City Council

July 12, 2018 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 7:00 p.m. on Thursday, July 12, 2018, with Vice-Mayor Madelyn Scales Harris present and presiding and with the following Council Members present and in attendance, to wit: Rick LaLance Bill Shacklett Eddie Smotherman Mayor Shane McFarland and Council Member Kirt Wade were absent and excused from this meeting. The following representatives of the City were also present: Craig Tindall, City Manager Jennifer Moody, Assistant City Manager Erin Tucker, Assistant Finance Director Adam Tucker, Interim City Attorney David Ives, Deputy City Attorney Chris Griffith, City Engineer Gary Whitaker, Planning Director Matthew Blomeley, Acting Planning Director Darren Gore, Water Resources Director Jim Kerr, Jr., Transportation Director Mark Foulks, Fire & Rescue Chief Angela Jackson, Parks & Recreation Director Nate Williams, Assistant Parks & Recreation Director Sam Huddleston, Assistant City Engineer Linda Gilbert, City Schools Director Pam Russell, Human Resources Director Chris Clausi, Assistant Human Resources Director Georgia A. Meshotto, Administrative Assistant City Council/City Recorder Council Member Eddie Smotherman commenced the meeting with a prayer followed by the Pledge of Allegiance. Vice-Mayor Madelyn Scales Harris presented the following Cultural Arts Artist Laureates for 2018-2019 selected for their continued contribution to foster diversity and cultural enrichment in the community and as highly skilled creative practitioners within their fields: Poet Laureate-Kory Wells; Photographer Laureate-Gale Stoner; and Painter Laureate- Ashley Buchanan. Mr. Craig Tindall, City Manager, presented a Proclamation to the Murfreesboro Futbol Club U15 Girls “Storm” Team proclaiming July 12, 2018 as a day of recognition for their significant contributions, visibility and notoriety that they and their coaches have brought to the City of Murfreesboro. The Consent Agenda was presented to the Council for approval: 1) Transportation (Rover): Contract with TDOT for FY19 Operating Assistance. 2) Planning: Mandatory Referral to allow a private utility to cross beneath Livy Dearing public ROW. 3) Finance: FY 2018 City Manager approved Budget Amendments.  July 12, 2018 Page 2 4) City Manager’s Office: Construction Contract for ADA Improvements, Phase I. 5) Human Resources: Change Budgeted Temporary Position to Part-Time Position. 6) Community Development: A. The Charter Group Acquisition of Rental Property: 426 Jonquil Court. B. Habitat for Humanity Acquisition: 410 Douglas Street. C. Habitat for Humanity Acquisition: Legacy Pointe (Twin Oaks Drive). 7) Water Resources: A. Purchase of GE GlobalCare Support. B. Purchase of Rockwell Automation TechConnect Support. C. Consolidated Utility District Water Boundary Revision. D. Renew Parking Lot Sealant Contract. E. Lytle Street Reconstruction Phase 2: Change Order No. 3. F. Proposal for Design & Construction Documents of the Overall Creek Pump Station VFD Upgrades. G. TDOT: Bradyville Pike Roadway Widening. H. Sanitary Sewer Rehabilitation 2016/2017: Change Order No. 3. I. Rejection of MWRD Administrative Building Renovation Bid. J. Proposal for Sewer Design Servicing Blackman Park Area & Proposed Special Sanitary Sewer Assessment District. 8) Police: Contract for Laundry & Dry-Cleaning Services. 9) Parks & Recreation: Purchase 3.9 acres for Mountain Bike Trailhead. 10) Banner across East Main Street: Hollyday Market Place, November 12-22, 2018. (Insert letters from Transportation, Planning, Finance, City Manager’s Office, Human Resources, Community Development, Water Resources, Police & Parks & Recreation Departments here.) Vice-Mayor Scales Harris removed Item 4 from the Consent Agenda. Mr. Smotherman made a motion to approve the Consent Agenda with the exclusion of Item 4. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”. Mr. LaLance made a motion to approve the minutes as written and presented for the special meetings held on June 5, 2018 (Appoint City Manager & Budget), June 6, 2018 (Budget), June 7, 2018 (Budget), June 7, 2018 (Public Comment) and June 13, 2018 (Budget); and the regular meetings held on June 14, 2018 and June 21, 2018. Mr. Shacklett seconded the motion and all members of the Council present voted “Aye”. An ordinance, entitled “ORDINANCE 18-O-40 amending Murfreesboro City Code, Chapter 29-Subdivisions, Maps and Plats, Section 29-5 and Sections 29-9 through 29-18 by (1) providing that application review fees be set by resolution; (2) changing references to the Murfreesboro Water and Sewer Department (MWSD) and Water and Sewer Board, respectively, to the Murfreesboro Water Resources Department (MWRD) and Water Resources Board; and (3) changing certain references to the City Engineer to the Development Services Division or Development Services Director,” was read to the Council and offered for passage on first reading upon motion made by Mr. LaLance, seconded by Mr. Shacklett. Upon roll call said ordinance was passed on first reading by the following vote:  July 12, 2018 Page 3 Aye: Rick LaLance Bill Shacklett Eddie Smotherman Madelyn Scales Harris Nay: None The following Council Communication Memo from the Interim City Attorney was presented to the Council: (Insert Council Communication Memo here dated July 12, 2018 regarding ORDINANCE 18-O-42, Chapter 4-Alcohol.) An ordinance, entitled “ORDINANCE 18-O-42 amending the Murfreesboro City Code, Chapter 4, Alcoholic Beverages, including liquor, wine, and beer,” was read to the Council and offered for passage on first reading upon motion made by Mr. Smotherman, seconded by Mr. LaLance. Upon roll call said ordinance was passed on first reading by the following vote: Aye: Rick LaLance Eddie Smotherman Madelyn Scales Harris Nay: Bill Shacklett The following Council Communication Memo from the Murfreesboro City Schools was presented to the Council: (Insert Council Communication Memo here dated July 12, 2018 regarding RESOLUTION 18-R-20.) The following RESOLUTION 18-R-20 was read to the Council and offered for adoption upon motion made by Mr. Shacklett, seconded by Mr. Smotherman. Upon roll call said resolution was adopted by the following vote: Aye: Rick LaLance Eddie Smotherman Madelyn Scales Harris Bill Shacklett Nay: None (Insert RESOLUTION 18-R-20 here amending the 2018-2019 Murfreesboro City Schools Budget - 1st Amendment.) The following Council Communication Memo from the Acting Planning Director was presented to the Council: (Insert Council Communication Memo here dated July 12, 2018 regarding RESOLUTION 18-R-21 here.) The following RESOLUTION 18-R-21 was read to the Council and offered for adoption upon motion made by Mr. LaLance, seconded by Mr. Smotherman. Upon roll call said resolution was adopted by the following vote: Aye: Rick LaLance Eddie Smotherman Madelyn Scales Harris  July 12, 2018 Page 4 Bill Shacklett Nay: None (Insert RESOLUTION 18-R-21 here authorizing an increase in application, review, and permit fees assessed by the Planning Department and Board of Zoning Appeals. The following Council Communication Memo from the Parks & Recreation Director was presented to the Council: (Insert Council Communication Memo here dated July 12, 2018 regarding RESOLUTION 18-R-22 here.) The following RESOLUTION 18-R-22 was read to the Council and offered for adoption upon motion made by Mr. LaLance, seconded by Mr. Shacklett. Upon roll call said resolution was adopted by the following vote: Aye: Rick LaLance Eddie Smotherman Madelyn Scales Harris Bill Shacklett Nay: None (Insert RESOLUTION 18-R-22 here naming certain property donated to the City of Murfreesboro as “Mark Pirtle Blueway Park”.) The following Council Communication Memo from the City Engineer was presented to the Council: (Insert Council Communication Memo here dated July 12, 2018 with regards to 2018-2019 City Paving Contract.) Mr. Shacklett made a motion to accept the recommendation of the City Engineer to approve the low bid from Bluewater Industries (formerly Hoover, Inc.) in the amount of $2,716,000.00, funded from State Street Aid, for the 2018-2019 City Paving Contract. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”. The following Council Communication Memo from the City Engineer was presented to the Council: (Insert Council Communication Memo here dated July 12, 2018 with regards to 2018-2019 City Specialty Paving Contract.) Mr. LaLance made a motion to accept the recommendation of the City Engineer to approve the low bid from Hawkins Asphalt Paving, LLC in the amount of $715,414.00, funded from State Street Aid, for 2018-2019 City Specialty Paving Contract. Mr. Smotherman seconded the motion and all members of the Council present voted “Aye”. The following Council Communication Memo from the City Engineer was presented to the Council: (Insert Council Communication Memo dated July 12, 2018 here with regards to Design Contract for Memorial Boulevard Signalization at Kings Ridge and Eleanor Way.)  July 12, 2018 Page 5 Mr. LaLance made a motion to accept the recommendation of the City Engineer to approve the Design Contract with Site Engineering Consultants, Inc. (SEC) in the amount of $31,000.00 with additional construction phase services not to exceed $5,000.00, funded through an agreement by developers of Brookhaven Place and Enclave Apartments, for Memorial Boulevard signalization at Kings Ridge and Eleanor Way. Mr. Smotherman seconded the motion and all members of the Council present voted “Aye”. The following Council Communication Memo from the City Engineer was presented to the Council: (Insert Council Communication Memo here dated July 12, 2018 with regards to Design Contract for Burnt Knob Roadway Improvements.) Mr. Shacklett made a motion to accept the recommendation of the City Engineer to approve the Design Contract with Huddleston-Steele Engineering, Inc. in the amount of $180,000.00, funded from the 2018 Bond Issue, for Design Contract for Burnt Knob Roadway improvements. Mr. Smotherman seconded the motion and all members of the Council present voted “Aye”. The following Council Communication Memo from the Water Resources Director was presented to the Council: (Insert Council Communication Memo dated July 12, 2018 here with regards to purchase of a Biosolids Thermal Drying Unit and Proposal for Installation Design of a Small-Scale Biosolids Thermal Dryer.) Mr. Smotherman made a motion to accept the recommendation of the Water Resources Director to purchase a biosolids thermal drying unit from Gryphon Environmental, LLC in the amount of $865,000.00; approve Smith Seckman Reid Task Order 18-41-010.0 for a fee of $133,725.00; and approve additional costs for installation and ancillary equipment in the amount of $196,000.00 for a total of $1,194,725.00, funded from Reserves and CIP, for the Water Resource Recovery Facility’s Biosolids Building. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”. The following Council Communication Memo from the Fire & Rescue Chief was presented to the Council: (Insert Council Communication Memo dated July 12, 2018 here with regards to Employee Handbook Section 5003.5-Public Safety Compensation.) Mr. LaLance made a motion to accept the recommendation of the Fire & Rescue Chief to approve Employee Handbook Section 5003.5-Public Safety Compensation. Mr. Shacklett seconded the motion and all members of the Council present voted “Aye”. The following Council Communication Memo from the Transportation Director was presented to the Council: (Insert Council Communication Memo dated July 12, 2018 here with  July 12, 2018 Page 6 regards to Cherry Lane Construction for Sazerac Distillery Access.) Mr. Smotherman made a motion to approve the acceptance of the State Industrial Access Contract with TDOT for a maximum construction amount of $4,856,200.00 and $728,400.00 for construction engineering inspection for the construction of Cherry Lane to the west of Florence Road and providing access to Sazerac Distillery project. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”. The Assistant Finance Director presented a Special Event Permit for Murfreesboro Young Professionals for an event to be held on August 4, 2018 at the Murfreesboro Medical Clinic, 1272 Garrison Drive. Beer Applications were presented for Center for the Arts located at 110 W. College Street (new location) and Ginger Thai Bistro located at 536 N. Thompson Lane, Suite A (new location). These applications are pending completion of all building and codes inspections. Mr. LaLance made a motion to approve a Special Event Beer Permit for Murfreesboro Young Professionals and approve Beer Permits for Center for the Arts and Ginger Thai Bistro upon successful completion of all building and codes inspections. Mr. Smotherman seconded the motion and all members of the Council present voted “Aye”. Vice-Mayor Scales Harris indicated there were no board or commission appointments to be made. The Assistant Finance Director indicated there were no statements to be considered for payment. Mr. Smotherman commended the Parks & Recreation Department on the July 4th fireworks event. He reminded everyone of the Uncle Dave Macon Days event at Cannonsburgh Friday and Saturday. Mr. Shacklett announced that early voting starts July 13-28, 2018. Vice-Mayor Scales Harris sent prayers out to Council Member Kirt Wade on the passing of his father last week. There being no further business, Vice-Mayor Scales Harris adjourned this meeting at 7:56 p.m. MADELYN SCALES HARRIS - VICE-MAYOR ATTEST: ERIN TUCKER - ASSISTANT FINANCE DIRECTOR July 12, 2018 Page 7