City Council

MURFREESBORO CITY COUNCIL Regular Meeting Agenda Murfreesboro Police Headquarters – Community Room March 11, 2020 – 11:30 AM Action Items 1. Rezone approximately 14.55 acres located west of New Salem Highway and Warrior Drive (2nd and final reading) (Planning) 2. Approval to Issue Request for Competitive Sealed Proposals for Ambulance Services (MFRD) Workshop Items 3. Economic Development Planning Update (Administration) 4. Congestion Mitigation Projects (Engineering) 5. Grass Collection Study (Solid Waste) 6. Budget and Financials Update and January Dashboard Information (Administration) Licensing Payment of Statements Other Business Adjournment  COUNCIL COMMUNICATION Meeting Date: 03/11/2020 Item Title: Rezoning property west of New Salem Highway and Warrior Drive [Second Reading] Department: Planning Presented by: Matthew Blomeley, AICP, Assistant Planning Director Requested Council Action: Ordinance ☒ Resolution ☐ Motion ☐ Direction ☐ Information ☐ Summary Rezone approximately 14.55 acres located west of New Salem Highway and Warrior Drive. Staff Recommendation Enact the ordinance establishing the requested zoning. The Planning Commission recommended approval of the rezoning. Background Information Charlie B. Mitchell, Jr. presented a zoning application [2019-425] for approximately 14.55 acres to be rezoned from L-I (Light Industrial District) to G-I (General Industrial District). During its regular meeting on August 7, 2019, the Planning Commission conducted a public hearing on this matter and then voted to recommend its approval. On September 19, 2019 Council held a public hearing and approved this matter on First Reading. Council Priorities Served Improve Economic Development This rezoning to G-I will enable a wider range of industrial development to occur on this property than the existing L-I zone allows, potentially spurring job growth and tax revenues. Attachments: Ordinance 19-OZ-34  APPROVED AS TO FORM BY CITY ATTORNEY ON 8/29/19 ORDINANCE 19-OZ-34 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 14.55 acres located west of New Salem Highway and Warrior Drive from Light Industrial (L-I) District to General Industrial (G-I) District; Charles B. Mitchell, Jr., applicant [2019-425]. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURFREESBORO, TENNESSEE, AS FOLLOWS: SECTION 1. That the same having been heretofore recommended to the City Council by the City Planning Commission, the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as herein referred to, adopted and made a part of this Ordinance as heretofore amended and as now in force and effect, be and the same are hereby amended so as to rezone the territory indicated on the attached map. SECTION 2. That, from and after the effective date hereof, the area depicted on the attached map shall be zoned and approved as General Industrial (G-I) District, as indicated thereon, and shall be subject to all the terms and provisions of said Ordinance applicable to such districts. The City Planning Commission is hereby authorized and directed to make such changes in and additions to said Zoning Map as may be necessary to show thereon that said area of the City is zoned as indicated on the attached map. This zoning change shall not affect the applicability of any overlay zone to the area. SECTION 3. That this Ordinance shall take effect fifteen (15) days after its passage upon second and final reading, the public welfare and the welfare of the City requiring it. Passed: Shane McFarland, Mayor 1st reading 2nd reading ATTEST: APPROVED AS TO FORM: Melissa B. Wright Adam F. Tucker City Recorder City Attorney SEAL mjp z:\scans\melanie\34 - 19-oz-34.doc 8/20/2019 9:24:56 AM #1  Ordinance 19-OZ-34 RS-15 H-I Area § I-24 ¦ ¨ Zoned G-I L-I BEASIE RD WARR RS-10 I OR D R CAS ON TRL ST LEWS CT 99 £ ¤ M EY ON EADOW RS-A1 DR CH RM-16 Y HW Ê 99 £ ¤ L EM SA W CF NE  COUNCIL COMMUNICATION Meeting Date: 03/11/2020 Item Title: Approval to Issue Request for Competitive Sealed Proposals for Ambulance Services Department: Fire Rescue Presented by: Mark A. Foulks Requested Council Action: Ordinance ☐ Resolution ☐ Motion ☒ Direction ☐ Information ☐ Summary Issue Request for Competitive Sealed Proposals (RFCSP) for Ambulance Services. Staff Recommendation Approve the issuance of RFCSP. Background Information MFRD desires to improve emergency medical service delivery within the City limits of Murfreesboro. To accomplish this MFRD wishes to solicit