City Council

December 6, 2018 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 7:00 p.m. on Thursday, December 6, 2018, with Mayor Shane McFarland present and presiding and with the following Council Members present and in attendance, to wit: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Council Member Rick LaLance was absent and excused from this meeting. The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney David Ives, Deputy City Attorney Melissa Wright, City Recorder/ Finance Director Donald Anthony, Planning Director Chris Lilly, Information Technology Director Mark Foulks, Fire & Rescue Chief Pam Russell, Human Resources Director Georgia A. Meshotto, Administrative Assistant City Council/City Recorder Council Member Eddie Smotherman commenced the meeting with a prayer. Girl Scout Service Unit 151 led the Pledge of Allegiance. Mayor McFarland recognized Barfield Troop 1938 who consisted of Junior Girl Scouts and Brownies present to complete requirements for “Inside Government” Merit Badge and “Celebrating the Community”. Mayor McFarland also recognized Boy Scout David Arthurton with Christiana Troop 441 who was present to complete requirements for “Citizenship in the Community” Merit Badge. Mayor McFarland recognized Ms. Georgia Meshotto for her dedicated service of 36 years to the City of Murfreesboro. Mr. Greg Tucker, Rutherford County Historian, gave a presentation on the historical effects of December 7, 1943 and the infamy that changed the world and its direct impact on Rutherford County. In June 1941, 800,000 US Army personnel, including General Patton, came through Rutherford and surrounding counties engaging in war games and maneuvers in preparation for land invasions in western Europe. The Consent Agenda was presented to the Council for approval: 1. Fox Collection Agency Amendment (Judicial). 2. Raw Water Intake Cleaning & Inspection Bid (Water Resources). 3. AMI and Engineering Vehicle Purchase (Water Resources). 4. SRWTP Improvements Engineering Task Order Amendment 3 (Water Resources).  December 6, 2018 Page 2 5. Replacement of Auxiliary Raw Water Intake Pump Stations Variable Frequency Drives (Water Resources). 6. Changes in SRWTP Improvements Project (Water Resources). 7. Purchase of Telephone System (Water Resources). 8. Asphalt Purchases Report (Water Resources). 9. Fire Station No. 4, Medical Center Parkway – Change Order Package (Fire & Rescue). (Insert letters from Judicial, Water Resources and Fire & Rescue here.) Mr. Wade made a motion to approve the Consent Agenda in its entirety. Mr. Shacklett seconded the motion and all members of the Council present voted “Aye”. Mr. Wade made a motion to approve the minutes as written and presented for the regular meeting held on November 1, 2018. Mr. Shacklett seconded the motion and all members of the Council present voted “Aye”. An ordinance, entitled “ORDINANCE 18-OZ-60 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the zoning of approximately 11.1 acres along Suzanne Landon Drive and Cedar View Drive (Villas at Regal Square PRD) by amending the conditions applicable to approximately 6.1 acres in the Planned Residential Development (PRD) District, as indicated on the attached map, and by rezoning approximately 5 acres from Single-Family Residential Fifteen (RS-15) District to Planned Residential Development (PRD) District; LandQuestor, LLC, applicant [2018-430],” which passed first reading on November 29, 2018, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Shacklett, seconded by Mr. Wade. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 18-OZ-60 here.) An ordinance, entitled “ORDINANCE 18-OZ-62 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 22.5 acres in the Planned Residential Development (PRD) District located along New Salem Highway (Bell Tower Apartments PRD); Bell Tower Investment, LLC, applicant [2018-432],” which passed first reading on November 29, 2018, was read to the Council and offered for passage on  December 6, 2018 Page 3 second and final reading upon motion made by Mr. Smotherman, seconded by Mr. Martin. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 18-OZ-62 here.) An ordinance, entitled “ORDINANCE 18-OZ-63 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 0.55 acres along Brandie’s Circle from Office General (OG) District to Commercial Fringe (CF) District; Xai Family Medical Clinic, applicant [2018-429],” which passed first reading on November 29, 2018, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Wade, seconded by Mr. Shacklett. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 18-OZ-63 here.) An ordinance, entitled “ORDINANCE 18-O-65 amending Murfreesboro City Code Appendix A-Zoning, Section 9, Standards for Special Use Permits, and Chart 1 Endnotes, Uses Permitted by Zoning District, pertaining to location requirements for self-service storage facilities; City of Murfreesboro Planning Department, applicant [2018-806],” which passed first reading on November 29, 2018, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Wade, seconded by Mr. Martin. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows:  December 6, 2018 Page 4 (Insert ORDINANCE 18-O-65 here.) The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated December 6, 2018 here with regards to ORDINANCE 18-O-66.) An ordinance, entitled “ORDINANCE 18-O-66 amending the 2018-2019 Budget (2nd Amendment),” was read to the Council and offered for passage on first reading upon motion made by Mr. Smotherman, seconded by Mr. Shacklett. Upon roll call said ordinance was passed on first reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None The following letter from the Fire & Rescue Chief was presented to the Council: (Insert letter dated December 6, 2018 here with regards to Change Order Package for the Doug Young Public Safety Training Facility.) The Fire & Rescue Chief gave a summary of the change orders and answered questions from the Council. Mr. Shacklett made a motion to approve the Change Order Package for the Doug Young Public Safety Training Facility. Vice-Mayor Scales Harris seconded the motion and all members of the Council present voted “Aye”. The following letter from the Fire & Rescue Chief was presented to the Council: (Insert letter dated December 6, 2018 here with regards to RESOLUTION 18-R-33 for the Doug Young Public Safety Training Facility.) The following RESOLUTION 18-R-33 was read to the Council and offered for adoption upon motion made by Mr. Shacklett, seconded by Vice-Mayor Scales Harris. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Insert RESOLUTION 18-R-33 here expressing official intent that certain expenditures related to the construction of the Doug Young Public Safety Training Facility, including specifically, expenditures for completion of the site work package and practical components, be reimbursed from proceeds of notes, bonds, or other indebtedness to be issued or incurred by the City of Murfreesboro, Tennessee.) The following letter from the Information Technology Director was presented to the Council:  December 6, 2018 Page 5 (Insert letter dated December 6, 2018 here with regards to NASPO Value Point Cooperative Purchasing Resolution.) The following RESOLUTION 18-R-07 was read to the Council and offered for adoption upon motion made by Vice-Mayor Scales Harris, seconded by Mr. Martin. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None (Insert RESOLUTION 18-R-07 here to approve the NASPO ValuePoint Cooperative Purchasing Organization (NASPO-Value Point) as a purchasing cooperative option under the City’s Procurement Code.) The following letter from the Planning Department Planner was presented to the Council: (Insert letter dated December 6, 2018 here with regards to holding a public hearing to consider Annexation Progress Reports effective for one year for Veterans Parkway and Old Salem Road; Veterans Parkway, Blackman Road and Lyle McDonald Court; Rack Court; New Salem Highway and Armstrong Valley Road; Bradyville Pike; Manson Pike; Elam Road; 4536 Veterans Parkway; 4526 Veterans Parkway; Compton Road; Roxburghe Court; Osborne Lane; Blackman Road; and Foxfire Court.) Mayor McFarland then declared the public hearing open and invited those present who wished to speak for or against the Annexation Progress Reports for those areas effective one year, step forward to the lectern. There was no one present who wished to speak for or against the Annexation Progress Reports and, after ample time had been given, Mayor McFarland declared the public hearing closed. Mr. Smotherman made a motion to approve the Annexation Progress Reports as listed. Mr. Wade seconded the motion and all members of the Council voted “Aye”. The following letter from the Planning Department Planner was presented to the Council: (Insert letter dated December 6, 2018 here to schedule a public hearing to consider Annexation Progress Reports for areas effective one year along Asbury Road and Asbury Lane; Rucker Lane; Osborne Lane and Esquire Drive; East Overall Creek Road ROW; Lascassas Pike; Burnt Knob Road, Blackman Road & Veterans Parkway; Halls Hill Pike; Florence Road and Alexandria Drive; Emery Road ROW; Osborne Lane; Cushing Avenue; and Manson Pike and Florence Road.) Mr. Wade made a motion to schedule a public hearing for December 20, 2018 to consider Annexation Progress Reports for the above stated areas. Mr. Smotherman seconded the motion and all members of the Council voted “Aye”. The following letter from the Information Technology Director was presented to the Council:  December 6, 2018 Page 6 (Insert letter dated December 6, 2018 here with regards to Waypoint Master Services Agreement.) Vice-Mayor Scales Harris made a motion to waive the formal bidding process and use the NCPA Cooperative Purchasing Alliance Procurement Option to approve the Master Services Agreement with Waypoint Business Solutions, LLC for technical network and infrastructure services. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The following letter from the Information Technology Director was presented to the Council: (Insert letter dated December 6, 2018 here with regards to the purchase and installation of an Access Control System for City Hall.) Vice-Mayor Scales Harris made a motion to approve the low bid of ADS in the amount of $52,780.00 for the purchase and installation of an Access Control System for City Hall, funded from the CIP Budget as part of the City Hall renovation project. Mr. Martin seconded the motion and all members of the Council voted “Aye”. The following letter from the Human Resources Director was presented to the Council: (Insert letter dated December 6, 2018 here with regards to Stop Loss Invitation to Bid and Contract recommendation.) Vice-Mayor Scales Harris made a motion to approve the proposal from BlueRE of Tennessee for Stop Loss Insurance for an annual premium of $607,449.00 and authorize the City Manager to approve a contract with an effective date of January 1, 2019. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The City Recorder/Finance Director indicated there were no Beer Permit Applications to consider. Mayor McFarland indicated there were no board or commission appointments to consider. The City Recorder/Finance Director indicated there were no statements to be considered for payment. Under other business, the City Manager presented for approval a Contract for Conveyance of Real Estate to settle pending litigation with James W. Jacobs at 2001 Old Nashville Highway at a cost of $500,000, funded from sale of other land owned by the City, and allow Mr. Jacobs six months to relocate. Vice-Mayor Scales Harris made a motion to approve the Contract for Conveyance of Real Estate at 2001 Old Nashville Highway. Mr. Martin seconded the motion and all members of the Council present voted “Aye”.  December 6, 2018 Page 7 Mr. Smotherman announced that the Lighting of the Christmas tree would be Friday, December 7, 2018, at 6:00 p.m. at the Court House, and the Christmas parade would be Sunday, December 9, 2018, at 2:00 p.m. leaving MTSU, proceeding around the Square and down Walnut Street. There being no further business, Mayor McFarland adjourned this meeting at 7:37 p.m. SHANE MCFARLAND - MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER