City Council

City of Murfreesboro City Council-Workshop Regular Session Wednesday, May 1o, 2023, at 11 :30 am T E N N E S S E E Municipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11 :35 a.m. on Wednesday, May 1O, 2023. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Shawn Wright Kirt Wade was absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager/Water Resources Director Sam Huddleston , Assistant City Manager Erin Tucker, Budget Director Lesley Short, Assistant Finan ce Director Chris Yeager, City Clerk Prayer and Pledge of Allegiance Mayor McFarland called th_e meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Action Items 1. Ordinance 23-0-20 FY23 Budget Amendment (First Reading). Erin Tucker, Budget Director, presented a Council Communication t o amend the FY23 Budget. The ordinance titled, "ORDINANCE 23-0-20 amending the 2022-2023 Budget (7th Amendment)" was offered for passage on first reading. Ms. Averwater made a motion to approve Ordinance 23-0-20. Ms. Scales Harris seconded the motion. Upon roll call, the ordinance was passed on its first reading by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland City Council Workshop Meeting Minutes May 10, 2023, 11 :30 am Page 1 of 5  Nay: None 2. Resolution 23-R-17 FY23 Community Investment Trust Budget. Erin Tucker, Budget Director, presented a Council Communication requesting Council approval of the FY23 Community Investment Trust Budget. The resolution titled, "RESOLUTION 23-R-17 approving the budget of the Community Investment Trust for the Fiscal Year 2023" was offered for passage on its first and only reading. Mr. Maxwell made a motion to approve Resolution 23-R-17. Ms. Averwater seconded the motion. Upon roll call, the resolution was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 3. Construction Contract for 2140 Thompson Lane Renovations. Sam Huddleston, Assistant City Manager, presented a Council Communication requesting Council approve the construction contract with Baron Construction LLC and the established project budget f or renovations to the Fire Rescue and Parks Administration building located at 2140 N. Thompson Lane. The project budget of $2,600,000 will be funded from the FY21 CIP Budget. Discussion ensued. Mr. Maxwell made a motion to approve the contract and project budget. Vice Mayor Shacklett seconded the motion. Upon roll call, motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 4. Development Agreement with Rutherford County and the Rutherford County Board of Education. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and PowerPoint presentation requesting approval of the Development Agreement with Rutherford County and the Rutherford County Boa rd of Education pertaining to property located outside the City limits and providing for extending City sewer service to that property. The proposed development agreement permits private sewer facilities to the two proposed schools upon approval of construction by Murfreesboro Water Resources Department. Rutherford County Schools is responsible for design, construction, mainte nance, and repair of sewer facilities. The agreement also requires Rutherford County Schools and Rutherford County agree upon plans to improve Blackman Road and Baker Road for internal traffic circulation, as City Council Workshop Meeting Minutes May 10, 2023, 11 :30 am Page 2 of 5 recommended in the Traffic Impact Study. Discussion ensued. Adam Tucker, City Attorney, confirmed that Rutherford County Schools has conducted and received the results of the Traffic Impact Study and provided the report to City staff in the process of negotiating the Development Agreement. Mr. Gore requested Councll approve the Development Agreement with Rutherford County Board of Education and Rutherford County. Mr. Maxwell made a motion to approve the Development Agreement with Rutherford County Department of Education and Rutherford County. Ms. Sca les Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: Jami Averwater Workshop Items 5. 10-yr Plan Update and Proposed Fee Structure. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and documents reviewing an updated ten-year planning document for solid waste and a proposed supporting fee structure for the City of Murfreesboro. This plan finances an alternative solid waste disposal and management solution that does not rely on an expansion of Middle Point Landfill. The plan update initiates an eight-year strategy to move the Solid Waste Department toward a self-supporting utility service. This strategy entails a proposed $2.00 increase per month per residential solid waste customer and $5.00 increase per month per commercial solid waste customer outside the Central Business District. The Council discussed residential and commercial solid waste fees. Discussion ensued . No action was taken. 6. Broad Street Redevelopment Project. Mayor McFarland informed the Counci l this item was pulled from the agenda. This item was deferred until a later meeting due to a vendor request. 7. Development Impact Fee. Craig Tindall, City Manager, presented a Council Communication for consideration of Development Impact Fees. Some consideration has been given to assessing re sidential units on a per square foot basis with the other use types being set that the total fee amount. Mr. Tindall presented information on potential development impact fee rates and distribution of funds. The fees are based on the consultant findings. Council directio n was requested to complete the ordinance establishing the fees that will be assessed. The Counci l discussed fees by land use type and unit type as well as the ordinance that will establish fees. City Council Workshop Meeting Minutes May 10, 2023, 11 :30 am Page 3 of 5  Mr. Wright made a motion to recommend the fee schedule for the ordinance be set at $3.00 per square foot for residential and full load for all others by dwelling. Mr. Maxwell seconded the motion. Discussion ensued. Mayor McFarland indicated he would like the motion setting the fee be made in a televised meeting; this vote is only the recommendation of the fee to come back to Council with the ordinance. Vice Mayor Shacklett requested a public hearing for stakeho lders occur at when the ordinance is presented . Mr. Wright amended the motion to recommend the fee for the ordinance to $3.00 dollars a square foot with a coinciding public hearing for stakeholders. Mr. Maxwell seconded the motion. Upon roll call, motion failed by the following vote: Aye: Austin Maxwell, Bill Shacklett, Shaw n Wright Nay: Jami Averwater, Madelyn Scales Harris Abstain: Shane McFarland Ms. Averwater requested Council hold a public hearing with stakeholders prior to the approval of an ordinance. Council directed City staff to draft a fee schedu le ordinance to be presented to Counci l with the fee amount to be decided. Adam Tucker, City Attorney, stated he could draft the ordinance, without the fees, for the public hearing. 8. CIP Reallocation. Jennifer Brown, City Recorder/ Finance Director, presented a Council communication and documents regarding CIP reallocation schedule and the CIP funds transfer request between the Bond Fund and General Fund for Towne Creek and Rucker Lane. This information was provided to Council as notification only and no vote was necessary. 9. March 2023 Dashboard. Erin Tucker, Budget Director, presented a Council Communication and documents regarding the March 2023 Dashboard . This information was provided to Council as notification only and no vote was necessary. Discussion ensued regarding hotels and motels. Board and Commission Appointments No board and commission appointments were presented . Licensing 10. Beer Permits. No beer permits were presented. Payment of Statements No payment of statements was presented. Other Business City Council Workshop Meeting Minutes May 10, 2023, 11 :30 am Page 4of 5  Erin Tucker, Budget Director, informed Council of a special meeting at 4:00 p.m. on May 25, 2024, to discuss the yearly budget. This meeting will take place prior to Council's regular meeting session at 6:00 p.m. Discussion ensued regarding scheduling the budget meetings. Mr. Maxwell asked if wo.rkshop meetings could be held on Thursdays rather t han Wednesdays to help with staff and meeting requirements. Adam Tucker, City Attorney, will draft an ordinance to amend the meeting day for Council workshops to be held the second Thursday of each month. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 12:58 p.m. SHANE MCFARLAND MAYOR ATTEST: c#' ~= TUCKER = CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: -:£\(\\)()..<\..~ C\, d-.Oct.5 City Council Workshop Meeting Minutes May 10, 2023, 11 :30 am Page 5 of 5