City Council

April 22, 2021 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, consistent with the Governor’s order, members of the City Council are participating by electronic means as has been determined necessary to protect public health, safety, and welfare in light of the coronavirus pandemic at 6:00 p.m. on Thursday, April 22, 2021, with Mayor Shane McFarland present and presiding and with the following Council Members present and in attendance, to wit: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Vice-Mayor Scales Harris participated telephonically at this meeting. The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, Assistant Finance Director Gary Whitaker, Assistant City Manager Darren Gore, Assistant City Manager Sam Huddleston, Executive Director/ Development Services Angela Jackson, Executive Director/ Community Services Mark Foulks, Fire and Rescue Chief Kayla Walker, Project Development Director Chad Gehrke, Airport Director Greg McKnight, Planning Director Nate Williams, Parks and Recreation Director Russell Gossett, Solid Waste Director Randolph Wilkerson, Assistant Human Resources Director Joshua Miller, Administrative Assistant Mayor McFarland commenced the meeting with a prayer followed by the Pledge of Allegiance. Mr. Randolph Wilkerson, Assistant Human Resources Director, recognized STARS Award recipient Mr. Carson Elders, Street Department Crew Leader, who went above and beyond the call of duty by demonstrating his concern for safety by sharing his expertise regarding safe chainsaw usage in the form of a day-long training class he himself developed. Mayor McFarland presented a plaque recognizing Mr. Elder’s ability to represent the best of what Murfreesboro City Employees have to offer, exhibiting core values and creating a better quality of life for citizens. The Consent Agenda was presented to the Council for approval: 1. Approach Management Grant Amendment (Airport) 2. Taxiway A and Ramp Pavement Rehabilitation Design Grant (Airport) 3. Community Investment Program Funds Transfer (Finance) 4. MOU with Motlow State Community College for Fire Rescue Department Training (Fire Rescue)  April 22, 2021 Page 2 5. Approval to Purchase Extrication Tools from Single Source Provider (Fire Rescue) 6. Cannonsburgh Sidewalk Improvements by Rollins Excavating (Parks & Recreation) 7. Jordan Farms Lighting Project – Electric Easement (Parks & Recreation) 8. CIP Equipment Purchase (Solid Waste) 9. Banner Request to Hang Across East Main Street: Exchange Club of Murfreesboro for Prevention of Child Abuse Month (Street) 10. Purchase of Vehicle and Equipment (Street) 11. Asphalt and Concrete Purchase Report (Street) (Insert letters from Airport (2), Finance, Fire Rescue (2), Parks & Recreation (2), Solid Waste & Street (3) Departments here.) Mr. LaLance made a motion to approve the Consent Agenda. Mr. Wright seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to approval of Minutes of City Council Meetings from April 8, 2021.) Mr. Wade made a motion to approve the minutes as written and presented for the public comment meeting held on April 8, 2021 and the regular meeting held on April 8, 2021. Mr. Martin seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated April 22, 2021 here with regards to Solid Waste Ordinance Revisions.) Mr. Darren Gore, Assistant City Manager, answered questions from the Council regarding notification to residents regarding solid waste changes, future of the solid waste model the City currently operates under and the policy for solid waste collection regarding residents with disabilities. An ordinance, entitled “ORDINANCE 21-O-06 amending the Murfreesboro City Code, Chapter 14, GARBAGE, WEEDS, TRASH AND OTHER SOLID WASTE,” was read to the Council and offered for passage on first reading upon motion made by Mr. Martin, seconded by Mr. Wade. Upon roll call said ordinance was passed on first reading by the following vote: Aye: Madelyn Scales Harris Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None  April 22, 2021 Page 3 The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to Resolution 21-R-12 – Unclaimed Property Request.) The following RESOLUTION 21-R-12 was read to the Council and offered for adoption upon motion made by Mr. LaLance, seconded by Mr. Wade. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None (Insert RESOLUTION 21-R-12 here requesting unclaimed balance of accounts remitted to State Treasurer under Unclaimed Property Act.) The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to scheduling public hearings for May 20, 2021 for zoning application [2021-402] for approximately 0.66 acres located along Lee Street; zoning application [2021-404] to amend the One East College PUD zoning for approximately 2.42 acres; zoning application [2021-405] for approximately 116.7 acres along Burnt Knob road, Blackman Road and Vaughn Road; and a zoning application [2021-406] for approximately 52.9 acres located along Veterans Parkway, Burnt Knob Road and Vaughn Road.) The following RESOLUTION 21-R-PH-08 was read to the Council and offered for adoption upon motion made by Mr. Wade, seconded by Mr. LaLance. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None (Insert RESOLUTION 21-R-PH-08 here with regards to scheduling a public hearing for May 20, 2021 to consider zoning application for approximately 0.66 acres located along Lee Lane to be rezoned from CM-R and CCO to PRD (Lee Street Towns PRD); Lee Street Partnership, applicant [2021-402].) The following RESOLUTION 21-R-PH-09 was read to the Council and offered for adoption upon motion made by Mr. Wade, seconded by Mr. LaLance. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris  April 22, 2021 Page 4 Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None (Insert RESOLUTION 21-R-PH-09 here with regards to scheduling a public hearing for May 20, 2021 to consider amending the One East College PUD zoning for approximately 2.42 acres located along East College Street, North Spring Street, East Lytle Street and North Church Street; 705 4th Avenue South Holding Company, LLC, applicant [2021-404].) The following RESOLUTION 21-R-PH-10 was read to the Council and offered for adoption upon motion made by Mr. Wade, seconded by Mr. LaLance. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None (Insert RESOLUTION 21-R-PH-10 here with regards to scheduling a public hearing for May 20, 2021 to consider zoning application for approximately 116.7 acres located along Burnt Knob Road, Blackman Road and Vaughn Road to be zoned GDO-3 and 101.7 acres to be rezoned from P to CH; City Administration Department, applicant [2021-405].) The following RESOLUTION 21-R-PH-11 was read to the Council and offered for adoption upon motion made by Mr. Wade, seconded by Mr. LaLance. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None (Insert RESOLUTION 21-R-PH-11 here with regards to scheduling a public hearing for May 20, 2021 to consider zoning application for approximately 52.9 acres located along Veterans Parkway, Burnt Knob Road and Vaughn Road to be zoned GDO-1; City Administration Department, applicant [2021-406].) The following letter from Parks and Recreation Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to Boyce Ballard Construction Contract Change Order No. 1 for Indoor Soccer Facility Foundation.)  April 22, 2021 Page 5 Mr. Nate Williams, Parks and Recreation Director, presented the request of the Parks and Recreation Department to approve Change Order No. 1 with Boyce Ballard Construction in the amount of $22,880, funded through the CIP Budget for Siegel Soccer Park improvements, to reflect increased material costs from Spring 2020 to Spring 2021. Mr. LaLance made a motion to approve Change Order No. 1 with Boyce Ballard Construction funded through the CIP Budget for Siegel Soccer Park improvements in the amount of $22,880 to reflect increased material costs from Spring 2020 to Spring 2021. Mr. Martin seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Parks and Recreation Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to ClearSpan Fabric Structures Agreement for Indoor Soccer Training Facility.) Mr. Nate Williams, Parks and Recreation Director, presented the request of the Parks and Recreation Department to approve the contract with ClearSpan Fabric Structures International, LLC in the amount of $2,637,292, funded through the CIP Budget for Siegel improvements, for construction of a prefabricated 90,000 square foot indoor practice facility at the Richard Siegel Soccer Complex. Mr. Martin made a motion to approve the contract with ClearSpan Fabric Structures International, LLC in the amount of $2,637,292, funded through the CIP Budget for Siegel improvements, for construction of a prefabricated 90,000 square foot indoor practice facility at the Richard Siegel Soccer Complex. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Parks and Recreation Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to Musco Lighting Agreement for Jordan Farm Soccer Fields at Richard Siegel Park.) Mr. Nate Williams, Parks and Recreation Director, presented the request of the Parks and Recreation Department to approve the Agreement with Musco Sports Lighting, LLC in the amount of $1,122,792, funded through the CIP Budget for Siegel Soccer Park improvements, for installation of LED lighting on six of the Jordan Farm Fields at the Richard Siegel Soccer Complex. Mr. LaLance made a motion to approve the Agreement with Musco Sports Lighting, LLC in the amount of $1,122,792, funded through the CIP Budget for Siegel Soccer Park improvements, for installation of LED lighting on six of the Jordan Farm Fields at the Richard  April 22, 2021 Page 6 Siegel Soccer Complex. Mr. Martin seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye” except Mr. Wade who voted “Nay”. The following letter from the Parks and Recreation Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to Warner’s Athletic Construction Change Order No. 2 for Soccer Park Turf.) Mr. Nate Williams, Parks and Recreation Director, presented the request of the Parks and Recreation Department to approve Change Order No. 2 with Warner’s Athletic Construction Co., LLC, in the amount of $3,101,722, funded through the CIP Budget for Siegel Soccer Park improvements, for turf work for four fields at the Richard Siegel Soccer Complex. Mr. Wade asked what the total material cost increase amount was, and Mayor McFarland moved the vote on this item to the end of the agenda to give Mr. Williams time to find the amount. Mayor McFarland announced that, due to emails the Council had been receiving regarding how much park land the City had, the total number of park land in the City was 1,138 acres. The following letter from the Executive Director of Public Works was presented to the Council: (Insert letter dated April 22, 2021 here with regards to roof replacement on Street Department’s Salt Barn.) Mr. Russell Gossett, Solid Waste Director, presented the request of the Street Department to approve awarding the Salt Barn Roof Replacement Contract to the low bidder Stubblefield Construction, LLC, pending Legal approval, in the amount of $164,000, funded through the Fiscal Year 2021 CIP Budget. Mr. Wade made a motion to approve awarding the Salt Barn Roof Replacement Contract to the low bidder Stubblefield Construction, LLC, pending Legal approval, in the amount of $164,000, funded through the Fiscal Year 2021 CIP Budget. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to Beer Permit Applications for Big Bobby’s BBQ at 2805 Old Fort Parkway, Suite O; Boro Quick Stop at 3208 Memorial Boulevard, Suite A; 7-Eleven #41937H at 1509 Joe B. Jackson Parkway and Special Event Permits for Center for the Arts, Inc. on 5/7/21, 5/8/21 and 5/9/21 at Cannonsburgh Village, 312 S Front Street.)  April 22, 2021 Page 7 Mr. Wade made a motion to approve Beer Permits for Big Bobby’s BBQ, 2805 Old Fort Parkway, Suite O (New Location); Boro Quick Stop, 3208 Memorial Boulevard, Suite A (Ownership Change); 7-Eleven #41937H, 1509 Joe B. Jackson Parkway (New Location), pending building and codes completion and Special Event Beer Permits for Center for the Arts, Inc. on 5/7/21, 5/8/21 and 5/9/21 at Cannonsburgh Village, 312 South Front Street. Mr. Martin seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The Assistant Finance Director announced that there were not any Board or Commission Appointments nor any Statements to be considered. Mr. Nate Williams, Parks and Recreation Director, stated that the total material cost increase for turf work was $379,574 Mr. LaLance made a motion to approve Change Order No. 2 with Warner’s Athletic Construction Co., LLC, in the amount of $3,101,722, funded through the CIP Budget for Siegel Soccer Park improvements, for turf work for four fields at the Richard Siegel Soccer Complex. Mr. Shacklett seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye” except Mr. Wade and Mr. Wright who voted “Nay”. Under other business the following letter from the Project Development Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to Sports*Com Emergency Pipe Repair Construction Contract.) Ms. Kayla Walker, Project Development Director, presented the request to approve a time and material Construction Contract with Rice Construction Co., LLC in the estimated amount of $250,000 funded from the General Fund’s Unforeseen account for emergency pipe repair at Sports*Com. Mr. LaLance made a motion to approve a time and material Construction Contract with Rice Construction Co., LLC in the estimated amount of $250,000 funded from the General Fund’s Unforeseen account for emergency pipe repair at Sports*Com. Mr. Wright seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Project Development Director was presented to the Council: (Insert letter dated April 22, 2021 here with regards to Sports*Com Emergency Pipe Repair Professional Services Contract.) Ms. Kayla Walker, Project Development Director, presented the request to approve the Professional Services Contract with Robert Warren & Associates in the estimated amount  April 22, 2021 Page 8 of $15,700 funded from the General Fund’s Unforeseen account for emergency pipe repair at Sports*Com. Mr. Wright made a motion to approve the Professional Services Contract with Robert Warren & Associates in the estimated amount of $15,700 funded from the General Fund’s Unforeseen account for emergency pipe repair at Sports*Com. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. Mr. Darren Gore, Assistant City Manager, updated Council on the potential expansion of Middle Point Landfill, explained the timeframe that Republic Services must follow to potentially gain approval to expand and which governing bodies Republic must gain approval from for expansion. Mayor McFarland stated that he had a meeting with representatives from Republic Services in which he asked them to withdraw their application for expansion, he was hopeful that they would withdraw their application, his recommendation was that the Council wait on passing a resolution voicing opposition to the landfill expansion Council agreed that if Republic did not withdraw their application they would still like representatives from Republic come speak before the Council regarding the landfill expansion. Mr. Craig Tindall, City Manager, gave a scheduling update on the upcoming City Council meetings. Mr. Rick LaLance gave an update on the MED Proceeds Community Investment Study Group meeting. There being no further business, Mayor McFarland adjourned this meeting at 6:56 p.m. _____ SHANE MCFARLAND – MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER