City Council

November 7, 2019 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 7:00 p.m. on Thursday, November 7, 2019, with Mayor Shane McFarland present and presiding and with the following Council Members present and in attendance, to wit: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney David Ives, Deputy City Attorney Melissa Wright, City Recorder/ Finance Director Darren Gore, Assistant City Manager/ Utility Enterprise Gary Whitaker, Assistant City Manager/ Development and Coordination Sam Huddleston, Executive Director Development Services Pam Russell, Human Resources Director Matthew Blomeley, Acting Planning Director Russell Brashear, Assistant Transportation Director Joshua Miller, Administrative Assistant Mayor McFarland commenced the meeting with a prayer followed by the Pledge of Allegiance. The Consent Agenda was presented to the Council for approval: 1. FY 2020 City Manager Approved Budget Amendments (Finance) 2. Habitat for Humanity Sub-Recipient Agreement (Community Development) 3. Network and Computer Security Service (Information Technology) 4. Purchase of a 27 Yard Automatic Side Loader (Solid Waste) 5. Purchase of 2020 Ford F-350 Crew Cab 4x2 (Transportation) 6. Asphalt Purchases Report (Water Resources) 7. Commercial Painting Inc. Contract Change Order No. 1 (Water Resources) 8. FY 2019 Cost of Service and Rate Study (Water Resources) 9. Pall Membrane SCADA PC Software Upgrades (Water Resources) 10. Installation of Six WRRF Variable Frequency Drives (Water Resources) (Insert letters from Finance, Community Development, Information Technology, Solid Waste, Transportation & Water Resources (5) here.) Mayor McFarland announced that Item No. 2 on the Consent Agenda was pulled and combined with Item No. 16 on the Agenda. Mr. LaLance made a motion to approve the amended Consent Agenda. Mr. Smotherman seconded the motion and all members of the Council voted “Aye”. The following letter from the Acting Planning Director was presented to the Council:  November 7, 2019 Page 2 (Insert letter dated November 7, 2019 here regarding amending the Marketplace at Savannah Ridge PUD along Shelbyville Pike.) An ordinance, entitled “ORDINANCE 19-OZ-36 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 24.15 acres in the Planned Unit Development (PUD) District (The Marketplace at Savannah Ridge PUD), located along Shelbyville Pike, as indicated on the attached map; Baker Storey McDonald, applicant [2019- 422],” which passed first reading on October 24, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Wade, seconded by Mr. Martin. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-OZ-36 here.) The following letter from the Acting Planning Director was presented to the Council: (Insert letter dated November 7, 2019 here regarding rezoning approximately 26.2 acres located along Cherry Lane.) An ordinance, entitled “ORDINANCE 19-OZ-37 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 26.2 acres along Cherry Lane from Single- Family Residential Fifteen (RS-15) District to Park (P) District; City of Murfreesboro, applicant [2019-430],” which passed first reading on October 24, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Martin, seconded by Mr. Shacklett. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None Said ordinance so passed on second and final reading is as follows:  November 7, 2019 Page 3 (Insert ORDINANCE 19-OZ-37 here.) The following letter from the Acting Planning Director was presented to the Council: (Insert letter dated November 7, 2019 here with regards to Plan of Services, annexation, and zoning for property located along Asbury Lane and Asbury Road.) An ordinance, entitled “ORDINANCE 19-OZ-38 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 10.2 acres along Asbury Lane and Asbury Road as Planned Residential Development (PRD) District (Pretoria Falls PRD), simultaneous with annexation; Landmark Homes of TN, applicant [2018-427],” which passed first reading on October 24, 2019, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Martin, seconded by Mr. Wade. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Kirt Wade Shane McFarland Nay: Rick LaLance Eddie Smotherman Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 19-OZ-38 here.) Mayor McFarland commented that, due to the traffic concerns in the area, he would like staff to reopen discussions with the property owner to potentially use their property to improve roadways in the area. The following letter from the Assistant City Manager of Utility Enterprises was presented to the Council: (Insert letter dated November 7, 2019 here with regards to MWRB Member Compensation Increase.) An ordinance, entitled “ORDINANCE 19-O-35 amending the Murfreesboro City Code, Chapter 2, Administration, Section 2-77, regarding Water Resources Board compensation,” increasing the compensation amount from $100.00 to $300.00, was read to the Council and offered for passage on first reading upon motion made by Mr. Smotherman, seconded by Mr. Martin. Upon roll call said ordinance was passed on first reading by the following vote: Aye: Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Shane McFarland Abstain: Madelyn Scales Harris Kirt Wade  November 7, 2019 Page 4 Nay: None The following letter from the Acting Planning Director was presented to the Council: (Insert letter dated November 7, 2019 here with regards to rescheduling a public hearing for a zoning application to rezone approximately 122.19 acres along Cason Trail, Eastview Drive and Racquet Club Drive to PUD from December 5, 2019 to January 9, 2020.) The following RESOLUTION 19-R-PH-43 was read to the Council and offered for adoption upon motion made by Vice-Mayor Scales Harris, seconded by Mr. Shacklett. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Eddie Smotherman Kirt Wade Shane McFarland Nay: None (Insert RESOLUTION 19-R-PH-43 fixing the time for holding a Public Hearing on January 9, 2020 to consider a proposed amendment to rezone approximately 122.19 acres along Cason Trail, Eastview Drive, and Racquet Club Drive from Single-Family Residential Ten (RS-10) District and Single-Family Residential Fifteen (RS-15) District to Planned Unit Development (PUD) District (Hidden River Estates PUD); Blue Sky Construction, applicant [2019-426].) The following letter from the Acting Community Development Director was presented to the Council: (Insert letter dated November 7, 2019 here with regards to Affordable Housing Program at 511 East Sevier Street.) Mr. Sam Huddleston, Acting Community Development Director, presented the request of the Community Development Department to approve the expenditure of $10,000 for down payment assistance using Community Development Block Grant (CDBG) funds for a new home constructed at 511 East Sevier Street. Mr. Wade made a motion to approve the expenditure of CDBG funds in the amount of $10,000. Mr. Shacklett seconded the motion and all members of the Council voted “Aye”. The following letter from the Acting Community Development Director was presented to the Council: (Insert letter dated November 7, 2019 here with regards to Habitat for Humanity Sub-Recipient Agreement.) Mr. Sam Huddleston, Acting Community Development Director, presented the request of the Community Development Department to approve the Sub-Recipient Agreement with Habitat for Humanity in the amount of $200,000, funded from CDBG, for  November 7, 2019 Page 5 funding of off-site sewer improvements to serve a proposed low-income and moderate- income housing development on Twin Oaks Drive. Mr. Smotherman made a motion to approve the Sub-Recipient Agreement for Habitat for Humanity in the amount of $200,000. Vice-Mayor Scales Harris seconded the motion and all members of the Council voted “Aye”. The following letter from the Human Resources Director was presented to the Council: (Insert letter dated November 7, 2019 here with regards to Employee Handbook Policy 1014 – Reimbursement for Use of Personal Automobile on City Business.) Ms. Pam Russell, Human Resources Director, presented the request of the Human Resources Department to revise Section 1014 of the Employee Handbook to remove the additional personal insurance requirements that employees, who drive City vehicles, are required to have per Section 1014 as they are unnecessary and burdensome. Mr. Shacklett believed the revision should be amended to include the Administrative Staff through Assistant Department Directors. Mr. LaLance made a motion to revise Section 1014 of the Employee Handbook and amend to include Administrative Staff through Assistant Department Directors. Mr. Martin seconded the motion and all members of the Council voted “Aye”. The following letter from the Human Resources Director was presented to the Council: (Insert letter dated November 7, 2019 here with regards to Employee Handbook Policy 1026 – Use of City-Owned Vehicles.) Ms. Pam Russell, Human Resources Director, presented the request