City Council

February 4, 2021 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, consistent with the Governor’s order, members of the City Council are participating by electronic means as has been determined necessary to protect public health, safety, and welfare in light of the coronavirus pandemic at 6:22 p.m. on Thursday, February 4, 2021, with Council Member Bill Shacklett present and presiding and with the following Council Members present and in attendance, to wit: Madelyn Scales Harris Rick LaLance Ronnie Martin Kirt Wade Shawn Wright Bill Shacklett Vice-Mayor Scales Harris participated telephonically, and Mayor Shane McFarland was absent and excused from this meeting. The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney Melissa Wright, City Recorder/ Finance Director Gary Whitaker, Assistant City Manager Darren Gore, Assistant City Manager Sam Huddleston, Executive Director/ Development Services Erin Tucker, Budget Director Greg McKnight, Planning Director Beth Prater, Acting City Schools Finance Director Joshua Miller, Administrative Assistant Council Member Rick LaLance commenced the meeting with a prayer followed by the Pledge of Allegiance. The Consent Agenda was presented to the Council for approval: 1. New Aviation Fuel Farm Design Contract (Airport) 2. Affordable Housing Program Legacy Pointe (Community Development) 3. Cintas Contract Amendment (Facilities) 4. Addition of Database Administrator (Finance) 5. City Manager Approved Budget Amendments (Finance) 6. Purchase of Turnout Gear (Fire Rescue) 7. Mandatory Referral for Abandonment of Sanitary Sewer Easement along Middle Tennessee Boulevard (Planning) 8. Purchase of Ammunition (Police) 9. Central Square and Utility Associates Contract Extensions (Police) 10. REC Project Rollins Contract Renewal (Solid Waste) 11. Asphalt Purchases Report (Water Resources) 12. Approval of Connection Fee for Liberty Station’s Water and Sewer (Water Resources) 13. Purchase of 2021 Ford F-350 Super Cab 4x4 for O&M (Water Resources)  February 4, 2021 Page 2 14. Water/Wastewater Mechanical/Electrical Services Contract Task Order No. 20 -09 (Water Resources) (Insert letters from Airport, Community Development, Facilities, Finance (2), Fire Rescue, Planning, Police (2), Solid Waste & Water Resources (4) Departments here.) Mr. LaLance stepped out of the meeting. Mr. Martin made a motion to approve the Consent Agenda. Mr. Wright seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”. The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated February 4, 2021 here with regards to approval of Minutes of City Council Meetings from November 7, 2019 through January 30, 2020.) Mr. Wade made a motion to approve the minutes as written and presented for the public comment meeting held on November 7, 2019; the regular meeting held on November 7, 2019; the regular meeting held on November 13, 2019; the regular meeting held on November 21, 2019; the special MED meeting held on December 5, 2019; the regular meeting held on December 5, 2019; the public comment meeting held on December 19, 2019; the regular meeting held on December 19, 2019; the regular meeting held on January 9, 2020; the regular meeting held on January 15, 2020 and the regular meeting held on January 30, 2020. Mr. Martin seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”. Mr. LaLance returned to the meeting. (Insert letter dated February 4, 2021 here regarding Board of Zoning Appeals (BZA) Member Compensation.) An ordinance, entitled “ORDINANCE 20-O-46 amending Murfreesboro City Code Appendix A—Zoning, Section 30 regarding compensation of members of the Board of Zoning Appeals; Planning Staff, applicant [2020-806],” which passed first reading on January 21, 2021, was read to the Council and offered for passage on second and final reading upon motion made by Mr. Wade, seconded by Mr. Wright. Upon roll call said ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Kirt Wade Shawn Wright Bill Shacklett Nay: None Said ordinance so passed on second and final reading is as follows: (Insert ORDINANCE 20-O-46 here.) The following letter from the Planning Director was presented to the Council:  February 4, 2021 Page 3 (Insert letter dated February 4, 2021 here with regards to sewer allocation variance – New Salem Highway – Waffle House.) Mr. Greg McKnight, Planning Director, presented the request to approve the proposed New Salem Highway Waffle House’s request for additional density above the sewer allocation ordinance’s zoning allowance. He stated that the proposed development, Waffle House, will use approximately 3 sfu’s more than the ordinance allows, but staff views the advantages of job creation and sales tax revenue as a greater benefit. Mr. Wade made a motion to approve the proposed New Salem Highway Waffle House’s request for additional density above the sewer allocation ordinance’s zoning allowance by 2.59 sfu’s. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”, except Mr. Martin who voted “Nay”. The following letter from the Planning Director was presented to the Council: (Insert letter dated February 4, 2021 here with regards to sewer allocation variance – Franklin Road – Andy’s Frozen Custard.) Mr. Greg McKnight, Planning Director, presented the request to approve the proposed Franklin Road Andy’s Frozen Custard’s request for additional density above the sewer allocation ordinance’s zoning allowance. He stated that the proposed development, Andy’s Frozen Custard, will use approximately 3.69 sfu’s more than the ordinance allows, but staff views the advantages of job creation and sales tax revenue as a greater benefit. Mr. LaLance made a motion to approve the proposed Franklin Road Andy’s Frozen Custard’s request for additional density above the sewer allocation ordinance’s zoning allowance by 4 sfu’s. Mr. Wade seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”, except Mr. Martin who voted “Nay”. The following letter from the Acting City Schools Finance Director was presented to the Council: (Insert letter dated February 4, 2021 here with regards to Fiscal Year 2021 Budget Amendment Resolution.) The following RESOLUTION 21-R-06 was read to the Council and offered for adoption upon motion made by Mr. LaLance, seconded by Mr. Wright. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Kirt Wade Shawn Wright Bill Shacklett Nay: None (Insert RESOLUTION 21-R-06 here amending the 2020-2021 Murfreesboro City Schools Budget (3rd Amendment).)  February 4, 2021 Page 4 The following letter from the Budget Director was presented to the Council: (Insert letter dated February 4, 2021 here with regards to Fiscal Year 2021 Budget Amendment Ordinance 21-O-02.) An ordinance, entitled “ORDINANCE 21-O-02 amending the 2020-2021 Budget (4th Amendment),” was read to the Council and offered for passage on first reading upon motion made by Mr. Wade, seconded by Mr. Wright. Upon roll call said ordinance was passed on first reading by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Kirt Wade Shawn Wright Bill Shacklett Nay: None The following letter from the Finance Director was presented to the Council: (Insert letter dated February 4, 2021 here with regards to presentation of Annual Audit Report.) Mr. Jimmy Jobe, Jobe, Hastings, & Associates, presented the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ending June 30, 2020 (Fiscal Year 2020) for the City of Murfreesboro. The report expressed an unmodified (“clean”) opinion on the City’s Financial Statements for Fiscal Year 2020. Mr. Jobe highlighted areas of the report that may be of special interest to Council and answered questions. Mr. Wade made a motion to accept the audit presented in the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ending June 30, 2020 (Fiscal Year 2020) for the City of Murfreesboro. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”. The following letter from the City Attorney was presented to the Council: (Insert letter dated February 4, 2021 here with regards to request to advertise Request for Competitive Sealed Proposals (RFCSP) for Insurance Brokerage and Consulting Services.) Mr. Adam Tucker, City Attorney, presented the request of the Legal Department to solicit proposals via a Request for Competitive Sealed Proposals (RFCSP) for insurance brokerage and consulting services. He stated that the City has not issued an invitation to bid for property insurance and related coverages since Fiscal Year 2017 and that the Legal Department needs expert advice to develop appropriate bid specifications and evaluate the proposals. Mr. Wade made a motion to approve the advertisement for Request for Competitive Sealed Proposals (RFCSP) for insurance brokerage and consulting services. Mr. Martin  February 4, 2021 Page 5 seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated February 4, 2021 here with regards to distribution monitoring panel replacements.) Mr. Darren Gore, Assistant City Manager, presented the recommendation of the Water Resources Department to approve the purchase of two distribution monitoring panels from Hach, Inc. utilizing a GSA discounted price for a total cost of $33,914. Mr. Martin made a motion to approve the purchase of two distribution monitoring panels from Hach, Inc. for a total cost of $33,914. Mr. Wade seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated February 4, 2021 here with regards to Walter Hill Park erosion repairs engineering Task Order.) Mr. Darren Gore, Assistant City Manager, presented the request of the Water Resources Department to approve Master Services Agreement Work Authorization No. 4 for engineering services to develop plans and specifications for repairs to Walter Hill Park resulting from stormwater erosion with Energy, Land and Infrastructure, LLC in the amount of $24,960 from the Stormwater Fund. Mr. Wade made a motion to approve Master Services Agreement Work Authorization No. 4 for engineering services to develop plans and specifications for repairs to Walter Hill Park resulting from stormwater erosion with Energy, Land and Infrastructure, LLC in the amount of $24,960 from the Stormwater Fund. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated February 4, 2021 here with regards to TDOT Salem Highway Phase 2 Proposals for Appraisals.) Mr. Darren Gore, Assistant City Manager, presented the request of the Water Resources Department to approve the Contract with Boozer & Company, P.C. for appraisal services related to obtaining easements for the Salem Highway Widening Project in the amount of $2,400 per tract, for a total cost of $36,400. Mr. Martin made a motion to approve the Contract with Boozer & Company, P.C. for appraisal services related to obtaining easements for the Salem Highway Widening Project in the amount of $2,400 per tract, for a total cost of $36,400. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”.  February 4, 2021 Page 6 The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated February 4, 2021 here with regards to Beer Permit Application for Habibi Hookah Cafe at 1644 Middle Tennessee Boulevard.) Mr. Wade made a motion to approve a Beer Permit for Habibi Hookah Cafe, 1644 Middle Tennessee Boulevard (New Location). Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”. Council Member Shacklett announced that there were not any Board and Commission appointments to be considered. The following statement was presented to the Council with the recommendation of the City Manager and City Recorder/Finance Director that its payment be approved: From General Fund: Christy Houston Foundation $ 34,487.38 Mr. Wright made a motion to approve payment of the statement as recommended by the City Recorder/Finance Director. Mr. Martin seconded the motion. A roll call vote was conducted and all members of the Council present voted “Aye”. Council Member Wade asked staff to begin immediately facilitating finding a replacement store to take the place of the Kroger that was closing on Middle Tennessee Boulevard. He also asked staff to research and begin the process of renaming Mercury Boulevard to Dr. Martin Luther King Jr. Boulevard. There being no further business, Council Member Shacklett adjourned this meeting at 6:58 p.m. _____ MADELYN SCALES HARRIS – VICE-MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER