City Council

November 21, 2019 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 7:00 p.m. on Thursday, November 21, 2019, with Mayor Shane McFarland present and presiding and with the following Council Members present and in attendance, to wit: Rick LaLance Ronnie Martin Eddie Smotherman Vice-Mayor Scales Harris, Mr. Shacklett, and Mr. Wade were all absent and excused from this session. The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney Melissa Wright, City Recorder/ Finance Director Darren Gore, Assistant City Manager/ Utility Enterprise Gary Whitaker, Assistant City Manager/ Development and Coordination Chris Griffith, Executive Director Public Works/City Engineer Mark Foulks, Chief of Fire & Rescue Linda Gilbert, Director of City Schools Erin Tucker, Budget Director Pam Russell, Human Resources Director Nate Williams, Parks & Recreation Director Gary Anderson, Assistant Superintendent of City Schools Finance and Administrative Services Joshua Miller, Administrative Assistant Mayor McFarland commenced the meeting with a prayer followed by the Pledge of Allegiance. Ms. Pam Russell, Human Resources Director, recognized STARS Award recipients Officer Cameron Stamp, Officer Cormac Chandler and Officer Nathan Corwin of the Murfreesboro Police Department who conducted a search on a home that resulted in the seizure of ammunition, stolen automatic rifles, drugs, and drug paraphernalia. Mayor McFarland presented a plaque to the officers for their ability to represent the best of what Murfreesboro City Employees have to offer and for creating a better quality of life for citizens. Dr. Linda Gilbert announced that the Murfreesboro City Schools had been named an “Exemplary District” by the Department of Education, one of only twenty such districts in the entire state. Dr. Gilbert presented Mayor McFarland with a banner proclaiming “Murfreesboro City Schools an Exemplary District” to be displayed in City Hall. The Consent Agenda was presented to the Council for approval: 1. Annual Holiday Gift (Administration) 2. Part Time to Full Time Position (Communications) 3. Generator Preventative Maintenance Contract (Facilities)  November 21, 2019 Page 2 4. CIP Funds Transfer (Finance) 5. FY2020 City Manager Approved Budget Amendments (Finance) 6. Murfreesboro Fire Rescue 2019-2024 Strategic Plan (Fire Rescue) 7. Development and Administration of Promotional Tests for the Ranks of Sergeant and Lieutenant (Police) 8. Main Street Banner request to hang across East Main Street: Rutherford County Area Habitat for Humanity, October 30-November 9, 2020 (Street) (Insert letters from Administration, Communications, Facilities, Finance (2), Fire & Rescue, Police & Street here.) Mr. LaLance made a motion to approve the Consent Agenda. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. Mayor McFarland announced that Item No. 9 on the Agenda was to be heard after Item No. 17. The following letter from the Assistant City Manager of Utility Enterprises was presented to the Council: (Insert letter dated November 21, 2019 here regarding Sanitary Sewer Allocation Ordinance recommendation.) An ordinance, entitled “ORDINANCE 19-O-47 amending the Murfreesboro City Code, Chapter 33, Water Resources, establishing Sewer Capacity Allocation regulations,” was read to the Council and offered for passage on first reading upon motion made by Mr. LaLance, seconded by Mr. Martin. Upon roll call said ordinance was passed on first reading by the following vote: Aye: Rick LaLance Ronnie Martin Eddie Smotherman Shane McFarland Nay: None RESOLUTION 19-R-26, allocating capacity of City’s sewer system and establishing allowances and exceptions as provided in Chapter 33, Article V of the Murfreesboro City Code, was read to the Council and offered for adoption. Mr. LaLance made a motion to amend the date in Section 3 to change the time frame implementation of the resolution to begin “April 15, 2020” instead of “90 days”. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. The following RESOLUTION 19-R-26, as amended, was read to the Council and offered for adoption upon motion made by Mr. LaLance, seconded by Mr. Martin. Upon roll call said resolution was adopted by the following vote: Aye: Rick LaLance Ronnie Martin Eddie Smotherman Shane McFarland  November 21, 2019 Page 3 Nay: None (Insert RESOLUTION 19-R-26 here.) Mayor McFarland announced that Agenda Item No. 13 was to be heard next before Item No. 11. The following letter from the City Engineer was presented to the Council: (Insert letter dated November 21, 2019 here regarding Consulting Contract for Front & Vine Street Improvements.) Mr. Chris Griffith, City Engineer, presented the request of the Engineering Department to approve a contract for transportation, engineering, and landscape architecture services for Front & Vine Street with Ragan-Smith Professional Services. Mr. Griffith stated that the primary funding source for the project will come from 2020 CIP, but a refunding resolution is included in the event the CIP is funded through a bond issuance. Mr. LaLance made a motion to approve a Professional Services Contract with Ragan- Smith in an amount not to exceed $58,000. Mr. Smotherman seconded the motion and all members of the Council present voted “Aye”. The following letter from the City Engineer was presented to the Council: (Insert letter dated November 21, 2019 here regarding reimbursement Resolution 19-R-27 for Front & Vine Street Design and Professional Services.) The following RESOLUTION 19-R-27 was read to the Council and offered for adoption upon motion made by Mr. Smotherman, seconded by Mr. LaLance. Upon roll call said resolution was adopted by the following vote: Aye: Rick LaLance Ronnie Martin Eddie Smotherman Shane McFarland Nay: None (Insert RESOLUTION 19-R-27 here expressing official intent that certain expenditures to be incurred in connection with certain public works projects, and related expenditures for the realignment of Vine Street and Front Street, be reimbursed from proceeds of notes, bonds, or other indebtedness to be issued or incurred by the City of Murfreesboro, Tennessee.) Mayor McFarland announced that Agenda Item No. 14 on the agenda was to be heard next before Item No. 12. The following letter from the City Engineer was presented to the Council: (Insert letter dated November 21, 2019 here with regards to Final Change Order for Northfield Boulevard Extension Phase I.)  November 21, 2019 Page 4 Mr. Chris Griffith, City Engineer, presented the Final Change Order with Rawsco, LLC for the Northfield Boulevard project that reflects actual work performed and the final contract amount, which is decreased by $91,232, from $2,481,458 to $2,390,255. Mr. Smotherman made a motion to approve the Final Change Order for Northfield Boulevard Extension Phase I. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. The following letter from the Budget Director was presented to the Council: (Insert letter dated November 21, 2019 here with regards to Financial and Operating Dashboard July – September 2019.) Mrs. Erin Tucker, Budget Director, presented a three-month financial highlight of the property tax roll; Local and State Sales Tax; Hotel/Motel Tax; City General Fund; and Building Permit issuance amounts, showing how the current totals compare to the previous four years. Mr. Gary Anderson, Assistant Superintendent of City Schools for Finance and Administrative Services, presented a highlight of the July through September Murfreesboro City Schools cash flow statement, revenues, and expenditure budget comparison reports. The following letter from the Chief of Fire & Rescue was presented to the Council: (Insert letter dated November 21, 2019 here with regards to Firehouse Subs Public Safety Foundation Grant Award.) Mr. Mark Foulks, Chief of Fire & Rescue, presented a Grant Award from the Firehouse Subs Public Safety Foundation in the amount of $24,824 that the MFRD intends to use to purchase a boat with a trailer. Mr. LaLance made a motion to approve the Grant Award in the amount of $24,824. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. The following letter from the Parks and Recreation Director was presented to the Council: (Insert letter dated November 21, 2019 here with regards to an Addendum to MTSU Contract #C15-0037.) Mr. Nate Williams, Parks and Recreation Director, presented an Addendum to MTSU Contract #C15-0037 regarding Adams Tennis Complex and MTSU’s desire to add a Playsight Smartcourt Tennis System to the facility. Mr. Williams stated that the total cost of the Playsight System is $65,000 with MTSU contributing $60,000 and the City contributing $5,000. Mr. LaLance made a motion to approve an Addendum to MTSU Contract #C15-0037. Mr. Martin seconded the motion and all members of the Council present voted “Aye”.  November 21, 2019 Page 5 After a presentation by the Assistant City Manager of Utility Enterprise regarding the sale of three knuckle-boom trucks and approving a curbside collection bid, Mayor McFarland announced that Item No. 17 and Item No. 9 (Budget Amendment) on the Agenda would be deferred. The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated November 21, 2019 here with regards to Special Events Permit Application for the Rutherford County Chamber of Commerce on 1/14/20, 3/10/20, 4/14/20, 6/9/20, 8/11/20, 9/8/20 and 11/10/20.) Mr. LaLance made a motion to approve the Special Events Permit for the Rutherford County Chamber of Commerce on 1/14/20, 3/10/20, 4/14/20, 6/9/20, 8/11/20, 9/8/20, and 11/10/20. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. Upon recommendation of Mayor McFarland, Mr. LaLance made a motion to appoint Mr. Jason Schmitt (term expires April 30, 2020) to the Cable TV Commission to fill the vacancy left by Mr. Brian Patterson. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. The City Recorder/Finance Director presented for approval payment of the following statement: From General Fund: Rutherford County CVB $ 36,310.13 Mr. LaLance made a motion to approve payment of the statement as recommended by the City Recorder/Finance Director. Mr. Martin seconded the motion and all members of the Council present voted “Aye”. There being no further business, Mayor McFarland adjourned this meeting at 7:52 p.m. SHANE MCFARLAND - MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER