City Council

0MURFREESBORO CITY COUNCIL AGENDA May 19, 2016 7:00 p.m. City Council Chambers PRAYER MAYOR SHANE MCFARLAND PLEDGE OF ALLEGIANCE CEREMONIAL ITEMS Consent Agenda 1. A. Consider recommendations of the Facilities Maintenance Superintendent: a. Change Order No. 3 to Contract with Keystone Construction Services for Tax/Finance Department Remodel Project. b. Final Payment Request to Keystone Construction Services for Tax/Finance Department Remodel Project. B. Consider recommendations of the Street Division Superintendent: Demolition request from Habitat for Humanity at 433 South Hancock Street. C. Consider recommendations of the Chief of Police: Bids for the purchase of Tasers 2016. D. Consider recommendations of the Parks & Recreation Director: Summer Tennis Camps and Associated Fees. E. Consider recommendations of the City Engineer: a. Veteran’s Parkway Phase 2B Final Change Order. b. Purchase of 7 Trucks. F. Consider recommendations of the Airport Manager: Annual adjustment of rental rates at Murfreesboro Municipal Airport. G. Request to hang a banner across East Main Street from the Bruce Gilley Memorial Foundation July 11-21, 2016 to promote the “Run for Him” 5K/10K. Minutes 2. A. May 5, 2016 - Special Meeting. B. May 5, 2016 - Regular Meeting. Third Readings 3. Consider for passage on third and final reading ORDINANCE 16-OZ-09 to zone approximately 16.5 acres as Planned Residential Development (PRD) District and rezone approximately 16.5 acres as Planned Residential Development (PRD) District along West Thompson Lane [2015-431]. 4. Consider for passage on third and final reading ORDINANCE 16-OZ-13 to zone an area along Blackman Road and Florence Road as Planned Residential Development (PRD) District (Shelton Springs) [2016-406]. New Business 5. Consider recommendations of the City Engineer: Property Acquisition for Lytle St. Phase 2. 6. Consider recommendations of the Planning Commission: Schedule public hearings to consider a PUD amendment along Memorial Blvd/Haynes Haven Lane; PCD amendment along West Northfield Blvd/Sulphur Springs Rd; Annexation Plan of Services for and annexation of area along New Salem HWY; and zoning along New Salem HWY (CF) (RM-12) & (RZ) simultaneous with annexation. 7. Consider recommendations of the Assistant City Attorney: Release of Purchase Agreement and Letter of Intent with Mark Pirtle Gateway, LLC. 8. Continue discussions regarding Murfreesboro Electric Department. Beer Permits Board & Commission Appointments Payment of Statements Other Business from Staff or City Council Adjourn  Police Department KARL DURR Chief of Police (615) 849-2673 kdurr@murfreesborotn.gov May 13, 2016 Honorable Mayor and Members of City Council: CONSENT AGENDA RE: Acceptance of Bids for Tasers 2016 As an item for the consent agenda at the next scheduled Council meeting, it is the recommendation of the Chief of Police that City Council accept the bids for Tasers 2016 for the Police Department as outlined below in the Recommendation section. Background Purpose: To secure competitive bids for the purchase of Tasers to be issued to Murfreesboro Police Officers. Scope of Work: An Invitation to Bid (ITB) was issued on Monday, April 25, 2016 and a Legal Notice was published in the Murfreesboro Post on Monday, April 25, 2016. Bids were received and opened on Wednesday, May 11, 2016 at 2:00 p.m. local time in the Office of the City Manager. The initial contract period for this bid quotation is from the date of the bid award until June 30, 2017. All bid prices shall be effective until June 30, 2017. The second, third, fourth and fifth contract periods (July 1 through June 30) of the contract shall be subject to the City’s satisfaction with supplied Tasers and accessories. Any price increases must be submitted by the successful bidder prior to March 1 of each respective period for acceptance and approval by the City Manager. Selection process One (1) bid was received from Taser International, Inc. and was examined to determine if they met the bid requirements as set forth in