City Council

October 13, 2021 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session in the Business Center at the Murfreesboro Municipal Airport at 10:00 a.m. on Wednesday, October 13, 2021, with Mayor Shane McFarland present and presiding and with the following Council Members present and in attendance, to wit: Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Vice-Mayor Scales Harris was absent and excused from this session. The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager Chris Griffith, Executive Director/ Public Infrastructure Sam Huddleston, Executive Director/ Development Services Kim Williams, City Schools Finance Director Robert Holtz, Building and Codes Director Karen Lambert, Grant Coordinator Joshua Miller, Administrative Assistant Mayor McFarland commenced the meeting with a prayer followed by the Pledge of Allegiance. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated October 13, 2021 here with regards to easement offers for Overall Creek Pumping Station expansion.) Mr. Craig Tindall, City Manager, presented the request of the Water Resources Department to approve the purchase of easements in the amount of $56,250, with an additional 10% for voluntary grant of easements ($61,875), funded by the department’s CIP to continue the expansion of the Overall Creek Pumping Station. Mr. Martin made a motion to approve the purchase of easements in the amount of $56,250, with an additional 10% for voluntary grant of easements ($61,875), funded by the department’s CIP to continue the expansion of the Overall Creek Pumping Station. Mr. Wright seconded the motion and all members of the Council present voted “Aye”. The following letter from the Building and Codes Director was presented to the Council: (Insert letter dated October 13, 2021 here with regards to ADA Transition Plan for Public Facilities Design Services.) Mr. Robert Holtz, Building and Codes Director, presented the request to approve the Agreement with Kline Swinney Associates in the amount of $105,000, funded by the CIP, for design services related to the City’s ADA Transition Plan for Public Facilities.  October 13, 2021 Page 2 Mr. LaLance made a motion to approve the Agreement with Kline Swinney Associates in the amount of $105,000, funded by the CIP, for design services related to the City’s ADA Transition Plan for Public Facilities. Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The following letter from the Budget Director was presented to the Council: (Insert letter dated October 13, 2021 here with regards to August 2021 Dashboard packet.) The August 2021 Dashboard update, which included Financial, Building & Codes, Risk Management, Construction Data, City Schools Cash Flow Statements, and Revenue & Expenditure Budget Comparison Reports, was presented to Council with no discussion taking place. The following letter from the Councilmember LaLance was presented to the Council: (Insert letter dated October 13, 2021 here with regards to discussion and direction regarding management of MED proceeds.) Council engaged in discussion regarding the management of the proceeds from the MED sale resulting in the following decisions: $40,000,000 would be used for traffic improvements in which dedicated restricted accounts for each project would be created. Traffic improvement projects included Rutherford Boulevard extension and bridge over I-24, Memorial Boulevard from the VA to Cherry Lane widening, Lascassas Highway to the east of Dejarnette Lane widening and Old Fort Parkway widening. $21,475,000 will be contributed to the general fund directly with $5,000,000 used to begin development of a park on the west side of town. Remaining proceeds are to be held in a separate Trust, and two boards would be created, a Board of Trustees and a Charitable Board. The Board of Trustees will manage the investment strategies of the Trust, manage the disbursement of funds and will be composed of five members with legal or financial backgrounds that will be appointed by Council. The Charitable Board will oversee money given to charitable organizations out of the Trust and give instruction to the Board of Trustees for disbursement of charitable funds. A portion of the money the Charitable Board oversees will go towards a scholarship for Murfreesboro students at accredited higher learning institutions in the City, the Executive Director of Community Services will serve as an Ex-Officio member of the Board and the Board will be composed of seven members nominated by Council at staggered two, three and four year terms initially, with four year terms after the first terms end. An annual distribution of 4% from the Trust will be disbursed by the Board of Trustees. Initially, $500,000 of this distribution will be charitable community investment  October 13, 2021 Page 3 contributions overseen by the Charitable Board with the remainder of the distribution going to the general fund until such time that 15% of the distribution meets or exceeds $500,000. Thereafter, 15% of the distribution will be overseen by the Charitable Board and 85% of the distribution will go to the general fund for Council determination of use. The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated October 13, 2021 here with regards to Beer Permit Application for Mariscos Sayulita Nayarit, 2955 Rutherford Boulevard, Suite A.) Mr. LaLance made a motion to approve the Beer Permit for Mariscos Sayulita Nayarit, 2955 S. Rutherford Boulevard, Suite A (New Location). Mr. Wade seconded the motion and all members of the Council present voted “Aye”. The City Recorder/Finance Director announced that there were no statements to consider. There being no further business, Mayor McFarland adjourned this meeting at 1:56 p.m. SHANE MCFARLAND – MAYOR ATTEST: JENNIFER BROWN - CITY RECORDER