfreesboro FARAN DAVID C LN City Limits LEE JO HN PENDER CT Ordinance 15-OA-06 PRINCETON OA  ORDINANCE 15-OA-07 to annex approximately 7.78 acres along the east side of Elam Road, to incorporate the same within the corporate boundaries of the City of Murfreesboro, Tennessee, and to adopt for same a Plan of Services; HAK, LLC, applicant [2015-501]. WHEREAS, a Public Hearing on a proposed annexation and Plan of Services was held before the City Council of the City of Murfreesboro, Tennessee, on March 12, 2015, pursuant to a Resolution passed and adopted by the City Council on February 12, 2015, and notice thereof published in The Murfreesboro Post, a newspaper of general circulation in said City, on February 23, 2015; and, WHEREAS, the property owners of the affected territory identified on the attached map as the “Area Annexed” petitioned the City of Murfreesboro for annexation by ordinance; and, WHEREAS, the annexation of the territory identified on the attached map as the “Area Annexed” is deemed necessary for the welfare of the residents and property owners thereof, as well as of the City of Murfreesboro as a whole; and, WHEREAS, the Plan of Services for the territory identified on the attached map as the “Area Annexed” is appropriate. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That, pursuant to authority conferred by T.C.A. Sections 6-51-101, et seq., there is hereby annexed to the City of Murfreesboro, Tennessee and incorporated within the corporate boundaries thereof, the territory identified on the attached map as the “Area Annexed”. SECTION 2. That the Plan of Services attached hereto for the territory identified on the attached map as the “Area Annexed” is hereby adopted as it is reasonable with respect to the scope of services to be provided and the timing of such services. SECTION 3. That this Ordinance shall take effect thirty (30) days after its passage upon third and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor 1st reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Susan Emery McGannon City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2015\07 - 15-oa-07.doc 2/17/2015 10:21:38 AM #1  Murfreesboro City Limits Ê Area Annexed L-I I-24 EN W TR BUTLER DR AN CE ELA RA M RD MP E B JO PKWY SON C K JA § I-24 ¦ ¨ CH Ordinance 15-OA-07  ORDINANCE 15-OZ-08 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to rezone approximately 0.7 acres along the east side of Elam Road from Highway Commercial (CH) District to Residential Multi-Family Sixteen (RM-16) District and to zone approximately 7.78 acres along the east side of Elam Road as Residential Multi-Family Sixteen (RM- 16) District, simultaneous with annexation; HAK, LLC, applicant [2015-402]. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That the same having been heretofore recommended to the City Council by the City Planning Commission, the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as herein referred to, adopted and made a part of this Ordinance as heretofore amended and as now in force and effect, be and the same are hereby amended so as to zone the territory indicated on the attached map. SECTION 2. That from and after the effective date hereof the area depicted on the attached map be zoned and approved as Residential Multi-Family Sixteen (RM-16) District, simultaneous with annexation, as indicated thereon, and shall be subject to all the terms and provisions of said Ordinance applicable to such districts. The City Planning Commission be and it is hereby authorized and directed to make such changes in and additions to said Zoning Map as may be necessary to show thereon that said area of the City is zoned as indicated on the attached map. This zoning change shall not affect the applicability of any overlay zone to the area. SECTION 3. That this Ordinance shall take effect fifteen (15) days after its passage upon third and final reading or upon the effective date of Ordinance 15-OA- 07, whichever is later, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor st 1 reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Susan Emery McGannon City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2015\08 - 15-oz-08.doc 2/17/2015 10:29:38 AM #1  Area Zoned RM-16 Ê L-I I-24 EN W TR BUTLER DR AN Area Rezoned CE ELA from CH to RM-16 RA M RD MP E B JO PKWY SON C K JA § I-24 ¦ ¨ CH Ordinance 15-OZ-08  ORDINANCE 15-OZ-09 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 0.75 acres at 1516 East Main Street from Single-Family Residential Fifteen (RS-15) District to Residential Multi-Family Sixteen (RM-16) District; Autumn Woods Partnership, applicant [2015-401]. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That the same having been heretofore recommended to the City Council by the City Planning Commission, the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as herein referred to, adopted and made a part of this Ordinance as heretofore amended and as now in force and effect, be and the same are hereby amended so as to rezone the territory indicated on the attached map. SECTION 2. That, from and after the effective date hereof, the area depicted on the attached map shall be zoned and approved as Residential Multi-Family Sixteen (RM- 16) District, as indicated thereon, and shall be subject to all the terms and provisions of said Ordinance applicable to such districts. The City Planning Commission be and it is hereby authorized and directed to make such changes in and additions to said Zoning Map as may be necessary to show thereon that said area of the City is zoned as indicated on the attached map. This zoning change shall not affect the applicability of any overlay zone to the area. SECTION 3. That this Ordinance shall take effect fifteen (15) days after its passage upon third and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor st 1 reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Susan Emery McGannon City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2015\09 - 15-oz-09.doc 2/17/2015 10:37:15 AM #1  CU LN N BAIRD CL HEIGHT S ST RM-16 Ê COLLE RS-15 GE E MA IN ST RM-16 Area Rezoned from S BAIR RS-15 to RM-16 D LN JUPITER PL RM-16 Ordinance 15-OZ-09  ORDINANCE 15-O-10 amending the Murfreesboro City Code, Appendix A, - Zoning, Section 34, Article IV, regarding the flood zone administrator. WHEREAS, the zoning ordinance has specified that the Planning Director serve as the flood zone administrator; and, WHEREAS, it will better serve the needs of the City for there to be flexibility so that the most appropriate employee, regardless of job title, will be able to perform these important functions. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. Appendix A – Zoning, Section 34, Article IV, Administration, of the Murfreesboro City Code is hereby amended by amending subsection (A) to read: “(A) Designation of ordinance Administrator. The City Manager shall, by written designation, appoint a qualified employee to serve as the Administrator to implement the provisions of this ordinance.” SECTION 2. That this Ordinance shall take effect fifteen (15) days after its passage upon third and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor 1st reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Susan Emery McGannon City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2015\10 - 15-o-10.doc 2/17/2015 11:21:36 AM #1  . . . creating a better quality of life March 30, 2015 REGULAR AGENDA HONORABLE MAYOR AND MEMBERS OF MURFREESBORO CITY COUNCIL RE: Resolution 15-O-27 You are asked to adopt Ordinance 15-O-27 relative to the composition of the Pension Committee. Background At the Mayor’s request, the Council considered and adopted Ordinance 14-O-19 which increased the number of Pension Committee members from seven (7) to eight (8) and increased the number of Committee members who could be Participants in the Plan from two (2) to three (3). It further provided that at least one of the three participants could not be a City officer or department head. This Ordinance took effect on May 31, 2014. This change to the Pension Plan was made after the Council had adopted Ordinance 14-O-02 restating the Plan to meet IRS standards and certain other changes on first reading on January 16, 2014. The City had to wait for the IRS’ approval of the Plan before its final adoption which took effect on November 21, 2014. Unfortunately, I overlooked the need to either amend Ordinance 14-O-02 to include the provisions of Ordinance 14-O-19 before its passage on second and third readings or to readopt Ordinance 14-O-19 immediately after restatement of the Plan. The Ordinance before you corrects that oversight. The Pension Committee has not met since November 12, 2014. Financial Impact None Concurrences None. Recommendation It is recommended that City Council adopt Ordinance 15-O-27 on first reading. It is presented as an emergency so that the status of the Committee member can be clarified as quickly as possible. Attachments 1. Ordinance 15-O-27 2. Ordinance 14-O-19 Sincerely, Susan Emery McGannon City Attorney Legal Department 111 W. Vine St. * PO Box 1044 * Murfreesboro, Tennessee 37133-1044 Phone 615 849 2616 * Fax 615 849 2662 * TDD 615 849 2689 www.murfreesborotn.gov  ORDINANCE 15-O-27 amending the Murfreesboro City Code, Appendix C, City of Murfreesboro, Tennessee, Employees’ Revised Pension Plan, Article X. Pension Committee, Section 10.01 Committee members. WHEREAS, the City Council sought to change and increase the membership of the Pension Committee by adopting Ordinance 14-O-19; and, WHEREAS, the provisions of Ordinance 14-O-19 were inadvertently not reestablished when the Council restated the Pension Plan through adoption of Ordinance 14-O-02; and, WHEREAS, the City Council wishes to correct that oversight as quickly as possible. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. Appendix C, Section 10.01, of the Murfreesboro City Code is hereby amended by deleting the first and second sentences in their entirety and substituting in lieu thereof the following: The Employer shall appoint a Pension Committee consisting of eight (8) members, three (3) of whom shall be Participants in the Plan. One (1) of the Participant members shall not be an officer or department head of the Employer; this member shall be appointed for a one (1) year term of office. All other members of the Pension Committee shall be appointed for a three (3) year term of office. SECTION 2. That this Ordinance shall take effect immediately after its passage upon third and final reading as an emergency exists, and the public welfare and the welfare of the City require its adoption as an emergency ordinance. Passed: Shane McFarland, Mayor 1st reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Susan Emery McGannon City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\submitted to georgia for council agenda - electronic\2015\04.02.15\27 - 15-o-27.doc 3/30/2015 9:41 AM #1