the ITB. The bid tabulation sheet, of which a copy is provided for your reference, reflects the one (1) bid received and that bidder (Taser International, Inc.) met all bid requirements. Police Department 302 South Church Street  Murfreesboro, Tennessee 37130-3732  Fax 615-217-3012 www.murfreesborotn.gov  Honorable Mayor and Members of City Council Consent Agenda Request May 13, 2016 Fiscal Impact The 2015-2016 Police Department budget, Line 93 reflects 25 Tasers and Accessories at a budgeted amount of $42,143.00. The purchase of the Tasers and accessories relative to this ITB response is as follows: Tasers 2016 Item Item # Qty. Bid Cost Each Extended Cost Handle, Yellow, Class III 22003 24 1,078.79 25,890.96 TPPM, Battery Pack 22012 24 57.08 1,369.92 Cartridge, 25’ 22151 156 33.00 5,148.00 Holster, Right or Left 22501/22504 24 68.97 1,655.28 Warranty, 4Year 22014 24 329.39 7,905.36 Sub-Total 41,969.52 Kit, Dataport Download 22013 1 172.57 172.57 Total Expenditure 42,142.09 2015-2016 Police Department Budget, Line 93 $42,143.00 Difference Over / (Under) Budget ($0.91) Based on budgeted amount vs. bid cost, we can only purchase 24 Tasers and Accessories instead of the 25 budgeted. Each Officer is issued six (6) cartridges per Taser for spares and the Taser holds two (2) cartridges for deployment. As noted above, this purchase is ($0.91) under budget. Recommendation It is recommended by the Chief of Police that City Council award the bids for Tasers 2016 to Taser International, Inc. and approve the purchase of the 24 Tasers and accessories to be funded from the 2015-2016 Police Department budget, Line 93. Attachments 1) Tasers 2016 Bid Tabulation Sheet James K. Durr Chief of Police C: Deputy Chief Mike Bowen Assistant Chief Eric Cook 2 . . . creating a better quality of life May 19, 2016 Honorable Mayor and Members of City Council: RE: Summer Tennis Camps and Associated Fees As an item for the Consent Agenda, it is recommended that Council approve the proposed Summer Tennis Camps and Associated Fees. Background Staff is proposing summer tennis camps at the Adams Tennis Complex (ATC) as follows: Two 4-day camps (Tuesday-Friday) – due to already scheduled activities on Mondays. June 7-10 Options for both weeks: Half-Day Camps 8:30-11:30 a.m. for $125 July 12-15 Full-Day Camps 8:30 a.m.-3:45 p.m. for $240 Three 5-day camps (Monday-Friday) June 27-July 1 Options for all three weeks: Half-Day Camps 8:30-11:30 a.m. for $150 July 18-22 Full-Day Camps 8:30 a.m.-3:45 p.m. for $295 July 25-29 Half-day camps are recommended for ages 5-8, and full-day camps for ages 9 and up. The objective of the tennis camps is to help produce a generation of kids who love to play the game of tennis. Each camp will include fun and “game” oriented instruction, which will help campers enjoy themselves while learning the game. Fiscal Impact The camp fees for the 4-day camps ($125 for half days and $240 for full days) and fees for the 5-day camps ($150 for half days and $295 for full days) will cover costs for staff and for supplies needed during each camp week. Concurrence The 4-day and 5-day Summer Tennis Camps and their associated fees were unanimously approved by the Tennis Committee at its May 12, 2016, meeting. Recommendation I respectfully request Council’s approval of the Summer Tennis Camps and their proposed fees. Respectfully, Lanny Goodwin, CPRP Director  . . . creating a better quality of life. Consent Agenda May 19, 2016 Honorable Mayor McFarland and Members of City Council: A. Veteran’s Parkway Phase 2B Final Change Order B. Purchase of 7 Trucks A Veterans Parkway Final Change Order As a Consent Agenda item for the May 19, 2016 City Council meeting, it is recommended that City Council approve the Final Change Order for Veteran’s Parkway Phase 2B Background City Council approved a contract for design of Veterans Parkway from Franklin Highway to Church Street with Wiser Company, LLC on October 7, 2004. The project included contracting a 5 lane roadway with curb and gutter, and sidewalks from Barfield Road to