of the Human Resources Department to repeal Section 1026 of the Employee Handbook due to employees no longer needing to add non-owned automobile liability insurance coverage to their personal insurance. Mr. Smotherman made a motion to repeal Section 1026 of the Employee Handbook. Mr. Wade seconded the motion and all members of the Council voted “Aye”. The following letter from the Human Resources Director was presented to the Council: (Insert letter dated November 7, 2019 here with regards to Employee Handbook Policy 4001 – Safety and Health Protection on the Job.) Ms. Pam Russell, Human Resources Director, presented the request of the Human Resources Department to update Section 4001 and repeal Sections 4002-4006, 4009 and 4011-4013 of the Employee Handbook due to the City developing an Occupational Safety  November 7, 2019 Page 6 and Health Program that encompasses all things handled in these sections of the Employee Handbook, making them obsolete. Mr. Smotherman made a motion to update Section 4001 and repeal Sections 4002- 4006, 4009 and 4011-4013 of the Employee Handbook. Mr. Wade seconded the motion and all members of the Council voted “Aye”. The following letter from the Assistant Transportation Director was presented to the Council: (Insert letter dated November 7, 2019 here with regards to test pilot program to allow veterans to ride Rover for free.) Mr. Russ Brashear, Assistant Transportation Director, presented the request of the Transportation Department to approve a temporary suspension of Rover fare for veterans during the months of November and December to allow the Transportation Department to determine what affect veterans riding for free would have on the Rover program. Mr. Brashear stated that the Transportation Department estimates that approximately $1000 is generated from veterans using the Rover program in a month. Mayor McFarland stated that he would like to allow veterans to be able to ride free permanently, not just through the months of November and December. Council and staff agreed with the Mayor’s suggestion. Vice-Mayor Scales Harris made a motion to permanently allow veterans to use the Rover program for free. Mr. Wade seconded the motion and all members of the Council voted “Aye”. The following letter from the Assistant City Manager of Utility Enterprises was presented to the Council: (Insert letter dated November 7, 2019 here with regards to Water/Wastewater Mechanical/Electrical Services Task Order No. 19-11.) Mr. Darren Gore, Assistant City Manager of Utility Enterprises, presented the request of the Water Resources Department to approve Task Order No. 19-11 from John Bouchard and Sons to remove and replace a VFD for No. 1 High Service Pump for an estimated cost of $287,497.40. Mr. LaLance made a motion to approve Task Order No. 19-11 with John Bouchard and Sons for an estimated cost of $287,497.40. Mr. Martin seconded the motion and all members of the Council voted “Aye”. The following letter from the City Recorder/Finance Director was presented to the Council:  November 7, 2019 Page 7 (Insert letter dated November 7, 2019 here with regards to a Beer Permit Application for Red Bicycle Coffee Murfreesboro at 1733 St. Andrews Suite K and a Special Event Permit for Boys & Girls Club of Rutherford County on 11/19/19.) Mr. Wade made a motion to approve a Beer Permit for Red Bicycle Coffee Murfreesboro, 1733 Saint Andrews, Suite K (New Location) and a Special Event Permit for the Boys & Girls Club of Rutherford County on 11/19/19 at Redstone Federal Credit Union, 2404 Medical Center Parkway. Vice-Mayor Scales Harris seconded the motion and all members of the Council voted “Aye”. The Finance Director announced that there were not any statements to be considered. Upon recommendation of Mayor McFarland, Vice-Mayor Scales Harris made a motion to reappoint Mr. Alphonse Carter, Jr. (term expires June 30, 2023) to the Water Resources Board. Mr. LaLance seconded the motion and all members of the Council voted “Aye”. Upon recommendation of Mayor McFarland, Mr. Wade made a motion to appoint Mr. Eric L. Meriwether (term expires September 30, 2025) to the Disciplinary Review Board to replace the vacancy left by Mr. Doug Patrick (Category of Business Owner). Mr. LaLance seconded the motion and all members of the Council voted “Aye”. There being no further business, Mayor McFarland adjourned this meeting at 7:33 p.m. SHANE MCFARLAND - MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER