City Council

March 7, 2019 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 7:00 p.m. on Thursday, March 7, 2019, with Vice-Mayor Madelyn Scales Harris present and presiding and with the following Council Members present and in attendance, to wit: Rick LaLance Ronnie Martin Eddie Smotherman Kirt Wade Mayor McFarland and Mr. Shacklett were both absent and excused from this session. The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney David Ives, Deputy City Attorney Melissa Wright, City Recorder/ Finance Director Darren Gore, Assistant City Manager Utility Enterprise Pam Russell, Human Resources Director Jim Kerr, Transportation Director Michelle Emerson, Assistant City Engineer Chris Lilly, Information Technology Director Mr. Martin commenced the meeting with a prayer followed by the Pledge of Allegiance. Ms. Pam Russell, Human Resources Director, recognized STARS Award recipient Mr. David Diehl, Solid Waste Department, who during the normal course of his duties, noticed a woman wandering the streets apparently in need of assistance. Mr. Diehl stayed with her until help arrived. It was later discovered that the woman suffered from dementia and had wandered a block away from her home. Vice-Mayor Scales Harris presented a plaque recognizing Mr. Diehl for his ability to represent the best of what Murfreesboro City Employees have to offer, compassion and creating a better quality of life for its citizens. The Consent Agenda was presented to the Council for approval: 1. Banner Request to hang across East Main Street: Kappa Delta 16th annual Wing Fling: April 8-13, 2019 (Street) 2. July 4th Fireworks Bid for 2019 (Parks & Recreation) 3. SRWTP Improvements Change Order No. 2 (Water Resources) 4. Purchase of Replacement Penn Valley Pump System (Water Resources) 5. Purchase of Jet/Vacuum Truck for Operations & Maintenance (Water Resources) 6. Asphalt Purchases Report (Water Resources) 7. Purchase of two (2) 2019 Ford F-250 Regular Cab 4x2 Trucks; Purchase of 2019 Ford F-250 Crew Cab 4x4 Truck (Facilities) (Insert letters from Street (1), Parks & Recreation (1), Water Resources (4) and Facilities (1) here.)  March 7, 2019 Page 2 Mr. Wade made a motion to approve the Consent Agenda. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. The following letter from the Human Resources Director was presented to the Council: (Insert letter dated March 7, 2019 here regarding Employee Handbook Section 1013 – Travel Expense Policy Update.) Ms. Pam Russell, Human Resources Director, presented the proposed update to the City’s Travel Expense Policy to reflect current travel practices. Mr. Tindall announced that regarding the use of personal vehicle clause there would be a change made to cross reference that clause with an already existing policy and addressed the insurance requirements that the City required employees to have if they were using their personal vehicle for City business. He stated that in the clause regarding overnight meal reimbursements a correction needed to be made to the proposed update stating that the City does reimburse for overnight meals if the stay is out of county. Mr. LaLance made a motion to approve the update with the suggested changes. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The following letter from the Transportation Director was presented to the Council: (Insert letter dated March 7, 2019 here with regards to Amendment No. 1 with Neel Schaffer Inc. for services for Mercury Blvd. Sidewalk Project Phase 1.) Mr. Jim Kerr, Transportation Director, presented an amendment to the consulting contract with Neel Schaffer Inc. for services necessary to continue the Mercury Boulevard Sidewalk Project Phase 1 from Broad Street to Middle Tennessee Boulevard. The amendment request is to provide the required services such as legal descriptions, legal exhibits, and staking in support of the acquisition service. The amendment will change the contract ceiling from $149,342 to $171,820. Mr. Martin made a motion to approve Amendment No. 1 with Neel Schaffer Inc. for Mercury Boulevard Sidewalk Project Phase 1. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”. The following letter from the Transportation Director was presented to the Council: (Insert letter dated March 7, 2019 here with regards to funding Right of Way and Easement Purchases for Mercury Blvd. Sidewalk Project Phase 1.) Mr. Jim Kerr, Transportation Director, presented a request to approve funding for the right of way and easement purchases necessary to construct the Mercury Boulevard Sidewalk Project Phase 1 from Broad Street to Middle Tennessee Boulevard, and a request to authorize condemnation in the event the appraised values are not timely accepted. The  March 7, 2019 Page 3 approximate costs for the right of way purchases total $164,000 to be funded from the current CIP. Mr. LaLance made a motion to approve the right of way and easement purchases. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. Mr. Tindall announced that today was Mr. Kerr’s birthday and the Council all wished him a happy birthday. The following letter from the Assistant City Engineer was presented to the Council: (Insert letter dated March 7, 2019 here with regards to Intergovernmental agreement between Rutherford County and the City of Murfreesboro regarding utility installation along Asbury Road.) Ms. Michele Emerson, Assistant City Engineer, presented a request to approve the Intergovernmental Agreement with Rutherford County to acquire easements from Rutherford County for the construction of utilities for the Kingsbury Subdivision and for the City to assume full responsibility for the maintenance of the utilities. The storm water fee generated by the construction of the 157-lot subdivision is anticipated to be $6,123. Mr. LaLance made a motion to approve an Interlocal Agreement with Rutherford County regarding utility installation along Asbury Road. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The following letter from the Water Resources Department was presented to the Council: (Insert letter dated March 7, 2019 here with regards to S&ME Task Order – Closed Circuit TV of Sewer Mains & Laterals.) Mr. Darren Gore, Assistant City Manager of Utility Enterprise, presented a Task Order from S&ME for the Closed-Circuit Televising (CCTV) of the sewer mains and sewer services along Broad Street. Mr. Gore stated that the information from this CCTV will point staff to defects in the pipes which will assist in the upcoming sewer rehabilitation project. The cost for the Sewer Mainline and Lateral Launch CCTV is not to exceed $20,500. Mr. LaLance made a motion to approve the S&ME Task Order. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. The following letter from the Water Resources Department was presented to the Council: (Insert letter dated March 7, 2019 here with regards to Department Participation in the Veterans Plaza Offsite Sewer Project.) Mr. Darren Gore, Assistant City Manager (Utility Enterprise), presented a request for the City to participate financially in the sanitary sewer extension project requiring extra depth and size to serve future Murfreesboro City residents. The proposed funding would  March 7, 2019 Page 4 come from the Water Resources Department’s working capital reserves in the amount of $15,550. Mr. LaLance made a motion to approve participation in the Veterans Plaza offsite sewer project in the amount of $15,550. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The following letter from the Information Technology Department and Facilities Department was presented to the Council: (Insert letter dated March 7, 2019 here with regards to Amendment No. 1 to City Hall Access Control System Purchase.) Mr. Chris Lilly, Information Technology Director, presented to Council a request to amend the City Hall Access Control System Purchase to include additional necessary hardware and services for a total cost of $15,851. He stated that the amount budgeted for the City Hall renovation is sufficient to cover the original estimated costs plus the amendment. Mr. Wade made a motion to approve Amendment No. 1 to add additional scope of services to the Purchase and Installation of an Access Control System for City Hall in the amount of $15,851. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”. The following letter from the Finance Department was presented to the Council: (Insert letter dated March 7, 2019 here with regards to Electric Department Tax-In-Lieu Payment.) The following RESOLUTION 19-R-03 was read to the Council and offered for adoption upon motion made by Mr. Wade, seconded by Mr. LaLance. Upon roll call said resolution was adopted by the following vote: Aye: Rick LaLance Ronnie Martin Eddie Smotherman Kirt Wade Madelyn Scales Harris Nay: None (Insert RESOLUTION 19-R-03 here establishing payments in lieu of taxes for the Murfreesboro Electric Department for the fiscal year ending June 30, 2019.) Upon recommendation of Mayor McFarland, Mr. Wade made a motion to reappoint Ms. Patience Long (term ending January 14, 2022), Mr. Greg Lyles (term ending January 14, 2022), Ms. Barbara Hodges (term ending January 31, 2022), Mr. Leroy Hodges (term ending January 31, 2022), and Mr. Lee Rennick (term ending January 31, 2022) to the Murfreesboro Art Committee. Mr. Martin seconded the motion and all members of the Council present voted “Aye”.  March 7, 2019 Page 5 Additionally, upon recommendation of Mayor McFarland, Mr. Martin made a motion to appoint Ms. Misty Lavender Foy to fill the vacancy left by Ms. Frances Mosby (term ending June 30, 2021) on the Board of Zoning Appeals; to appoint Ms. Lynn Lien to fill the vacancy left by Mr. Phillip Seagraves (term ending October 1, 2021) on the Gateway Commission; and to appoint Mr. Chase Salas to fill the vacancy left by Mr. Bob Lamb (term ending June 30, 2021) on the Planning Commission. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The City Recorder/Finance Director did not have any statements to be approved for payment. Under other business the following letter from the Water Resources Department was presented to the Council: (Insert letter dated March 7, 2019 here with regards to Water Resources Department FY19 Personnel Adjustments.) Mr. Darren Gore, Assistant City Manager of Utility Enterprise, presented a request to reclassify positions at the Water Resources Department due to some recent retirements in the department. Mr. Gore requested the Council approve changing one full-time Plant Shift Supervisor position to two part-time Plant Operator positions and one Accounting Specialist I position to a Customer Service Clerk position. Mr. LaLance made a motion to approve the Personnel Adjustment. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. The following letter from the Water Resources Department was presented to the Council: (Insert letter dated March 7, 2019 here with regards to emergency sewer repair to the Southwest Sewer Interceptor.) Mr. Darren Gore, Assistant City Manager of Utility Enterprise, presented a request to fund emergency repairs to a section of the City’s Waste Water System in order to eliminate a surcharge situation. Mr. Gore advised that three bids had been solicited with the lowest bid being selected and that emergency remedial expenditures totaled $60,350. Mr. Wade made a motion to approve the emergency remedial expenditures in the amount of $60,350 and repairs in the amount not to exceed $250,000 to the Southwest Sewer Interceptor. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”.  March 7, 2019 Page 6 There being no further business, Vice-Mayor Scales Harris adjourned this meeting at 7:24 p.m. MADELYN SCALES HARRIS – VICE-MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER