City Council

September 19, 2019 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 7:00 p.m. on Thursday, September 19, 2019, with Mayor Shane McFarland present and presiding and with the following Council Members present and in attendance, to wit: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade The following representatives of the City were also present: Craig Tindall, City Manager Melissa Wright, City Recorder/ Finance Director David Ives, Deputy City Attorney Darren Gore, Assistant City Manager/ Utility Enterprise Gary Whitaker, Assistant City Manager/ Development and Coordination Sam Huddleston, Executive Director Development Services Angela Jackson, Executive Director Community Services Donald Anthony, Planning Director Pam Russell, Human Resources Director Jim Kerr, Transportation Director Roger Toombs, Deputy Chief of Fire and Rescue Matthew Blomeley, Assistant Planning Director Joshua Miller, Administrative Assistant Mr. Shacklett commenced the meeting by introducing Judge Don Ash who invited everyone to attend the Power of Pink Wine around the Square event. He then introduced Ms. Gloria Bonner, this year’s Power of Pink honoree. Ms. Bonner led those present with a prayer and the Pledge of Allegiance. Mayor McFarland introduced Mr. John Verge, a lifelong resident of Rutherford County who has dedicated over thirty years volunteering with the Salvation Army and the Boys and Girls Club. The Mayor proclaimed that this was a day to honor Mr. Verge and presented him with a Key to the City. Ms. Pam Russell, Human Resources Director, recognized STARS Award recipient Mr. Mike Philpott, Athletics Program Coordinator, who took immediate action when a McFadden Community Center patron needed emergency assistance. Mr. Philpott saved the patron’s life by using an AED (Automated External Defibrillator) Device. Mayor McFarland presented a plaque recognizing Mr. Philpott for his ability to represent the best of what Murfreesboro City Employees have to offer, exhibiting core values and creating a better quality of life for citizens. The Consent Agenda was presented to the Council for approval: 1. Agreement for Legislative Consulting Services (Administration)  September 19, 2019 Page 2 2. Murfreesboro Municipal Airport Terminal Change Order No. 2r (Administration) 3. Murfreesboro Municipal Airport Terminal Change Order No. 3 (Administration) 4. MTSU Terminal Transient Use Agreement (Airport) 5. Amendment to the Contract with Kline Swinney (Building Codes) 6. Affordable Housing Program - 601 E Castle St. (Community Development) 7. Change Order No. 1 City Hall ADS Access Control (Information Technology) 8. FY 2020 City Manager Approved Budget Amendments (Finance) 9. CIP Transfer Funds Senior Center Flooring (Finance) 10. Purchase of Turnout Gear (Fire Rescue) 11. Purchase of New Credit Card Processor (Golf) 12. Amendment 1 to PSA for Soccer Park Renovations (Parks & Recreation) 13. On Call Plans Review Services Contract (Planning) 14. Purchase of Volvo 300 Excavator (Solid Waste) 15. Banner Request to hang across East Main Street: Central Magnet School Super Trivia Bowl January 24 – February 3, 2020 (Street) 16. Water/Wastewater Mech/Elect Services Contract TO No. 19-06 (Water Resources) 17. Itron Collector & Tower System – Sole Source Purchase (Water Resources) 18. Asphalt Purchases Report (Water Resources) 19. ELI Engineering Proposal for Joe B Jackson Parkway (Water Resources) 20. Specific Energy Pump Asset Management & Optimization Software (Water Resources) 21. Purchase of Skid Steer (Water Resources) (Insert letters from Administration (3), Airport, Building Codes, Community Development, Information Technology, Finance (2), Fire Rescue, Golf, Parks & Recreation, Planning, Solid Waste, Street, and Water Resources (6) here.) Mr. LaLance made a motion to approve the Consent Agenda. Mr. Shacklett seconded the motion and all members of the Council voted “Aye”. The following letter from the Executive Director of Community Services was presented to the Council: (Insert letter dated September 19, 2019 here with regards to Parks & Recreation Commission’s oversight of St. Clair Street Senior Center.) An ordinance, entitled “ORDINANCE 19-O-18 amending the Murfreesboro City Code, and Chapter 21.5, Parks and Recreation, Article II, Parks and Recreation Commission and Chapter 2, Administration, Article XV, St. Clair Street Senior Center Commission, regarding oversight of the St. Clair Street Senior Center and its programs,” which passed first reading on July 25, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Shacklett, seconded by Mr. LaLance. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett  September 19, 2019 Page 3 Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-O-18 here.) It was announced that Agenda Item No. 23, first reading of Ordinance 19-OZ-26 rezoning 2.5 acres along West Northfield Boulevard, was being deferred. The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding Plan of Services and zoning for property located along Cherry Lane.) Mr. Matthew Blomeley, Assistant Planning Director, presented the amended Plan of Services to include fire protection services for approximately 10.7 acres located along Cherry Lane. The following RESOLUTION 18-R-PS-07.01 was read to the Council and offered for adoption upon motion made by Mr. Shacklett, seconded by Mr. Smotherman. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None (Insert RESOLUTION 18-R-PS-07.01 here.) An ordinance, entitled “ORDINANCE 18-OZ-07 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 10.7 acres along Cherry Lane as Single-Family Attached Type 2 (RS-A Type 2) District simultaneous with annexation; Catalyst Design Group, applicant. [2017-443],” which passed first reading on March 8, 2018, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Martin, seconded by Mr. Wade. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland  September 19, 2019 Page 4 Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 18-OZ-07 here.) The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding amending the Spring Creek PRD zoning along Asbury Lane.) An ordinance, entitled “ORDINANCE 19-OZ-24 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 74.5 acres in the Spring Creek Planned Residential Development (PRD) District located along Asbury Lane; Beazer Homes, LLC, applicant [2019- 416],” which passed first reading on August 22, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Wade, seconded by Mr. Shacklett. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shane McFarland Nay: Eddie Smotherman Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-OZ-24 here.) The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding rezoning approximately 2.2 acres located along Manson Pike.) An ordinance, entitled “ORDINANCE 19-OZ-25 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 2.18 acres along Manson Pike from Residential Multi-Family Sixteen (RM-16) District and Gateway Design Overlay One (GDO-1) District to Commercial Fringe (CF) District and Gateway Design Overlay One (GDO-1) District; Egbert Rebeiro, applicant [2019-417],” which passed first reading on August 22, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Martin, seconded by Vice-Mayor Scales Harris. Upon roll call said ordinance was passed on second and final reading by the following vote:  September 19, 2019 Page 5 Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Abstain: Rick LaLance Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-OZ-25 here.) The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding zoning for property located along Florence Road.) An ordinance, entitled “ORDINANCE 19-OZ-27 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 11.01 acres along Florence Road as Planned Type Development (PRD) District (Shelton Crossing PRD) simultaneous with annexation; Alcorn Properties, LLC, applicant [2019-420],” which passed first reading on August 22, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Wade, seconded by Mr. Shacklett. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: Rick LaLance Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-OZ-27 here.) The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding rezoning approximately 1.2 acres located along Bridge Avenue.) An ordinance, entitled “ORDINANCE 19-OZ-28 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 1.2 acres along Bridge Avenue and Power Avenue from Residential Multi-Family Twelve (RM-12) District to Planned Residential Development (PRD) District (Bridge Avenue Village PRD); Mustafa Shaban, applicant [2019-  September 19, 2019 Page 6 404],” which passed first reading on August 22, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Shacklett, seconded by Mr. Martin. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-OZ-28 here.) The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding rezoning approximately 0.4 acres located along North Maple Street and West Lokey Avenue.) An ordinance, entitled “ORDINANCE 19-OZ-29 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 0.4 acres along North Maple Street and West Lokey Avenue from Residential Duplex (RD) District to Planned Residential Development (PRD) District (Maple Key Townhomes PRD); Buford Powell, applicant [2019-418],” which passed first reading on August 22, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. LaLance, seconded by Mr. Wade. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-OZ-29 here.) The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding rezoning approximately 13.9 acres located along North Tennessee Boulevard.)  September 19, 2019 Page 7 An ordinance, entitled “ORDINANCE 19-OZ-30 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 13.9 acres along North Tennessee Boulevard from Commercial Fringe (CF) District to Planned Residential Development (PRD) District (Brookwood Point PRD); Ole South Properties, Inc., applicant [2019-419],” which passed first reading on August 22, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Martin, seconded by Vice-Mayor Scales Harris. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: Rick LaLance Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-OZ-30 here.) The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding amending the Marymont Springs PUD at 1126 Rucker Lane.) An ordinance, entitled “ORDINANCE 19-OZ-31 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 2.88 acres in the Marymont Springs Planned Unit Development (PUD) District located at 1126 Rucker Lane; Jeff and Sherris Brown, applicant [2019-409],” which passed first reading on August 22, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. LaLance, seconded by Mr. Wade. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-OZ-31 here.)  September 19, 2019 Page 8 The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here with regards to Mandatory Referral for abandonment of a drainage and utility easement east of Agripark Drive.) Mr. Matthew Blomeley, Assistant Planning Director, presented the request of the Planning Department to abandon a drainage and utility easement located east of Agripark Drive and west of John R. Rice Boulevard. Mr. LaLance made a motion to approve the request to abandon the easement east of Agripark Drive and west of John R Rice Boulevard. Mr. Martin seconded the motion and all members of the Council voted “Aye”. The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here with regards to Mandatory Referral for abandonment of East Sevier Street right-of-way east of South Academy Street.) Mr. Matthew Blomeley, Assistant Planning Director, presented the request of the Planning Department to abandon East Sevier Street right-of-way east of South Academy Street. Council engaged in discussion with staff regarding who would receive the abandoned property. At this time that is unclear and the property owner is out of the country. Mr. LaLance made a motion to defer the vote to abandon the East Sevier Street right-of-way. Mr. Shacklett seconded the motion and all members of the Council voted “Aye”, except Mr. Martin who voted “Nay”. The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here with regards to Mandatory Referral for abandonment of a sanitary sewer easement east of Florence Road.) Mr. Matthew Blomeley, Assistant Planning Director, presented the request of the Planning Department to abandon a sanitary sewer easement located east of Florence Road. Mr. LaLance made a motion to approve the request to abandon the sanitary sewer easement east of Florence Road. Mr. Martin seconded the motion and all members of the Council voted “Aye”. The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here with regards to mandatory referral for abandonment of East Lokey Avenue, North Academy Street, Jetton Drive, Christy Court, and Palm Court rights-of-way.)  September 19, 2019 Page 9 Mr. Matthew Blomeley, Assistant Planning Director, presented the request of the Planning Department to abandon East Lokey Avenue, North Academy Street, Jetton Drive, Christy Court, and Palm Court rights-of-way. Mr. Wade made a motion to approve the request to abandon the rights-of-way for the above-mentioned locations. Mr. Martin seconded the motion and all members of the Council voted “Aye”, except Mr. LaLance who voted “Abstain”. The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here with regards to scheduling public hearings on October 24, 2019 for zoning application for approximately 24.15 acres along Shelbyville Pk.; zoning application for approximately 26.2 acres along Cherry Lane; and annexation and zoning petition for approximately 11.3 and 10.2 acres along Asbury Lane.) The following RESOLUTION 19-R-PH-36 was read to the Council and offered for adoption upon motion made by Vice-Mayor Scales Harris, seconded by Mr. Martin. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shane McFarland Nay: None Absent: Eddie Smotherman (Insert RESOLUTION 19-R-PH-36 here fixing the time for holding a public hearing on October 24, 2019 regarding a proposed amendment to approximately 24.15 acres in the Planned Unit Development (PUD) District (The Marketplace at Savannah Ridge PUD) located along Shelbyville Pike; Baker Storey McDonald, applicant [2019-422].) The following RESOLUTION 19-R-PH-37 was read to the Council and offered for adoption upon motion made by Vice-Mayor Scales Harris, seconded by Mr. Martin. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shane McFarland Nay: None Absent: Eddie Smotherman (Insert RESOLUTION 19-R-PH-37 here fixing the time for holding a public hearing on October 24, 2019 regarding a proposed amendment to rezone approximately 26.2 acres along  September 19, 2019 Page 10 Cherry Lane from Single-Family Residential Fifteen (RS-15) District to Park (P) District; City of Murfreesboro, applicant [2019-430].) The following RESOLUTION 19-R-PH-38 was read to the Council and offered for adoption upon motion made by Vice-Mayor Scales Harris, seconded by Mr. Martin. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shane McFarland Nay: None Absent: Eddie Smotherman (Insert RESOLUTION 19-R-PH-38 here fixing the time for holding public hearings on October 24, 2019 to consider (1) adoption of a Plan of Services for and annexation of 11.3 acres and (2) zoning of approximately 10.2 acres along Asbury Lane and Asbury Road to Planned Residential Development (PRD) District (Pretoria Falls PRD); Pretoria Rentals Trust and Landmark Homes of TN, applicants [2019-509 and 2019-427].) The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding rezoning approximately 14.55 acres located west of New Salem Highway and Warrior Drive.) Mayor McFarland announced that the next item on the agenda is to conduct a public hearing, pursuant to RESOLUTION 19-R-PH-34 adopted by the City Council on August 22, 2019, to consider a proposed amendment to rezone approximately 14.55 acres located west of New Salem Highway and Warrior Drive from Light Industrial (L-I) District to General Industrial (G-I) District; Charles B. Mitchell, Jr., applicant [2019-425]. Notice of said public hearing was published in the September 3, 2019 issue of the local newspaper as follows: (Insert notice here.) Mr. Donald Anthony, Planning Director, presented the unanimous recommendation of the Planning Commission to approve the rezoning of approximately 14.55 acres located west of New Salem Highway and Warrior Drive. Mayor McFarland then declared the public hearing open and invited those present who wished to speak for or against the proposed rezoning along New Salem Highway and Warrior Drive, step forward to the podium.  September 19, 2019 Page 11 There was no one present who wished to speak for or against the proposed rezoning and, after ample time had been given, Mayor McFarland declared the public hearing closed. An ordinance, entitled “ORDINANCE 19-OZ-34 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 14.55 acres located west of New Salem Highway and Warrior Drive from Light Industrial (L-I) District to General Industrial (G-I) District; Charles B. Mitchell, Jr., applicant [2019-425],” was read to the Council and offered for passage on first reading upon motion made by Mr. Smotherman, seconded by Mr. LaLance. Upon roll call said ordinance was passed on first reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated September 19, 2019 here regarding rezoning approximately 20 acres located along North Academy Street, East Lokey Avenue, East Hembree Street, Christy Court, Palm Court, and Jetton Drive.) Mayor McFarland announced that the next item on the agenda is to conduct a public hearing, pursuant to RESOLUTION 19-R-PH-33 adopted by the City Council on August 22, 2019, to consider a proposed amendment to rezone approximately 20 acres along North Academy Street, East Lokey Avenue, East Hembree Street, Christy Court, Palm Court, and Jetton Drive from Duplex Residential (R-D) District to Planned Residential Development (PRD) District (Oakland Court PRD); Murfreesboro Housing Authority, applicant [2019-423]. Notice of said public hearing was published in the September 3, 2019 issue of the local newspaper as follows: (Insert notice here.) Mr. Donald Anthony, Planning Director, presented the unanimous recommendation of the Planning Commission to approve the rezoning of approximately 20 acres located along North Academy Street, East Lokey Avenue, East Hembree Street, Christy Court, Palm Court, and Jetton Drive and introduced Ms. Margaret Butler, McCarty Holsaple McCarty Architects, Inc., who presented the proposed plans for the rezoning.  September 19, 2019 Page 12 Mayor McFarland then declared the public hearing open and invited those present who wished to speak for or against the proposed rezoning on the above locations, step forward to the podium. There was no one present who wished to speak for or against the proposed rezoning and, after ample time had been given, Mayor McFarland declared the public hearing closed. An ordinance, entitled “ORDINANCE 19-OZ-33 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 20 acres along North Academy Street, East Lokey Avenue, East Hembree Street, Christy Court, Palm Court, and Jetton Drive from Duplex Residential (R-D) District to Planned Residential Development (PRD) District (Oakland Court PRD); Murfreesboro Housing Authority, applicant [2019-423],” was read to the Council and offered for passage on first reading upon motion made by Mr. Wade, seconded by Mr. Shacklett. Upon roll call said ordinance was passed on first reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Kirt Wade Shane McFarland Nay: None Abstain: Rick LaLance Eddie Smotherman The following letter from the Transportation Director was presented to the Council: (Insert letter dated September 19, 2019 here with regards to TDOT Roadway Improvement Project for Thompson Lane and New Salem Highway.) The following RESOLUTION 19-R-21 was read to the Council and offered for adoption upon motion made by Mr. Wade, seconded by Mr. Shacklett. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None (Insert RESOLUTION 19-R-21 here accepting the State of Tennessee Department of Transportation’s proposal to construct two road improvement projects within the City of Murfreesboro, Tennessee: (1) Federal Project No. STP-99(39)/State Project No. 75013-2243-14; and (2) Federal Project No. STP-M-268(4)/State Project No. 75078-2206-54.)  