City Council

July 9, 2020 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, consistent with the Governor’s order, members of the City Council are participating by electronic means as has been determined necessary to protect public health, safety, and welfare in light of the coronavirus pandemic at 6:00 p.m. on Thursday, July 9, 2020, with Council Member Bill Shacklett present and presiding and with the following Council Members present and in attendance, to wit: Madelyn Scales Harris Rick LaLance Ronnie Martin Eddie Smotherman Kirt Wade Vice-Mayor Scales Harris participated telephonically at this meeting and Mayor Shane McFarland was absent and excused. The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney Melissa Wright, City Recorder/ Finance Director Gary Whitaker, Assistant City Manager Darren Gore, Assistant City Manager Sam Huddleston, Executive Director/ Development Services Mark Foulks, Chief of Fire & Rescue Greg McKnight, Planning Director Robert Holtz, Building and Codes Director Ralph Ringstaff, Interim Director of Schools Gary Anderson, Assistant Superintendent of Schools Chad Gehrke, Airport Manager Joshua Miller, Administrative Assistant Council Member Ronnie Martin commenced the meeting with a prayer followed by the Pledge of Allegiance. The Consent Agenda was presented to the Council for approval: 1. Fiscal Year 2020 City Manager Approved Budget Amendments (Finance) 2. Community Investment Program Funds Transfer (Finance) 3. Asphalt Purchases Report (Water Resources) 4. One Year Contract Extension of ADS Professional Services (Water Resources) 5. Boundary Revisions for Water Service with Consolidated Utility District (Water Resources) 6. Renewal of Memorandum of Understanding with MTSU (Water Resources) (Insert letters from Finance (2) & Water Resources (4) here.) Mr. Wade made a motion to approve the Consent Agenda. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”. The following letter from the Building and Codes Director was presented to the Council: (Insert letter dated July 9, 2020 here with regards to establishing a Commercial Construction Burn and Bonfire Permit.)  July 9, 2020 Page 2 The following RESOLUTION 20-R-19 was read to the Council and offered for adoption upon motion made by Vice-Mayor Scales Harris, seconded by Mr. Martin. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Kirt Wade Bill Shacklett Nay: Rick LaLance Eddie Smotherman (Insert RESOLUTION 20-R-19 here setting the amount of Burn Permit Fees for Commercial Burnings and Bonfires as authorized by Article 12 of the Murfreesboro City Code.) The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated July 9, 2020 here regarding Budget Amendment Ordinance 20-O-23.) An ordinance, entitled “ORDINANCE 20-O-23 amending the 2020-2021 Budget (1st Amendment),” was read to the Council and offered for passage on first reading upon motion made by Mr. Wade, seconded by Mr. Martin. Upon roll call said ordinance was passed on first reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Eddie Smotherman Kirt Wade Bill Shacklett Nay: None The following letter from the Interim Director of Schools was presented to the Council: (Insert letter dated July 9, 2020 here with regards to staff and student school technology purchase from Dell, Inc.) Mr. Ralph Ringstaff, Interim Director of Schools, presented the Council with the request of the City Schools to approve the purchase of computers for staff and students from Dell, Inc. using the Wilson County Board of Education Dell Contract for $874,734. Mr. Martin made a motion to approve the computer purchase in the amount of $874,734. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated July 9, 2020 here with regards to Water Storage Tank Actuator Modifications.)  July 9, 2020 Page 3 Mr. Darren Gore, Assistant City Manager, presented the request of the Water Resources Department to approve the purchase of equipment components for existing Rotork actuators at each of the department’s water storage tanks from Eco-Tech, Inc. for $24,300. Mr. LaLance made a motion to approve the equipment purchase from Eco-Tech, Inc. in the amount of $24,300. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated July 9, 2020 here with regards to West Fork Stones River Bioassessment and J. Percy Priest Stratification Study.) Mr. Darren Gore, Assistant City Manager, presented the request of the Water Resources Department to approve Amendment No. 7 to SSR Task Order 09-47-001.2 to allow for continued biological sampling of the West and East Fork Stones River and Stratification Study of J. Percy Priest Reservoir for $108,800. Mr. LaLance made a motion to approve Amendment No. 7 to SSR Task Order 09-47- 001.2 in the amount of $108,800. Mr. Smotherman seconded the motion and all members of the Council present voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated July 9, 2020 here with regards to Overall Creek Pumping Station Upgrade Additions.) Mr. Darren Gore, Assistant City Manager, presented the request of the Water Resources Department to approve Amendment No. 1 to SSR Task Order 18-41-009.0 to allow for upgrades for soft starters removal and replacement, control panel upgrades, and additional engineering services at Overall Creek Pumping Station. Mr. LaLance made a motion to approve Amendment No. 1 to SSR Task Order 18-41- 009.0 for additional upgrades at a total cost of $173,681, revising the project cost to $559,373. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated July 9, 2020 here with regards to Beer Permit Applications for Irene’s Singapore Kitchen at 120 Eleanor Way, Suite A and Crab Fever at 1720 Old Fort Parkway, #C170.) Mr. Wade made a motion to approve the Beer Permits for Irene’s Singapore Kitchen, 120 Eleanor Way, Suite A (New Location) and Crab Fever, 1720 Old Fort Parkway, #C170  July 9, 2020 Page 4 (Ownership & Name Change). Mr. Martin seconded the motion and all members of the Council present voted “Aye”. The City Recorder/Finance Director announced that there were not any statements nor any board or commission appointments to be considered. Under other business, the following letter from the Airport Manager was presented to the Council: (Insert letter dated July 9, 2020 here with regards to Eastern Aviation Fuels Contract Extension.) Mr. Chad Gehrke, Airport Manager, presented the request to approve a one-year contract extension with Eastern Aviation Fuels. Mr. Smotherman made a motion to approve the contract extension with Eastern Aviation Fuels. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”. Mr. Darren Gore, Assistant City Manager, stated that he needed to clarify that in Item No. 10 on the agenda, the memo he submitted stated the amount of $24,300 for the actuators but the quoted price is actually $25,925.96 and that the agreement will be subject to legal approval. Mr. Smotherman made a motion to approve the equipment purchase from Eco-Tech, Inc. for the corrected amount of $25,925.96, subject to legal approval. Mr. LaLance seconded the motion and all members of the Council present voted “Aye”. Council engaged in discussion regarding the legality and ability of the Council to mandate mask wearing in the City and amongst the City’s employees. Council decided to revisit the matter at the next workshop session when the Mayor would be present. There being no further business, Council Member Bill Shacklett adjourned this meeting at 7:00 p.m. MADELYN SCALES HARRIS – VICE-MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER