City Council

March 17, 2022 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, March 17, 2022, with Mayor Shane McFarland present and presiding and with the following Council Members present and in attendance, to wit: Madelyn Scales Harris Rick La La nee Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager Mark Foulks, Fire Rescue Chief Michael Bowen, Police Chief Angela Jackson, Executive Director/ Community Services Chris Griffith, Executive Director/ Public Infrastructure Raymond Hillis, Executive Director/ Public Works Sam Huddleston, Executive Director/ Development Services Trey Duke, City Schools Director Rhonda Darnell, Employee Services Assistant Director Scott Elliot, Project Manager Joshua Miller, Administrative Assistant Council Member Kirt Wade commenced the meeting with a prayer followed by the Pledge of Allegiance. Mayor McFarland proclaimed that, in the City of Murfreesboro, the Month of March would be known as Athletic Training Month to honor and spread awareness about what athletic trainers do, to urge the citizens of Murfreesboro to learn more about the importance of athletic training, and the caliber of MTSU's Athletic Training Program. Ms. Rhonda Darnell, Employee Services Assistant Director, recognized STARS Award recipients Ms. Maria Routon, Building and Codes Permit Technician, and Ms. Crystal Ellis, Parks and Recreation Program Coordinator. Ms. Routon was nominated for going above and beyond the call of duty by providing excellent customer service to her department and to customers. Ms. Ellis was nominated for going above and beyond the call of duty by performing the Heimlich maneuver on a child she noticed was choking during after-school snack time at Patterson Park. Mayor McFarland presented plaques recognizing Ms. Routon's and Ms. Eilis's ability to represent the best of what Murfreesboro City Employees have to offer, exhibiting core values and creating a better quality of life for citizens. Council Member Ronnie Martin stepped out at this time.  March 17, 2022 Page 2 The Consent Agenda was presented to the Council for approval: 1. Town Creek, Phase II Concept Planning Study (Administration) 2. Purchase of Portable Flypack (Communications) 3. Community Investment Program Funds Transfer (Finance) 4. FY22 City Manager Approved Budget Amendments (Finance) s. IP Telephony Contract Amendments (Information Technology) 6. Mandatory Referral for Abandonment of Water and Sanitary Sewer Easement along South Church Street (Planning) 7. Purchase of Office Furniture (Police) 8. True North Work Order No. 4 (Police) 9. Asphalt and Concrete Purchase Report (Street) 10. Main Street Banner Request (Street) 11. Guardrail Replacement Contract Amendment 1 (Street) 12. Asphalt Purchases Report (Water Resources) 13. Annual Audit Contract (Water Resources) 14. TTL Geotechnical Services Proposal for Overall Creek Pump Station (Water Resources) (Insert letters from Administration, Communications, Finance (2), Information Technology, Planning, Police (2), Street (3), & Water Resources (3) Departments here.) Mr. Wade made a motion to approve the Consent Agenda. Mr. Lalance seconded the motion and all members of the Council present voted "Aye". The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated March 17, 2022 here with regards to approval of Minutes of City Council Meetings.) Mr. LaLance made a motion to approve the minutes as written and presented for the regular meeting held on February 16, 2022, the special joint meeting held on February 16, 2022, and the regular Meeting held on February 24, 2022. Mr. Wade seconded the motion and all members of the Council present voted "Aye". Council Member Ronnie Martin returned at this time. The following letter from the Executive Director of Development Services was presented to the Council : (Insert letter dated March 17, 2022 here with regards to ProLogis and FedEx Publ ic ROW License Agreement on Elam Farms Parkway.) Mr . Sam Huddleston, Executive Director of Development Services, presented the request to approve the publ ic right-of-way License Agreement with ProLogis, LP. and Fedex Ground Package System, Inc. for temporary private use of a portion of the Elam Farms Parkway right-of-way.  March 17, 2022 Page 3 Mr. Martin made a motion to approve the public right-of-way License Agreement with ProLogis, L.P. and Fedex Ground Package System, Inc. for temporary private use of a portion of the Elam Farms Parkway right-of-way. Mr. Wright seconded the motion and all members of the Council voted "Aye". The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated March 17, 2022 here with regards to purchase of property at 2140 North Thompson Lane.) Mr. Craig Tindall, City Manager, presented the request to approve the purchase of the office building at 2140 North Thompson Lane, subject to due diligence, and approve remodeling of the building for a total estimated project cost of $4,000,000, funded by Bond Premiums and excess funds from previous Bond Proceeds. Mr. Wade made a motion to approve the purchase of the office building at 2140 North Thompson Lane, subject to due diligence, and approve remodeling of the building for a total estimated project cost of $4,000,000, funded by Bond Premiums and excess funds from previous Bond Proceeds. Mr. Wright seconded the motion and all members of the Council voted "Aye". The following letter from the City Recorder/ Fina nce Director was presented to the Council: (Insert letter dated March 17, 2022 here with regards to presentation of Annual Audit Report.) Mr. Jimmy Jobe, Jobe, Hastings, & Associates, presented the Annual Comprehensive Financial Report (ACFR) for the Fisca l Year ending June 39, 2021 (Fiscal Year 2021) for the City of Murfreesboro. The report expressed an unmodified (''clean") opinion on the City's Financial Statements for Fiscal Year 2021. Mr. Jobe highlighted areas of the report that may be of specia l interest to Council and answered questions. Mr. LaLance made a motion to accept the audit presented in the Annual Comprehensive Financial Report (ACFR) for the Fiscal Year ending June 30, 2021 (Fiscal Year 2021 ) for the City of Murfreesboro. Mr. Wade seconded the motion and all members of the Council voted "Aye". The following letter from the Executive Director of Public Infrastructure was presented to the Council: (Insert letter dated March 17, 2022 here with regards to Rutherford Boulevard Extension Professional Services Agreement. ) Mr. Chris Griffith, Executive Director of Public Infrastructure, presented the request to approve the Professional Services Agreement with Neel-Schaffer, Inc. in the amount of  March 17, 2022 Page 4 $716,739, funded from the CIP, for design services related to the extension of West Rutherford Boulevard. Mr. LaLance made a motion to approve the Professional Services Agreement with Neel-Schaffer, Inc. in the amount of $716,739, funded from the CIP, for design services related to the extension of West Rutherford Boulevard. Mr. Martin seconded the motion and all members of the Council voted "Aye". The following letter from the Executive Director of Public Infrastructure was presented to the Council: (Insert letter dated March 17, 2022 here with regards to Final Change Order for Rucker Lane Phase 1 Project. ) Mr. Chris Griffith, Executive Director of Public Infrastructure, presented the request to approve the final Change Order with Charles Deweese Construction, Inc. in the amount of $122,597. Mr. Griffith stated that this Change Order resulted in the total construction cost for the Rucker Lane Phase 1 Project decreasing from $2,299,947 to $2,177,350 with all funds coming from the CIP. Mr. LaLance made a motion to approve the final Change Order with Charles Deweese Construction, Inc. in the amount of $122,597. Mr. Shacklett seconded the motion and all members of the Council voted "Aye". The following letter from the Executive Director of Public Infrast ructure was presented to the Cou nci I: (Insert letter dated March 17, 2022 here with regards to Professional Services Contract - Butler Drive Realignment.) Mr. Chris Griffith, Executive Director of Public Infrastructure, presented the request to approve the Professiona l Services Contract with Kimley Horn, Inc. in the amount of $92,100, funded from the CIP, for services related to the realignment of Butler Drive. Mr. Wade made a motion to approve the Professional Services Contract with Kimley Horn, Inc. in the amount of $92,100, funded from the CI P, for services related to the realignment of Butler Drive. Mr. LaLance seconded the motion and all members of the Council voted "Aye" . The following letter from t he Project Manager was presented to the Council: (Insert letter dat ed March 17, 2022 here with regards to City Schools Reroofing Contracts. ) Mr. Scott Elliot, Project Manager, presented the request to approve the Contract with Porter Roofing Architectural Services Agreement in the amount of $1,989,798 for Phase I of the reroofing project at Mitchell-Neilson and Reeves- Rogers Elementary Schools and approve the Contract with Marion and Green Roofing in the amount of $847,080 for Phase II  March 17, 2022 Page 5 of the reroofing project at Hobgood and Brad ley Elementary Schools for a total project cost of $2,900, 536, funded from County Shared Bonds. Mr. Shacklett made a motion to approve the Contract with Porter Roofing Architectural Services Agreement in the amount of $1,989,798 for Phase I of the reroofing project at Mitchell-Neilson and Reeves-Rogers Elementary Schools and approve the Contract with Marion and Green Roofing in the amount of $847,080 for Phase II of the reroofing project at Hobgood and Bradley Elementary Schools for a total project cost of $2,900,536, funded from County Shared Bonds. Mr. LaLance seconded the motion and all members of the Council voted "Aye". The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated March 17, 2022 here with regards to HVAC Unit Replacement.) Mr. Darren Gore, Assistant City Manager, presented the request to approve the Agreement with Trane U.S. Inc., in the amount of $120,150, funded by the CI P, for replacement of HVAC units at the Stones River Water Treatment Plant. Mr. Wade made a motion to approve the Agreement with Trane U.S. Inc., in the amount of $120,150, funded by the CIP, for replacement of HVAC units at the Stones River Water Treatment Plant. Mr. Shacklett seconded the motion and all members of the Council voted "Aye". The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated March 17, 2022 here with regards to a Beer Permit Application for Urban Air Murfreesboro, 1952 Old Fort Pkwy., Ste. 6 and a Special Event Permit for the Charity Circle of Murfreesboro on 8/12/ 22 at 2914 Cherry Blossom Ln.) Mr. Martin made a motion to approve the Beer Permit for Urban Air Murfreesboro, 1952 Old Fort Parkway, Suite 6 (New Location), pending Building and Codes approval and a Special Event Permit for the Charity Circle of Murfreesboro on 8/12/22 at 2914 Cherry Blossom Lane. Mr. Wright seconded the motion and all members of the Council voted "Aye". The City Recorder/Finance Director announced that there were no board or commission appointments, nor any statements to consider. There being no further business, Mayor McFarland adjourned th is meeting at 6:47 p.m. ATTEST: ' ~ ~ 2 MAYOR --- ~ NNIFEFlowN -~ CITY RECORDER