Saint Andrews Drive. Bids for this phase of the project were received September 5, 2013 with Rollins Excavating being the low bidder in the amount of $7,626,740.75. The City issued the Notice to Proceed for construction on November 11, 2013 City Council has approved 2 Change Orders for this project. Change Order No. 1 was approved on November 5, 2015 after construction began on the roadway project when CUD prohibited blasting within 30’ of the waterline. The project proposed 2,725 linear feet of storm sewer line to be installed with the “no blast zone”. To facilitate the installation of the storm sewer line within the “no blast zone” additional equipment and crew for excavation was required by the contractor and extra care taken to ensure water service and valve boxes were accessible at all times. Change Order No. 2 was approved by City Council on February 4, 2016 due to extreme wet conditions that necessitated additional undercutting beyond what was originally estimated for the project in order to remove unsuitable material and replace it with offsite borrow material. In addition, crushed stone wedges were used more extensively to improve safety by reducing pavement edge drop offs. Fiscal Impact Funding for the Final Change Order will be from a TML loan in the amount of $508,994.88 Recommendation Staff recommends approval of the Final Change Order in the amount of $508,994.88 Attachments 1. Change Order #1 2. Change Order #2 3. Final Change Order B Purchase of 7 Trucks As a Consent Agenda item for the May 19, 2016 City Council meeting, it is recommended that City Council approve the purchase of seven F150 trucks in the amount of $172,725.00 Background City Council approved the Vehicle Bid Pricing Contract on September 26, 2013. The 2016 budget includes the purchase of 7 trucks to be used by public works inspectors within the Engineering Department. Quotes were received on April 29, 2016 and the 2016 F150 trucks are available for purchase pursuant to the approved Vehicle Bid Pricing contract. Fiscal Impact The total cost for the 7 trucks is $172,725.00 and will be funded by the 2016 bond issue. Recommendation Staff recommends approval of the truck purchase. Attachments 1. Approved Vehicle Bid Pricing contract 2. Country Ford, Inc. Quote Thank you for your consideration. Sincerely Chris Griffith City Engineer  ORDINANCE 16-OZ-09 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to zone approximately 16.5 acres along West Thompson Lane as Planned Residential Development (PRD) District and to rezone approximately 16.5 acres along West Thompson Lane from Single- Family Residential Fifteen (RS-15) District to Planned Residential Development (PRD) District; Blue Sky Construction, applicant. [2015-431] BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That the same having been heretofore recommended to the City Council by the City Planning Commission, the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as herein referred to, adopted and made a part of this Ordinance as heretofore amended and as now in force and effect, be and the same are hereby amended so as to zone and rezone the territory indicated on the attached map. SECTION 2. That, from and after the effective date hereof, the area depicted on the attached map be zoned or rezoned and approved as Planned Residential Development (PRD) District, as indicated thereon, and shall be subject to all the terms and provisions of said Ordinance applicable to such districts, the plans and specifications filed by the applicant, and the conditions and stipulations referenced in the minutes of the Planning Commission and City Council relating to this zoning request. The City Planning Commission be and it is hereby authorized and directed to make such changes in and additions to said Zoning Map as may be necessary to show thereon that said area of the City is zoned as indicated on the attached map. This zoning change shall not affect the applicability of any overlay zone to the area. SECTION 3. That this Ordinance shall take effect fifteen (15) days after its passage upon third and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor 1st reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright David A. Ives City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2016\09 - 16-oz-09.doc 3/7/2016 8:50:24 AM #1  Area Rezoned from RS-15 to Zoned PRD Ê RO CT CU PRD Area NORTHBO Annexed and Zoned PRD W THOMP SON LN Siegel Middle School SIEGEL RS-15 RD Siegel High School DR Ordinance 16-OZ-09 EVREUX  ORDINANCE 16-OZ-13 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 242 acres along Blackman Road and Florence Road as Planned Residential Development (PRD) District (Shelton Springs); Parks Development, applicant. [2016-406] BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That the same having been heretofore recommended to the City Council by the City Planning Commission, the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as herein referred to, adopted and made a part of this Ordinance as heretofore amended and as now in force and effect, be and the same are hereby amended so as to zone the territory indicated on the attached map. SECTION 2. That, from and after the effective date hereof, the area depicted on the attached map be zoned and approved as Planned Residential Development (PRD) District, as indicated thereon, and shall be subject to all the terms and provisions of said Ordinance applicable to such districts, the plans and specifications filed by the applicant, and the conditions and stipulations referenced in the minutes of the Planning Commission and City Council relating to this zoning request. The City Planning Commission be and it is hereby authorized and directed to make such changes in and additions to said Zoning Map as may be necessary to show thereon that said area of the City is zoned as indicated on the attached map. This zoning change shall not affect the applicability of any overlay zone to the area. SECTION 3. That this Ordinance shall take effect fifteen (15) days after its passage upon third and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor 1st reading 2nd reading 3rd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright David A. Ives City Recorder City Attorney SEAL mjp \\puckett\legal\files\council\ordinances\2016\13 - 16-oz-13.doc 3/14/2016 12:21:33 PM #1  BAKER RD Area Zoned PRD Ê § ¦ ¨ I-24 THI L LS DR FOO 840 £ ¤ BL AC Murfreesboro KM AN City Limits RD MANSO N PIKE 840 £ ¤ LN EE NL BRINKLEY RD 840 £ ¤ J OH Ordinance 16-OZ-13  . . . creating a better quality of life. Regular Agenda May 13, 2016 Honorable Mayor and Members of City Council Re: Planning Commission recommendations Background During its regular meeting on May 4, 2016 the Planning Commission conducted public hearings on the matters listed below. After the public hearings, the Planning Commission discussed the matters and then took action to recommend their approval: a. Zoning application [2016-418] for approximately 22.5 acres located along Memorial Boulevard and Haynes Haven Lane to amend the PUD, National HealthCare Corp. applicant. b. Zoning application [2016-417] for approximately 5.6 acres located along West Northfield Boulevard and Sulphur Springs Road to amend the PCD, Tarver Properties Inc. applicant. c. Annexation Plan of Services and annexation petition [2016-506] for approximately 76 acres located along New Salem Highway, William & Caroline Waite applicants. d. Zoning application [2016-415] for approximately 74 acres located along New Salem Highway to be zoned CF (approx. 26.1 acres), RM-12 (approx. 23.1 acres) and RZ (approx. 25 acres) simultaneous with annexation, William & Caroline Waite applicants. Recommendation It is recommended that the City Council schedule these matters for public hearings. Concurrences The Murfreesboro Planning Commission has studied and conducted public hearings on these matters and recommends their approval. Planning & Engineering Department 111 West Vine Street * Post Office Box 1139 * Murfreesboro, Tennessee 37133-1139 * Phone 615 893 6441 * Fax 615 849 2606 TDD 615 849 2689 www.murfreesborotn.gov Fiscal Impact Staff is not aware of any fiscal impact that will result directly from this recommendation. Attachments 1. Illustrations of the areas. Respectfully Submitted, Matthew T. Blomeley, AICP Principal Planner UPLAND CT LVD WINTHORN MEMO E LN RIAL B P WINTHO RNE CT PUD F REED OM C LT PATR T ICK MC BRIDE DR RS-15 KEVIN DR AREA PUD CH PEACOC K AVE AIRPORT RD RS-15 HAYNES HAVE N LN Northfield DR Elementary M ES LOVE CT UPTOWN SQ JA CM Ê Rezoning Request for Property Along Memorial Blvd. GIS Department City Of Murfreesboro PUD Amendment 111 West Vine Street Murfreesboro, Tennessee 37130 www.murfreesborotn.gov 0 250 500 1,000 1,500 Path: G:\planning\rezon\adamsplacepudamend.mxd Feet  O AK H AV EN T DR GEC BR I D CLU SAD TRINIT Y DR RS-10 D LE OA K PUD BR RS-15 HAV EN DR K OO DR Northfield SAND WN ERS C OR THF I Elementary ELD BLVD T DR PCD AREA MES JA JONES B ELLIOTT DR LP HU CH LVD RS-15 SU HOLME NK R SP SI IN RM-16 S DR G RIN K S EE G CR WOODM R D ONT DR RM- 12 DOGW OOD DR GRAYBAR LN RD RD Ê Rezoning Request for Property Along W. Northfield Blvd. GIS Department City Of Murfreesboro PCD Amendment 111 West Vine Street Murfreesboro, Tennessee 37130 www.murfreesborotn.gov 0 150 300 600 900 Path: G:\planning\rezon\northfieldvillagePCDamend.mxd Feet  BR PECAN R DR O OKH ADONIS ER ILL DR FOXSIDE LN SH AF RD IDGE Y ISIS CT N CASO HW SPLITRAIL DR PADDOCK M DR PA WILL DREW DR CI NL LE DR F IC P L SA SALEM COVE LN W OVAL HESSON SADDLEWOO DC T NE LN RD OX CROFT R F SD CT REW £ ¤ 99 WINSLO W CAS SAINT AND ON L K DR N SALEM CREE SFORK DR AS HE R AREA LILAC CT WOO D RIDG BL AC KW E ST P RE AT E R DR SL E GR AR K DR OV P Y JAN TR EV ED ARD EL DR O DR R LT TR L R RL ORC VALLE H R D CT ATE BEAULAH CT VE R SL OO BRANDY KEG RI Y SA CREEK DR G EW S ROBI N WOOD DR NE CA RD S TO GENOA D N K R SO IVY GLEN DR FO R FI R GENEVA D R LN ELD DEWDROP CT NATURE DR GLEBE CT AUDUBON LN BA SHADY F F BUF A LO RIVER DR O R EST CHAPEL CT DR CT ST OC N G K IPLIN DR KTO Ê Annexation Request for Property Along New Salem Hwy. GIS Department City Of Murfreesboro 111 West Vine Street Murfreesboro, Tennessee 37130 0 500 1,000 2,000 3,000 www.murfreesborotn.gov Path: G:\planning\annex\hwy99_waiteproperty.mxd Feet  JUMPER CT RS- RS-10 PRD RZ DR RS-10 RZ RM-16 CH RS-15 12 FOXSIDE DR RS-12 STONEBRO LN AF ER RD SH LN Y HW SPLITRAIL CAS OK ON PADDOCK PA CI M DR LE F IC P RZ L S A SALEM COVE MERSHON DR OG W LN SADDLEWOO RS-15 NE RS-15 RZ OVAL RM-16 DC T FT RD HESSON LN OG RO OG FOXC CT CF £ ¤ OG WINSLOW CH 99 ON CAS CH CF Proposed LN DR PCD CF Zone SALEM CREE RS-15 OG-R K LILAC OG CT Proposed W OO PUD D RM-12 Zone RIDGE ST P RE BLACKWATER DR SL GR PA RK DR E Y PRD OV HAR ED TR JAN EV EL DR D O DR R R CASON LN LT TR L RL ORC VALLE R D CT ATE BEAULAH CT VE R SL OO RI Y SA G EW ROBIN WOOD DR Proposed E S RS- RZIVZone RD ST ON GENOA D FO GENEVA D R 12 TO W N LN Y GLEN DR RFI RK R PRD F RO G ELD RS- DEWDROP CT NATURE AUDUBON LN BA DR SHADY F O GLEBE CT 12 RS-10 F BUF A LO RIVER DR RS-12 R EST D CHAPEL CT R Ê Zoning Request for Property Along New Salem Hwy. GIS Department City Of Murfreesboro CF, RM-12 and RZ Simultaneous with Annexation 111 West Vine Street Murfreesboro, Tennessee 37130 www.murfreesborotn.gov 0 500 1,000 2,000 3,000 Path: G:\planning\rezon\hwy99_waitepropertyz.mxd Feet  . . . creating a better quality of life. Regular Agenda May 16, 2016 Honorable Mayor and Members of City Council: RE: Murfreesboro Electric Department As an item for the regular agenda of May 19, City Council will continue its deliberations regarding Murfreesboro Electric Department. On May 12, City Council approved a motion to end the valuation study with Phase 1 and not pursue the Phase 2 valuation study. It is requested that City Council continue its deliberations about MED following the review of the Phase 1 valuation study. Robert J. Lyons City Manager Administration Department 111 West Vine Street * PO Box 1139 * Murfreesboro, Tennessee 37133-1139 Phone 615 849 2629 * Fax 615 849 2679 TDD 615 849 2689 www.murfreesborotn.gov