proposals to partner with MFRD to provide ambulance services or to provide ambulance services in Murfreesboro. Council Priorities Served Maintain public safety An efficient, effective, and high-performance emergency medical delivery system is paramount to survivability and enhanced quality of life for citizens and visitors of Murfreesboro who encounter medical emergencies and/or need medical transport. Fiscal Impacts There is no fiscal impact for issuance of the RFCSP. Future fiscal impact (if any) would be determined through the proposals garnered by this process. Attachments None  COUNCIL COMMUNICATION Meeting Date: 03/11/2020 Item Title: Economic Development Planning Update Department: Administration Presented by: Craig Tindall Summary Update on the development of City economic development plan and overview of the Chamber of Commerce’s workforce development. Background Information Council has identified economic development as one of its primary priorities. The City has long relied upon the Rutherford County Chamber of Commerce to provide economic development services for this City. As the City has grown, it has had the ability to offer services and incentives to potential development opportunities that are unique to other municipalities in the County. Therefore, the City has begun to process of planning for in-house economic development functions that will continue to work closely with the Chamber and also work directly with the state and other development entities in the region. Council will be provided an update on the City’s planning work in this area. Additionally, Beth Duffield, Senior Vice President at the Chamber, will provide information on the Chamber work in workforce development. Availability of work force in a community continues to be the primary factor in relocation of major employers. Council Priorities Served Improve economic development Economic development is vital to the community’s future, and the City is developing a plan for increasing its internal capacity to perform this function while continuing to work closely with the Rutherford County Chamber of Commerce on the highly beneficial services that the Chamber provides in this area.  COUNCIL COMMUNICATION Meeting Date: 03/11/2020 Item Title: Proposed Congested Mitigation Projects Department: Engineering Presented by: Chris Griffith, Executive Director Summary Proposed transportation projects to reduce congestion in the City. Background Information The Council requested that staff begin to develop a list of priority transportation projects to address congestion within the City. The included projects are recommended by staff and are primarily derived from the short-term improvement or committed projects in the 2040 Major Thoroughfare Plan. Council Priorities Served Expand infrastructure The transportation projects will enhance the City’s road network which will improve the congestion problems and offer economic development opportunities. Fiscal Impacts Local, State, and Federal monies is recommended to fund the nearly $340 million in proposed improvements.  COUNCIL COMMUNICATION Meeting Date: 03/11/2020 Item Title: Grass Collection Assessment of Other Communities Department: Solid Waste Department Presented by: Darren Gore Summary Solid Waste staff has reached out to several communities within Tennessee and outside the state to assess their grass collection and management practices. Background Information Proposed amendments to City Code Section 14 – Garbage, Weeds, Trash and Other Solid Waste were reviewed at the Council’s January 15, 200 workshop. The proposed amendments were submitted to better reflect current solid waste practices and to clarify to the public the expectations associated with curbside pick-up services for solid waste and brush, limb and yard waste. The City’s fleet of knuckle-boom trucks are not equipped to efficiently and effectively collect loose grass clippings. Most of the communities assessed do not collect loose grass clippings. Attachment 1 summarizes the findings of staff’s research. Council Priorities Served Responsible budgeting Affordable services with the goal of achieving long-term sustainability is the highest priority of the solid waste staff. Establish strong City brand Efficient and effective implementations of technology, training and retaining a resilient workforce translates into excellent customer service. Maintain public safety Proper collection, transport and disposal of solid waste is critical to maintaining the public health and welfare. Attachments: Summary of grass clippings collection practices of several communities ATTACHMENT 1: Grass Clipping Acceptance and Collection Intervals of Several Communities Accept Grass Accept Loose Method of Collection Clippings? Grass Clippings? Acceptance Interval TN Communities Franklin Yes No Biodegradable Bag Bi-weekly Gallatin Yes No Biodegradable Bag Monthly Nashville Yes No Biodegradable Bag Quarterly Sevierville Yes Yes N/A Monthly Memphis Yes No Bagged Monthly Spring Hill Yes No Biodegradable Bag Weekly Smyrna Yes No Biodegradable Bag Varies Knoxville Yes Yes Comingled w/ Other Bi-weekly Brush or tight pile Outside TN Communities Limited Phoenix, AZ Yes No Reusable Container Service Ft. Myers, FL Yes No Reusable Container Weekly Atlanta, GA Yes No Biodegradable Bag Weekly Reusable Container Charlotte, NC Yes No Weekly or bags Killeen, TX Yes No Paper or plastic bags Weekly San Antonio, TX Yes No Reusable Container Weekly Reusable Container Huntsville, AL Yes No Weekly or bags Asheville, NC No No N/A Biweekly 2  COUNCIL COMMUNICATION Meeting Date: 03/11/2020 Item Title: January 2020 Dashboard Department: Administration Presented by: Erin Tucker, Budget Director Summary January 2020 Dashboard packet Background Information January’s dashboard information includes relevant Financial, Building & Codes, Risk Management and Construction data. Council Priorities Served Responsible budgeting Providing Council with assessible financial information on a regular basis assists in critical decision-making about the fiscal affairs of the City. Fiscal Impacts None Attachments: 1. January 2020 Dashboard 2. City Schools January Dashboard  JANUARY DASHBOARD Property Tax 59,129,462 60,000,000 50,000,000 40,471,043 41,492,474 36,621,670 38,373,972 40,000,000 30,000,000 20,000,000 10,000,000 - FY 16 FY 17 FY 18 FY 19 FY 20 Property Tax notices were mailed in early October. The tax roll from the County Assessor’s office came in around $60M. Our % of Collections are in line with last year. Outstanding taxes receivable are running at 6% this year vs. 5.8% for the same time period last year. LOCAL SALES TAX BUDGET vs ACTUAL 6,000,000 60,000,000 5,000,000 50,000,000 LOCAL SALES TAX COLLECTIONS 4,000,000 40,000,000 3,000,000 30,000,000 2,000,000 20,000,000 1,000,000 10,000,000 - 0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 20 Budget FY 2020 Actual FY 20 Cumulative FY 19 Cumulative Local Option Sales Tax for FY 20 is running about 3.5% above FY 19 and is coming in about 2% above budget through January.  STATE SALES TAX BUDGET vs ACTUAL 1,400,000 12,000,000 1,200,000 10,000,000 STATE SALES TAX COLLECTIONS 1,000,000 8,000,000 800,000 6,000,000 600,000 4,000,000 400,000 2,000,000 200,000 - 0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 20 Budget FY 2020 Actual FY 20 Cumulative FY 19 Cumulative State Sales Tax is running about 4.3% above budget and around 6.5% higher than last year through January. This is due to the special census results and the new internet sales tax collections that are incorporated into the State Shared Sales Tax. The new internet sales tax rules went into effect in October and started appearing in our collections in December.  % of Total Current Month Collections Business Tax - Gross Receipts Tax 8.29% State Street Aid - Gas Tax 19.04% TVA Gross Receipts 19.07% State Sales Tax 47.24% Mixed Drink Tax 5.05% Telecom Sales Tax 0.28% Gas Tax Allocation 1.03% Sales Tax now makes up over 47% of the State Shared collections for January, while the State Street Aid Gas Tax (restricted to road improvements) makes up an additional 19%. Business License Taxes and Mixed Drink Taxes make up 13% of State Shared revenues.  State Revenue Collections 3,500,000.00 3,000,000.00 2,500,000.00 Total Collections 2,000,000.00 FY 2019 FY 2020 1,500,000.00 1,000,000.00 500,000.00 0.00 JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE State Shared Revenue collections show a 6% increase over last year’s State Shared revenues.  Hotel/Motel Tax 350,000 2,000,000 1,800,000 300,000 1,600,000 250,000 1,400,000 1,200,000 200,000 1,000,000 150,000 800,000 100,000 600,000 400,000 50,000 200,000 - - JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN FY 20 Budget FY 2020 Actual FY 2020 Cumulative FY 2019 Cumulative The Hotel/Motel Tax rate doubled in FY 20 from 2.5% to 5%. So far, collections are meeting budget and are in line with FY 19’s reported gross receipts. Finance has budgeted to conduct a Hotel/Motel Tax audit in FY 20, as well.  Salaries & Benefits 12,000,000 90,000,000 80,000,000 10,000,000 70,000,000 8,000,000 60,000,000 50,000,000 6,000,000 40,000,000 4,000,000 30,000,000 20,000,000 2,000,000 10,000,000 - - JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 20 Budget FY 2020 Actual FY 20 Cumulative FY 19 Cumulative Salaries & Benefits are trending a little under budget due to unfilled vacancies within the City. As of 1/31/20, there are 948 filled full-time positions and 37 vacancies – which is down from 42 vacancies in December. Schools Transfer 700,000 7,000,000 600,000 6,000,000 500,000 5,000,000 400,000 4,000,000 300,000 3,000,000 200,000 2,000,000 100,000 1,000,000 - - JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 20 Budget FY 2020 Actual FY 20 Cumulative FY 19 Cumulative Budgeted Transfers to City Schools increased by $1.3M from FY 19 to FY 20. This transfer is made in monthly increments evenly distributed throughout the year.  Debt Service Transfer 30,000,000 45,000,000 40,000,000 25,000,000 35,000,000 20,000,000 30,000,000 25,000,000 15,000,000 20,000,000 10,000,000 15,000,000 10,000,000 5,000,000 5,000,000 - - JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 20 Budget FY 2020 Actual FY 20 Cumulative FY 19 Cumulative The budgeted Debt Service Transfer increased by $1.4M to account for the additional debt service related to the FY 19 $58M SunTrust loan and anticipated debt service for FY 20 debt of $25M. Debt Service is running about 3.76% higher than this time last year which was anticipated due to the 2019 loan. Repairs & Maintenance 3,000,000 12,000,000 2,500,000 10,000,000 2,000,000 8,000,000 1,500,000 6,000,000 1,000,000 4,000,000 500,000 2,000,000 - - JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 20 Budget FY 2020 Actual FY 20 Cumulative FY 19 Cumulative Repairs & Maintenance make up 7% of General Fund budgeted expenses. This includes maintenance of software ($1.1M), fleet services ($3.5M). Police R&M for radios, mobile data terminals, etc. totals $1.3M. State Street Aid R&M of streets, markings and right of way totals almost $4M. These expenses are seasonal and fluctuate depending on contract timing and timing of repairs. This is trending about slightly under FY 19 through January.  Utilities 500,000 5,000,000 450,000 4,500,000 400,000 4,000,000 350,000 3,500,000 300,000 3,000,000 250,000 2,500,000 200,000 2,000,000 150,000 1,500,000 100,000 1,000,000 50,000 500,000 - - JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 20 Budget FY 2020 Actual FY 20 Cumulative FY 19 Cumulative Utilities are budgeted to stay relatively flat in FY 20 as compared to FY 19 and are running a little under budget for the year through December. Fixed Assets 5,000,000 14,000,000 4,500,000 12,000,000 4,000,000 3,500,000 10,000,000 3,000,000 8,000,000 2,500,000 6,000,000 2,000,000 1,500,000 4,000,000 1,000,000 2,000,000 500,000 - - JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 20 Budget FY 2020 Actual FY 20 Cumulative FY 19 Cumulative $15.3M budgeted for Fixed Assets in FY 20 includes: • $11M in Infrastructure for grant • $430k Recreation equipment funded road construction • $370k public safety; • $2M – Transit Facility • $167k public works • $540k software & computer hardware Timing on spending in Fixed Assets is also seasonal and can fluctuate based on the construction schedules and delivery of equipment. Through January, fixed asset spending is down about 42% due to timing of road construction projects funded through the Infrastructure Department.  JANUARY SAFETY REPORT Overall for the City, total incidents have shown 20% decrease over the same time period last year.  BUILDING & CODES New Dwelling Units (Single Family, Townhomes & Apartments) 350 1,400 300 1,200 250 1,000 200 800 150 600 100 400 50 200 0 0 JUL AUG SEPT OCT NOV DEC New Permits 127 155 238 318 171 289 Cumulative FY 20 127 282 520 838 1,009 1,298 Cumulative FY 19 367 511 566 935 1,004 1,128 This year’s Dwelling permits are showing a 11.7% increase over FY 19. Total Permits (all types) 1,400 8,000 1,200 7,000 1,000 6,000 5,000 800 4,000 600 3,000 400 2,000 200 1,000 - - JUL AUG SEPT OCT NOV DEC JAN FY 20 Total Permits 1,037 999 958 1,151 1,127 875 970 Cumulative FY 20 1,037 2,036 2,994 4,145 5,272 6,147 7,117 Cumulative FY 19 1,096 2,220 2,939 3,833 4,568 5,318 6,481 Total permits are trending up over last year by 9.8%.  Revenues $500,000 $2,700,000 $475,000 $2,300,000 $450,000 $425,000 $1,900,000 $400,000 $375,000 $1,500,000 $350,000 $1,100,000 $325,000 $300,000 $700,000 $275,000 $250,000 $300,000 JUL AUG SEPT OCT NOV DEC JAN FY 20 Monthly Revenues $314,962 $295,238 $333,789 $470,007 $326,046 $303,677 $355,303 FY 20 Cumulative Revenues $314,962 $610,200 $943,989 $1,413,996 $1,740,042 $2,043,719 $2,399,022 FY 19 Cumulative Revenues $352,393 $720,696 $1,010,084 $1,390,669 $1,636,188 $2,135,183 $2,496,460 Total Building & Code revenues are lagging FY 19 through January by about 3.9%.  Project Tracking Ending Date 02/05/20 Project Cost (including approved Change Orders) Billed to Date (Construction Only) Project Days (including approved Change Orders) Days Remaining $7,000,000.00 400 350 $6,000,000.00 300 $5,000,000.00 250 $4,000,000.00 200 $3,000,000.00 150 $2,000,000.00 100 $1,000,000.00 50 $- 0 Murfreesboro Municipal Airport Terminal Fire & Rescue Station #11 Police C.I.D Building Renovation Siegle Soccer Renovations Doug Young K9 Outdoor Training Pareto Chart for Cumulative Percent of Annual Costs across all Cost Centers is in cells B2 through E3. Project Limits Project Cost (including Billed to Date Project Days (including Days Today / Substantial Project Name Start Date Delivery Method Completion approved Change approved Change Percent Days N.T.P. Orders) (Construction Only) Orders) Remaining Completion Projected August Murfreesboro Municipal Airport Terminal 4/17/2019 Design Build 4/17/2020 $ 5,901,969.76 $ 2,925,929.17 364 65 18% Completion Fire & Rescue Station #11 7/2/2019 Hard Bid 6/16/2020 $ 4,460,869.16 $ 2,363,661.59 350 127 36% Projected to Early Police C.I.D Building Renovation Recently Bid Hard Bid 6 months TBD $ - 0 Siegle Soccer Renovations Recently Bid Hard Bid 7 months TBD $0.00 Doug Young K9 Outdoor Training $ - $ - 0 0 0% Total $10,362,838.92 $5,289,590.76  City of Murfreesboro - Construction Update January 9, 2020 Project Tracking Project Cost (including approved Change Orders) Billed to Date (Construction Only) Project Days (including approved Change Orders) Days Used $18,000,000.00 1,400 $16,000,000.00 1,200 $14,000,000.00 1,000 $12,000,000.00 800 $10,000,000.00 $8,000,000.00 600 $6,000,000.00 400 $4,000,000.00 200 $2,000,000.00 $0.00 0 Cherry Lane Phase II Cherry Lane Phase III Jones Boulevard Improvements Middle Tennessee Boulevard Robert Rose Right Turn Lane Rucker Lane Widening Stones River Greenway Phase IV Pareto Chart for Cumulative Percent of Annual Costs across all Cost Centers is in cells B2 through E3. Project Limits Project Days (including Project Cost (including Billed to Date Today / Substantial Project Name From To Distance approved Change Days Used Percent Days N.T.P. approved Change Orders) (Construction Only) Orders) Completion Cherry Lane Phase II Siegel Soccer Park Sulphur Springs Road 1.73 Miles $13,800,000 (Est Cost) $0.00 0 0 0% Cherry Lane Phase III Broad Street Memorial Blvd (231) 1.10 Miles $46,000,000 (Est Cost) $0.00 0 0 0% Jones Boulevard Improvements Medical Center Parkway Clark Boulevard 0.54 Mile $0.00 0 0 0% Middle Tennessee Boulevard East Main Street Greenland Drive 0.8 Mile $15,986,859.50 $15,550,140.53 945 1148 121% 3/4/2019 1/11/2016 Robert Rose Right Turn Lane Robert Rose Thompson Lane 0.14 Mile $1,208,195.70 $0.00 0 0 0% Rucker Lane Widening Highway 96 (Franklin Road) Veterans Parkway 2.5 Miles $13,200,000 (Est Cost) $0.00 0 0 0% Stones River Greenway Phase IV Barfield Road Barfield Crescent Park 2.65 Miles $5,445,977.00 $3,808,998.26 730 849 116% 1/8/2020 9/11/2017 Total $95,638,255.20 $19,359,138.79  City of Murfreesboro - Construction Update January 9, 2020 Project Project Status / Comments Cherry Lane Phase II Consultant continuing roadway design along with environmental review. ROW acquisition to begin Winter 19/20. Cherry Lane Phase III Received notice to proceed with ROW after revisions were completed for TDOT. Jones Boulevard Improvements Currently acquiring right of way (30% complete) Middle Tennessee Boulevard A couple of minor punch list items remain. Robert Rose Drive Currently acquiring ROW. Preconstruction meeting with Bell & Associates and Utilities 1/22/20. Rucker Lane Widening Finalizing plans and bid book with consultant. To bid January 2020. Southwest Elementary School Final change order received. (Salem Elementary) Stones River Greenway Phase IV Outstanding work includes remaining asphalt work and installation of site specialties.