City Council

MURFREESBORO CITY COUNCIL AGENDA August 6, 2015 7:00 p.m. City Council Chambers PRAYER MR. EDDIE SMOTHERMAN PLEDGE OF ALLEGIANCE CEREMONIAL ITEMS Consent Agenda 1. A. Consider recommendations from the Assistant City Manager: Letter of support for Cason Ridge Apartments. B. Consider recommendations of the Community Development Director: Use of funds through Housing Rehabilitation Program for 1544 Boone Court. C. Consider recommendations of the Purchasing Agent: Issuance of Competitive Sealed Proposal (CSP) for Executive Search Firm. D. Banner requests across East Main Street: a. Murfreesboro Half Marathon, October 2-12, 2015. b. Saint Thomas Rutherford Foundation: September 9-19, 2016 (Power of Pink event “Wine around the Square”). Third Readings 2. Consider for passage on third and final reading ORDINANCE 15-OZ-38 to amend the conditions applicable to an area located along the west side of Saint Andrews Drive in the Evergreen Farms PRD. 3. Consider for passage on third and final reading ORDINANCE 15-OZ-39 to rezone an area located along the east side of South Highland Avenue to Single-Family Residential Four (RS- 4) District. Second Readings 4. Consider for passage on second reading ORDINANCE 15-OZ-41 to rezone an area located along Joe. B. Jackson Parkway to Heavy Industrial (H-I) District. New Business 5. Transportation Director: Cherry Lane Extension Project. 6. Airport Manager: Monthly Report on Murfreesboro Municipal Airport. Board & Commission Appointments 7. A. Reappointments to Senior Center Commission. B. Reappointments to Water & Sewer Board. C. Reappointments to Board of Zoning Appeals, Historic Zoning Commission and Planning Commission. D. Appointment to Board of Electrical Examiners. E. Appointment to Construction Board of Adjustments & Appeals. Beer Permits Payment of Statements Other Business from Staff or City Council Adjourn  . . . creating a better quality of life CONSENT AGENDA August 4, 2015 Honorable Mayor and Members of City Council Subject: Letter of Support for Cason Ridge Apartments City Council approval is recommended to authorize Mayor McFarland to sign a letter in support of the Cason Ridge Apartments, a proposed new, affordable, multi-family housing development. Huff Development of Opelika, AL has requested the letter of support for the project to complete their application for a 15-year Payment in Lieu of Tax (PILOT) agreement from the Industrial Development Board of Rutherford County. Background In the City of Murfreesboro’s Consolidated Plan, the City identifies the need for affordable housing; particularly identifying affordable multi-family housing as a high priority. This project proposes to develop 112 units of new housing on a currently vacant 10 acres of a larger 52-acre site. The development would provide 13 one-bedroom units, 67 two-bedroom units, and 32 three-bedroom units for family households with household income at 50% and 60% of the area median income. Six of the 112 would be reserved for persons with disabilities, further meeting a need identified in the Consolidated Plan. In the most recent funding cycle, the Cason Ridge Apartments project was one of only three projects in Murfreesboro to be awarded a Low-Income Housing Tax Credit project from the Tennessee Housing Development Agency (THDA). In the project’s application for THDA funding, Huff Development stated that the proposed development “is expected to compete well on the rental market, given the proposed rents, amenities and location” and “is not expected to have a negative impact on the existing and competing multifamily rental housing.” Moreover, the development proposes to provide more or similar amenities for less rent than comparable existing properties in the area. The amenities for the proposed development include attractive landscaping; permanent playground equipment; appropriately sized computer room containing at least 1 computer with free internet access for each 50 total units; a covered mailbox center; and clubhouse with offices for on-site management. All project amenities will meet Americans with Disabilities Act standards for accessibility. Unit amenities will include washer and dryer connections; Energy-Star appliances; ceiling fans; large closets; and patios or balconies. Fiscal Impact The letter of support does not commit any city funds to the project. The proposed development on a currently vacant 10-acre site is expected to generate more local revenue than its current use. The project is eligible, under Tennessee law, for a PILOT for 15-years, it being apportioned to the City of Murfreesboro and Rutherford County using current tax ratios. The PILOT would not produce property taxes lower than the property is presently generating to the City and County governments.  . . . creating a better quality of life Recommendation Staff recommends City Council approve and authorize the Mayor to sign a letter supporting the Cason Ridge Apartments in their application for a 15-year PILOT from the Industrial Development Board of Rutherford County. Attachments 1. Letter of Support 2. Request Letter from Huff Development 3. Memorandum from John Callow 4. Selected pages of the Cason Ridge application to THDA Sincerely, Jennifer Moody Assistant City Manger  . . . creating a better quality of life. July 14, 2015 To Whom It May Concern: As Chief Executive Officer of the City of Murfreesboro, Rutherford County, Tennessee, I support additional workforce housing to serve the citizens of Rutherford County. Cason Ridge Apartments, to be located on the east side of Cason Lane, Tax Map 114, Parcel 00400, Murfreesboro, TN, would be an addition to the city’s workforce housing, and has my support. The Tennessee Housing Development Agency has selected the project for a Low-Income Housing Tax Credit in the amount of $1,050,340. The project is expected to cost approximately $15,487,689 to build and become fully operational, and will create 112 units of family housing in Murfreesboro, Tennessee, in addition to the economic impact the investment will bring to Murfreesboro and Rutherford County. Under Tennessee law, the development is eligible for a 15-year Payment in Lieu of Taxes, to be apportioned to the city and county using current tax ratios. The PILOT would not produce property taxes lower than the property is presently generating to the city and county governments. Sincerely, Shane McFarland Mayor, City of Murfreesboro, Tennessee Administration Department 111 West Vine Street * PO Box 1139 * Murfreesboro, Tennessee 37133-1139 Phone 615 849 2629 * Fax 615 849 2679 TDD 615 849 2689 www.murfreesborotn.gov  . . . creating a better quality of life CONSENT AGENDA August 4, 2015 Honorable Mayor and Members of City Council: City Council approval is recommended for the following item: 1. Housing Rehab – 1544 Boone Court Background The homeowner at the subject address has applied for and is eligible for assistance through the City’s Housing Rehabilitation Program. Two bids were received and opened on July 28, 2015. Eversole Construction $26,530.00 Stoner Construction $27,550.00 Both bids exceed program limits on maximum expenditures per property. In consideration that the City had previously performed work on this home under provisions of the Emergency Repair Program, along with the homeowner’s and low bidder’s approval, Item #27 HVAC was removed from the scope of work. Removing the item reduced both bids, but has failed to bring either bid under the maximum allowable under program policies and procedures (the low bid still exceeds the limit by $1,220.00). Eversole Construction $19,130.00 Stoner Construction $20,350.00 In the best interest of health and safety, primarily due to the presence of mold in two bathrooms and the absence of working smoke detectors, staff recommends City Council approval to waive the cap and accept the low bid of $19,130.00 from Eversole Construction. Fiscal Impact The FY 2015-2016 Community Development Department budget allocates $175,000.00 in CDBG funds for housing rehab projects. Accepting the low bid of $$19,130.00 would leave a balance of approximately $155,870.00 remaining in uncommitted funds for this line item. Concurrences The homeowner has accepted the low bid and is available to meet with the contractor on August 4, 2015, to sign the contract. Recommendation Staff recommends City Council approve the project and authorize the Mayor to sign the construction contract on behalf of the City. Sincerely, John Callow Community Development Director Community Development 211 Bridge Avenue * P. O. Box 1139 * Murfreesboro, Tennessee 37133-1139 * Phone 615 890 4660 * Fax 615 217 2260 TDD 615 849 2689 www.murfreesborotn.gov  . . . creating a better quality of life August 6, 2015 CONSENT AGENDA HONORABLE MAYOR AND MEMBERS OF THE MURFREESBORO CITY COUNCIL RE: Issuance of Competitive Sealed Proposal (CSP) for Executive Search Firm We respectfully request approval to issue a solicitation to procure executive recruitment services. Due to the type of services being solicited, factors in addition to price must be considered as a result a CSP is required. Background Purpose To perform a nationwide search for candidates for the City Attorney position, and obtain a list of candidates interested in the position who possess the qualities, experience and training defined by the City. Scope of Work 1. Purpose The purpose of the City issuing this CSP is to solicit proposals from qualified executive recruitment firms, and to evaluate their methodologies and their overall effectiveness as an executive search. Internal recruitment efforts did not yield as many candidates initially projected. 2. Services Services consists of the selected firm developing a strategy to accomplish the recruitment, including outreach to qualified candidates who might not otherwise express an interest, whether currently employed or not, and to encourage applicants from diverse backgrounds to apply. 3. Coordination The selected firm will work closely with the Mayor and City Council to ensure their objectives, timeframes, and candidate types are consistent with the City’s goals. Purchasing Department 111 West Vine Street * P. O. Box 1139 * Murfreesboro, Tennessee 37133-1139 Phone 615 849 2629 * Fax 615 849 2679 TDD 615 849 2689 www.murfreesborotn.gov  . . . creating a better quality of life Schedule If approved, the CSP will be issued on August 7, 2015 and proposals will be due on August 31, 2015. Fiscal Impact Provided at the time of the award. Concurrences Not Applicable Recommendation It is requested that City Council authorize the Purchasing Director to issue a Request for Competitive Sealed Proposals. After proposals are received, a proposed contract will be submitted to City Council at a subsequent meeting for award. Attachment(s) 1. None Sincerely, Althea Pemsel Althea Pemsel Purchasing Director Purchasing Department 111 West Vine Street * P. O. Box 1139 * Murfreesboro, Tennessee 37133-1139 Phone 615 849 2629 * Fax 615 849 2679 TDD 615 849 2689 www.murfreesborotn.gov  ORDINANCE 15-OZ-38 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 35.9 acres in the Planned Residential Development (PRD) District located along the west side of Saint Andrews Drive in the Evergreen Farms PRD; Ole South Properties, applicant [2015-410]. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That the same having been heretofore recommended to the City Council by the City Planning Commission, the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as herein referred to, adopted and made a part of this Ordinance as heretofore amended and as now in force and effect, be and the same are hereby amended so as to modify the conditions of the Planned Residential Development (PRD) District, as indicated on the attached map, for the purpose of increasing the number of units from 280 to 334. SECTION 2. That, from and after the effective date hereof, the area depicted on the attached map shall be subject to all the terms and provisions of said Ordinance applicable to such districts, the plans and specifications filed by the applicant, and any additional conditions and stipulations set forth in the minutes of the Planning Commission and City Council relating to this zoning request. The City Planning Commission be and it is hereby authorized and directed to make such changes in and additions to said Zoning Map as may be necessary to show thereon that said area of the City is zoned as indicated on the attached map. This zoning change shall not affect the applicability of any overlay zone to the area. SECTION 3. That this Ordinance shall take effect fifteen (15) days after its passage upon third and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor 1st reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Susan Emery McGannon City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2015\38 - 15-oz-38.doc 6/8/2015 12:36:33 PM #1  FRUITION CT DAMASCUS RD OD E S CINCH CT SA AVE Ê TERESA LN FELICITY BA RUN CASON TRL HE LYS A PERLINO N DR LY SPECTRUM CT CO AV E LS FA PRD GA LL RS- 12 L TO OP ET DE LN CA BO RY PRD TO SAINT A NA N LY VI C ND Amended DO IR RISEN ST RE AR DR WS N LN WAY CT DR VELVET CT STORMEL TA BA LO LN SC COTSWOL O D LN MAPLES IDE LN OAKSIDE CT KADYDAY WAY RS-12 BURNSIDE DR DEERVIEW DR Ordinance 15-OZ-38 RS-10  ORDINANCE 15-OZ-39 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 0.46 acres along the east side of South Highland Avenue from Duplex Residential (RD) District to Single-Family Residential Four (RS-4) District; Rutherford County Habitat for Humanity, applicant [2015-412]. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That the same having been heretofore recommended to the City Council by the City Planning Commission, the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as herein referred to, adopted and made a part of this Ordinance as heretofore amended and as now in force and effect, be and the same are hereby amended so as to rezone the territory indicated on the attached map. SECTION 2. That, from and after the effective date hereof, the area depicted on the attached map shall be zoned and approved as Single-Family Residential Four (RS-4) District, as indicated thereon, and shall be subject to all the terms and provisions of said Ordinance applicable to such districts. The City Planning Commission be and it is hereby authorized and directed to make such changes in and additions to said Zoning Map as may be necessary to show thereon that said area of the City is zoned as indicated on the attached map. This zoning change shall not affect the applicability of any overlay zone to the area. SECTION 3. That this Ordinance shall take effect fifteen (15) days after its passage upon third and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor 1st reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Susan Emery McGannon City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2015\39 - 15-oz-39.doc 6/12/2015 2:19:17 PM #1 Ê RS-4 E STAT E ST AND AVE Area Rezoned from RD to RS-4 S HIGHL RD REID AV E E CAST LE ST Ordinance 15-OZ-39 RM-16  ORDINANCE 15-OZ-41 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 21.6 acres located along Joe B. Jackson Parkway from Light Industrial (L-I) District to Heavy Industrial (H-I) District; Mr. John Harney on behalf of Elam Road Partnership, applicant [2015-414]. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That the same having been heretofore recommended to the City Council by the City Planning Commission, the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as herein referred to, adopted and made a part of this Ordinance as heretofore amended and as now in force and effect, be and the same are hereby amended so as to rezone the territory indicated on the attached map. SECTION 2. That, from and after the effective date hereof, the area depicted on the attached map shall be zoned and approved as Heavy Industrial (H-I) District, as indicated thereon, and shall be subject to all the terms and provisions of said Ordinance applicable to such districts. The City Planning Commission be and it is hereby authorized and directed to make such changes in and additions to said Zoning Map as may be necessary to show thereon that said area of the City is zoned as indicated on the attached map. This zoning change shall not affect the applicability of any overlay zone to the area. SECTION 3. That this Ordinance shall take effect fifteen (15) days after its passage upon third and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor 1st reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Susan Emery McGannon City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2015\41 - 15-oz-41.doc 6/12/2015 2:33:20 PM #1 RM- 16 PKWY Ê ELAM FAR MS Area Rezoned from L-I to H-I ELAM RD CT L-I CHAL MA YO JOE R BJ O KS AC NP Y KW § ¦ ¨ I-24 I-24 E H-I HOLLIS ENTRANCE WESTBROOKS LN RAMP Ordinance 15-OZ-41 PID No Digital Copy No Digital Copy  . . . creating a better quality of life. August 6, 2015 Members of City Council RE: Recommended reappointment – Senior Center Commission Reappointment As an item for tonight’s City Council agenda, I am recommending the appointment of the following to the Senior Center Commission as reflected on the attached memo from Connie Rigsby, Director. Phil Lantz Charles Parker Nancy Vaughan Brandon Wallace Sincerely, Shane McFarland Mayor Administration Department 111 West Vine Street * PO Box 1139 * Murfreesboro, Tennessee 37133-1139 * Phone 615 849 2629 * Fax 615 849 2679 TDD 615 849 2689 www.murfreesborotn.gov  MEMORANDUM TO: Mayor Shane McFarland FROM: Connie C. Rigsby, Center Director DATE: 7/16/15 RE: Recommendations for Reappointments to the Senior Center Commission Four member’s first terms on the Senior Center Commission expired at the end of June, 2015. Individuals recommended by the Nominating Committee for reappointments to serve on the Senior Center Commission were considered and approved at its regular meeting on June 1, 2015. The effective term date begins July 1, 2015. Based on their attendance, length of term served and willingness to work with staff recommendations for reappoints are: Reappoint Phil Lantz to serve his second 3-year term, which will expire on 6/30/18. Reappoint Charles Parker to serve his first 3-year term, he filled the unexpired term of Stacey Newby. His new appointment will expire on 6/30/18. Reappoint Nancy Vaughan to serve her second 3-year term, which will expire on 6/30/18. Reappoint Brandon Wallace to serve his first 3-year term, he filled the unexpired term of Bruce Duncan. His new appointment will expire on 6/30/18. Your approval of these recommendations is greatly appreciated. St. Clair Street Senior Center 325 St. Clair Street, Murfreesboro, Tennessee 37130-2848 Phone 615-848-2550 * Fax 615-904-6511 * www.murfreesborotn.gov …creating a better quality of life  . . . creating a better quality of life. August 6, 2015 Members of the Murfreesboro City Council RE: Recommended Reappointment – Water and Sewer Board Board Reappointment As an item for tonight’s City Council agenda, I am recommending the reappointment of Dr. Alphonse Carter, Jr. to the Water and Sewer Board. Sincerely, Shane McFarland Mayor Administration Department 111 West Vine Street * PO Box 1139 * Murfreesboro, Tennessee 37133-1139 * Phone 615 849 2629 * Fax 615 849 2679 TDD 615 849 2689 www.murfreesborotn.gov  . . . creating a better quality of life MEMORANDUM DATE: July 23, 2015 TO: Mayor Shane McFarland FROM: Darren Gore SUBJECT: Recommendation for Reappointment to the Water and Sewer Board Dr. Alphonse Carter, Jr’s term on the Water and Sewer Board expired at the end of June 2015. Dr. Carter has been a member of the Water and Sewer Board since November 1999. Based on his regular attendance, length of term served and willingness to work with staff it is recommended that he be considered for reappointment. Your approval of this recommendation is appreciated. Water and Sewer Department 300 NW Broad Street * P.O. Box 1477 * Murfreesboro, TN 37133-1477 * Office: 615 890 0862 * Fax: 615 896 4259 TTY 615 848 3214 * www.murfreesborotn.gov  . . . creating a better quality of life. August 6, 2015 Members of City Council RE: Recommended Reappointment – Board of Zoning Appeals, Historic Zoning Commission, Planning Commission Board Reappointment As an item for tonight’s City Council Agenda, I am recommending the following for reappointments as reflected on the attached memo from Interim Planning Director Gary Whitaker: Planning Commission Historic Zoning Commission  Bob Lamb  Gilbert Becklund  Ken Haliburton  Deborah Belcher  Paul Cross Board of Zoning Appeals  Mariemae M. White  Julie R.P. King  Frances Mosby Sincerely, Shane McFarland Mayor Administration Department 111 West Vine Street * PO Box 1139 * Murfreesboro, Tennessee 37133-1139 * Phone 615 849 2629 * Fax 615 849 2679 TDD 615 849 2689 www.murfreesborotn.gov  . . . creating a better quality of life July 13, 2015 Dear Mayor McFarland, As you may be aware the Planning Department has three separate Commission and Boards with members who have terms that ended on June 30th, 2015. Each member has been active in their role representing the City of Murfreesboro and each have been active working with our City department. Therefore, I am requesting for the following Commissioners and Board Members be considered for reappointment: Planning Commission Members Start Date Bob Lamb, Chairman 11/21/1991 615.896.5656 bob@exitbobolamb.com Ken Halliburton 5/11/2006 615.849.4250 kenhalliburton@icloud.com Board of Zoning Appeal Members Julie R. P. King 1/30/2013 615.295.2518 Julie.rp.king@gmail.com Frances Mosby 10/25/2006 615.896.1571 frances.mosby@comcast.net Planning Department 111 West Vine Street * P O Box 1139 * Murfreesboro, Tennessee 37133-1139 * Phone 615 893 6441 * Fax 615 849 2606 * TDD 615 849 2689 www.murfreesborotn.gov Historic Zoning Commission Members Start Date Gilbert Backlund 8/12/1999 615.895.8293 gjbacklund@yahoo.com Deborah Belcher 8/19/2008 615.796.1955 dbelcher@mtsu.edu Paul Cross 5/14/2009 615.532.9643 paul.cross@tn.gov Marimae M. White 11/20/2007 615.896.2294 The above Commissioners and Board Members have served on their Committee well and each would be a good candidate for reappointment. Please contact me if you should need any further information. Sincerely, Gary Whitaker Planning Director GW:cj Planning Department 111 West Vine Street * P O Box 1139 * Murfreesboro, Tennessee 37133-1139 * Phone 615 893 6441 * Fax 615 849 2606 * TDD 615 849 2689 www.murfreesborotn.gov  . . . creating a better quality of life. August 6, 2015 Members of City Council RE: Recommended appointment – Board of Electrical Examiners Board Appointment As an item for tonight’s Council agenda, I am recommending the appointment of Mr. Phillip Lim to replace Mr. Daniel Baily on the Board of Electrical Examiners as reflected on the attached memo from Robert Holtz, Deputy Director of Building & Codes. Sincerely, Shane McFarland Mayor Administration Department 111 West Vine Street * PO Box 1139 * Murfreesboro, Tennessee 37133-1139 * Phone 615 849 2629 * Fax 615 849 2679 TDD 615 849 2689 www.murfreesborotn.gov  . . . creating a better quality of life. August 6, 2015 Members of City Council RE: Recommended appointments – Construction Board of Adjustments & Appeals Board Appointments As an item for tonight’s Council agenda, I am recommending the appointments of Mr. Lyle Lynch and Mr. Ryan Maloney to the Construction Board of Adjustments & Appeals as reflected on the attached memo from Robert Holtz, Deputy Director of Building & Codes. Sincerely, Shane McFarland Mayor Administration Department 111 West Vine Street * PO Box 1139 * Murfreesboro, Tennessee 37133-1139 * Phone 615 849 2629 * Fax 615 849 2679 TDD 615 849 2689 www.murfreesborotn.gov