September 19, 2019 Page 13 The following letter from the Transportation Director was presented to the Council: (Insert letter dated September 19, 2019 here with regards to Signal Maintenance Contract with TDOT for I-24 Smart Corridor Project.) Mr. Jim Kerr, Transportation Director, presented the request of the Transportation Department to approve the agreement with TDOT for signal maintenance for Phase 2 of the I-24 Smart Corridor Project. Mr. Shacklett made a motion to approve the agreement with TDOT. Mr. LaLance seconded the motion and all members of the Council voted “Aye”. The following letter from the Assistant City Manager of Utility Enterprises was presented to the Council: (Insert letter dated September 19, 2019 here with regards to Westwind Reserve Subdivision sewer participation request.) Mr. Darren Gore, Assistant City Manager of Utility Enterprises, presented the request to participate in funding a sanitary sewer extension through a development by upsizing and increasing its sewer depth in the amount of $108,631, funded from the Department’s working capital reserves. Mr. LaLance made a motion to fund the sanitary sewer extension for Westwind Reserve Subdivision. Vice-Mayor Scales Harris seconded the motion and all members of the Council voted “Aye”. The following letter from the Assistant City Manager of Utility Enterprises was presented to the Council: (Insert letter dated September 19, 2019 here with regards to Jordan Farm Soccer Field use reimbursement.) Mr. Darren Gore, Assistant City Manager of Utility Enterprises, presented the request to reimburse the Water Resources Enterprise Fund from the General Fund for costs of property to utilize the Jordan Farm for soccer fields in the amount of $917,000. Mr. LaLance made a motion to approve the reimbursement to the Water Resources Enterprise Fund. Vice-Mayor Scales Harris seconded the motion and all members of the Council voted “Aye”. The following letter from the Assistant City Manager of Utility Enterprises was presented to the Council: (Insert letter dated September 19, 2019 here with regards to extension of contract for chemical purchases.) Mr. Darren Gore, Assistant City Manager of Utility Enterprises, presented the request to extend the agreement with Solenis to provide chemicals to the MWRD for $285,000. Mr. Smotherman made a motion to extend the agreement with Solenis. Mr. LaLance seconded the motion and all members of the Council voted “Aye”.  September 19, 2019 Page 14 The following letter from the Assistant City Manager of Utility Enterprises was presented to the Council: (Insert letter dated September 19, 2019 here with regards to S&ME Engineering Task Order #20190819 – Hobas Pipe Inspection.) Mr. Darren Gore, Assistant City Manager of Utility Enterprises, presented the request to approve Engineering Task Order No. 20190819 with S&ME for a Hobas Pipe Inspection in an amount not to exceed $50,500. Mr. LaLance made a motion to approve the Engineering Task Order No. 20190819. Mr. Smotherman seconded the motion and all members of the Council voted “Aye”. The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated September 19, 2019 here with regards to Beer Permit Applications for RaceTrac #2527 at 1596 New Salem Hwy.; RaceTrac #2554 at 2121 Medical Center Pkwy.; Panther Creek Brews at 714 W. Main St., Ste. F; El Monte Fresh Mexican Food at 2089 Lascassas Pike; and Special Event Permits for Read to Succeed, Inc. on 11/7/19.) Mr. LaLance made a motion to approve Beer Permits for RaceTrac #2527, 1596 New Salem Highway (New Location); RaceTrac #2554, 2121 Medical Center Parkway (New Location); Panther Creek Brews, 714 West Main Street, Suite F (Ownership Change); El Monte Fresh Mexican Food, 2089 Lascassas Pike (Name Change), subject to all building and codes inspections being met, and a Special Event Permit for Read to Succeed, Inc. on 11/7/19 at The Grove, 3250 Wilkinson Place. Mr. Martin seconded the motion but asked the City Recorder/Finance Director to investigate one of the applicant’s unpaid parking tickets and withhold issuance of that permit until they are taken care of. All members of the Council voted “Aye”. The City Recorder/Finance Director announced that there were not any statements nor board or commission appointments to be considered. Under other business the following letter from the Assistant City Manager of Utility Enterprises was presented to the Council: (Insert letter dated September 19, 2019 here with regards to recommendation to award Hobas Pipe Inspection.) Mr. Darren Gore, Assistant City Manager of Utility Enterprises, presented the recommendation to award the bid for the CCTV and Lidar Inspection of 24,000 linear feet of Hobas Pipe/Sewer Interceptors over 15 linear feet in depth to Vortex Services, LLC for $185,401.66. Mr. LaLance made a motion to award the bid to Vortex Services, LLC. Mr. Smotherman seconded the motion and all members of the Council voted “Aye”.  September 19, 2019 Page 15 The following letter from the Chief of Fire & Rescue was presented to the Council: (Insert letter dated September 19, 2019 here with regards to contract extension with the York Veterans Administration.) Mr. Roger Toombs, Deputy Chief of Fire & Rescue, presented the request to approve the extension of the Fire Services Contract with the York Veterans Administration for one year expiring on September 30, 2020. The VA fee for the extension is $1,089,996 annually. Mr. Wade made a motion to extend the VA Contract for one year. Mr. LaLance seconded the motion and all members of the Council voted “Aye”. It was called to the public’s attention the City is under a Burn Ban. There being no further business, Mayor McFarland adjourned this meeting at 8:35 p.m. SHANE MCFARLAND - MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER