City Council

City of Murfreesboro City Council - Regular Session Thursday, May 4, 2023, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, May 4, 2023. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Bill Shacklett Kirt Wade Shawn Wright Madelyn Scales Harris and Austin Maxwell were absent and excused from this meeting. City Representatives Present Cra ig Tindall, City Manager David Ives, Assistant City Attorney Roman Hankins, Assistant City Attorney Jennifer Brown, City Recorder I Finance Di rector Darren Gore, Assistant City Manager/ Water Resources Director Greg McKnight, Planning Director Ryan Hulsey, Airport Manager Chris Griffith , Executive Director of Engineering Matt Jarratt, Director of Information Technology Chris Yeager, City Clerk Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and acknowledged that today was the National Day of Prayer. He commenced the meeting with a prayer followed by the Pledge of Allegiance. Ceremonial Items Proclamation. Mayor Shane McFarland presented and read a Proclamation, on behalf of t he entire City Council, to recognize May 7-13, 2023 as Drinking Water Week and asked that all citizens join him in expressing appreciation for Water Resources personnel for their hard work and dedicat ion. Consent Agenda The Consent Agenda w as presented for approval with Council Communications for the following items: 1. Transportation Department Title VI Program Plan (Administration/Transportation) 2. Contract for Management and Administ rative Services for CDBG Program Activities FY24 (Community Development) City Council Meeting Minutes May 4, 2023, 6:00 pm Page 1 of 7  3. FY24 Annual Action Plan (Community Development) 4. Homeowner Rehabilitation - 1307 Stonewall Blvd (Community Development) 5. Grant Contract Amendments between Greater Nashville Regional Council and St. Clair Senior Center (Parks) 6. Use of RFCSP Method of Procurement for Transit Buses (Purchasing) 7. Purchase of Stormwate.r Concrete Piping for Drainage Improvement (Street) 8. Asphalt Purchases Report (Water Resources) Mr. Wade made a motion to approve the Consent Agenda. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None New Business Ordinance 9. Ordinance 23-0-17 Setting FY24 Water and Sewer Rate (First Reading). The ordina nce titled, "ORDINANCE 23-0-17 amending Chapter 33, Water and Sewers, Section 33-1 of the Murfreesboro City Code, dealing with water resources rates and charges" was offered for passage on first reading. Mr. Wade made a motion to approve Ordinance 24-0-17. Ms. Averwater seconded the motion. Upon roll call, the ordinance was passed on its first reading by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Resolution 10. Resolution 23-R-11 Unclaimed Property. The resolution titled , "RESOLUTION 23-R-11 requesting unclaimed balance of accounts remitted to State Treasurer under Unclaimed Property Act" was offered for passage on its first and only reading. Mr. Wright made a motion to approve Resolution 23-R-11 . Ms. Averwater seconded the motion. Upon roll call, the resolution was passed on its first and only reading by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None On Motion 11. Cleary Construction Airport Pavement Maintenance Contract . Ryan Hulsey, Airport Manager, presented a Council Communication regarding the approval for the Airport Maintenance Contract with Clearly Construction, Inc. to complete various airside pavement maintenance tasks at the Murfreesboro Municipal Airport in the amount of $2,660,073. Project will be funding through federal, state, and local funds. City Coun cil Meeting Minutes May 4, 2023, 6:00 pm Page 2 of 7  Vice Mayor Shacklett made a motion to approve the contract. Ms. Averwater seconded the motion, as presented. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Abstain: Kirt Wade 12. FY22 CIP Fund Reallocation for Manson/Fortress Project. Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication regarding FY22 CIP Funds reallocated for the Manson and For:tress Pike Intersection improvements and requested approval of the CIP Fund reallocation. The estimated cost of the project is $1,000,000. Mr. Wade made a motion to approve the CIP Fund reallocation. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 13. Contract for Construction for Gateway Boulevard Extension Project. Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication regarding the agreement with Sessions Paving Company for construction of the Gateway Boulevard extension project in the amount of $2,387.982. Mr. Griffith requested Council approve the agreement. Vice Mayor Shacklett made a motion to approve the contract. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Abstain: Jami Averwater 14. Gateway Boulevard Construction Administration Contract. Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication regarding the agreement and requested Council approve the Administration Agreement between the City and Energy Land and Infrastructure, LLC for $63,120. Mr. Wade made a motion to approve the contract. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Abstain: Jami Averwater City Council Meeti ng Minutes May 4, 2023, 6:00 pm Page 3 of 7  15. Renewal of Managed Security Service. Matt Jarratt, Information Technology Director, presented a Council Communication regarding the renewal agreement of managed security services for the City and Water Resources and requested Council approve the Agreement between the City and Waypoint Business Solutions for $273,442. The proposed service provides 24-hour cyber- security monitoring. Mr. Wade made a motion to approve the agreement. Ms. Averwater seconded t he mot ion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 16. Amended and Restated Agreement with WastAwayfor Qualified Biogas Facility. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and agreement regarding approval of the Amended and Restated Agreement between the City and WastAway, LLC. for $2,500,000. The agreement requires design contracts with Griggs and Maloney and WastAway, LLC. Ms. Averwater made a motion to approve t he agreement. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the follow ing vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 17. Geotechnical Services for Qualified Biogas Facility on Butler Drive. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication regarding Task Order No. 2 for geotechnical services for the biogas facility on Butler Drive. The increased for cost of services $43,750 raising the total geotechnical expense to $83,750. Mr. Gore requested approval of Task Order No. 2 with Griggs and Maloney, Inc. Mr. Wade made a motion to approve the Geotechnica l Services Task Order No. 2. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 18. SCADA Contract Amendment. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Com·munication regarding an amendment with Waypoint Solution for the purchase of two SCADA servers and requested approval of the amendment. The amendment adjusts the contract amount to $194,286. City Council Meeting Minutes May 4, 2023, 6:00 pm Page4 of 7  Mr. Wright made a motion to approve the Amendment with Waypoint Solution. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 19. LJA Engineering Task Order Amendment Hobas Pipe Sewer Rehabilitation. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication regarding a Task Order amendment to rehabilitate Hobas sewer pipes within the sewer syst em and requested approval of the amendment. The estimated expense is $60,260. Mr. Wright made a motion to approve the LJA Engineering Task Order Amendment. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 20. Construction Contract for Sewer Rehabilitation. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication regarding a construction contract with SBW Constructors (aka SBW Contractors, Inc.) for sanitary sewer rehabilitation project involving approximately 6,803 linear feet of Hobas sewer interceptor pipe to Council for approval. The expense forth is phase of the project, $9,945, 158, is funded by MWRD working capital reserves. ARP funds will reimburse a portion of the project. Mr. Wade made a motion to approve the contract. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 21. SSR Engineering Task Order Amendment Overall Creek Pump Sation. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication regarding an amendment to add services associated with the Overall Creek Pump Station design and construction with SSR Engineering. Mr. Gore requested the additional funds $37,497.50 be approved. Mr. Wade made a motion to approve the Task Order Amendment with SSR Engineering. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments City Counc il Meeting Minutes May 4, 2023, 6:00 pm Page 5 of 7  22. Cable Television Commission. Mayor McFarland presented a Council Communication regarding reappointment of Nathan Brown and Dennis Oneal to the Cable Television Commission. Nathan Brown and Dennis Oneal were both recommended for reappointment with a term expiration of April 30, 2026. Mr. Wright made a motion to approve the rea ppointments. Ms. Averwater seconded t he motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 23. Housing Authority. Mayor McFarland presented a Council Communication regarding the reappointment of Michelle Thomas to the Murfreesboro Housing Authority. Michelle Thomas was recommended for reappointment with a term expiration of May 3, 2028. Mr. Wright made a motion to approve the reappointment. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 24. Pension Committee. Mayor McFarland presented a Council Communication regard ing the reappointment of Earl Hull, Greg Sample, and Erin Tucker and appointment of Jennifer Brown replacing Melissa Wright and Justin Burris replacing Charles Myatt to the Pension Committee. Earl Hull, Greg Sample, and Erin Tucker were recommended for reappointment with a term expiration of June 1, 2026. Jennifer Brown and Justin Burris were recommended for appointment with a term expiration of June 1, 2026. Mr. Wright made a motion to approve the reappointments and appointments. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Licensing No regular beer permits or special event beer permits were presented . Payment of Statements No payment of statements was presented. Other Business Mr. Tindall announced that the next meeting will be held on May 1o, 2023, at 11 :30 am for the Workshop Meeting. City Council Meeting Minutes May 4, 2023, 6:00 pm Page 6 of 7  Vice Mayor Shacklett announced JazzFest will be held at The Fountains this weekend, May 5, 2023. Mr. Wright announced the first Market on the Square will be held on Saturday, May 6, 2023. Mayor McFarland spoke about complaints regarding muffler and racing cars in the past year. The mayor stated it is against the City's Code and ordinances to have loud mufflers. Murfreesboro Police Department will be issuing fines for those who are not in compliance. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:30 p.m. - si:fANE MCFARLAND MAYOR ATTEST: ~ ~ ~ (_,ui CKER CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL:Ja:lf\\)()._~ C\ l cJi(jd,_5 City Council Meeting Minutes May 4, 2023, 6:00 pm Page 7 of 7