City Council

City of Murfreesboro City Council- Workshop Regular Session Thursday, June 8, 2023, at 11 :30 am T E N N ES S E E Municipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11 :34 a.m . on Thursday, June 8, 2023. Council Members Present Bill Shacklett, Vice Mayor- Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Mayor Shane McFarland, Kirt Wade, Shawn Wright were absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Sam Huddleston, Assistant City Manager Erin Tucker, Budget Director Chad Gehrke, Airport Director Gabriel Moore, Project Engineer Chris Yeager, City Clerk Prayer and Pledge of Allegiance Vice Mayor Shacklett called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Action Items 1. FY24 Budget Resolutions (Administration). Erin Tucker, Budget Direct or, presented a Council Communication and documents regarding FY24 budget resolut ions and presented resolutions for approval. Vice Mayor Shacklett stated items 1e and 1f would be moved to the beginning of the meeting for Council discussion. 1e. Resolution 23-R-20 One Time Distribution to Schools and 1f. City Schools Subrecipient Agreement. The resolution titled, "RESOLUTION 23-R-20 authorizing one-time distribution of funds from the Tennessee State-Subdivision Opioid Settlement Fund to Murfreesboro City Schools" and the Subrecipient Grant Agreement between the City of City Council Workshop Meeting Minutes June 8, 2023, 11 :30 am Page 1 of7  Murfreesboro and Murfreesboro City Schools for School-based Opioid Remediation Program to Prevent Misuse of Opioids funded through the Tennessee State-Subdivision Opioid Agreement for an initial payment of $140,935 was offered for Council consideration. Mr. Maxwell requested these items be deferred to a subsequent meeting so Council wou ld have time to review the use of the $140,000 and so all seven Council members could be present for these items. Ms. Scales Harris made a motion to defer Resolution 23-R-20 and City Schoo ls Subrecipient Agreement. Mr. Maxwell second the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None Ms. Averwater requested staff and Council stay on top of the two deferred items due to schools starting soon and one item being for hiring so the items can be in place for the fall. Discussion ensued about the time line to bring the items back for consideration. 1c. Resolution 23-R-15 City Schools. Vice Mayor Shackett requested Council consider Resolution 23-R-15 first since the schools budget was on everyone's mind. The resolut ion tit led, "RESOLUTION 23-R-15 approving the budget of the Murfreesboro City Schools for the Fiscal Year 2024 (hereafter "FY2024"), which budget includes the general purpose fund, the extended school program fund, the federal and state program funds, the cafeteria fund, and the debt service fund" was offered for passed on its first and only reading. Mr. Maxwell made a motion to approve Resolution 23-R-15, less deferring $140,000 to come up at a future date prior to the start of school with a decision. Ms. Scales Harris seconded the motion. Upon roll call, the motion passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None 1a. Resolution 23-R-13 Water Resources. The resolution titled, "RESOLUTION 23-R-13 approving the budget of the Murfreesboro Water Resources Department for the Fiscal Year 2024 (hereafter "FY2024")" was offered for passed on its first and only reading. Ms. Averwater made a motion to approve Resolution 23-R-13. Mr. Maxwell seconded t he motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None City Council Workshop Meeting Minutes June 8, 2023, 11 :30 am Page 2 of 7  1b. Resolution 23-R-14 Stormwater Utility Management. The resolution titled, "RESOLUTION 23-R-14 approving the budget of the Stormwater Utility Management Fund for the Fiscal Year 2024 (hereafter "FY2024")" was offered for passed on its first and only reading. Mr. Maxwell made a motion to approve Resolution 23-R-14. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None 1d. Resolution 23-R-18- Community Investment Trust. The resolution titled, "RESOLUTION 23-R-18 approving the budget of the Community Investment Trust for the Fiscal Year 2024 (hereafter "FY2024")" was offered for passed on its first and only reading. Ms. Averwater made a motion to approve Resolution 23-R-18. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None 2. FY24 Budget Changes and Related Ordinances (Administration). Erin Tucker, Budget Director, presented a Council Communication and documents to Council regarding the budget and tax rate ordinances and reviewed suggested amendments to Ordinance 23-0-18. Ms. Tucker recommended Council approve amended budget changes. 2a. Ordinance 23-0-18 FY24 Budget (Second and Final Reading). The ordinance titled "ORDINANCE 23-0-18 adopting a budget and appropriations ordinance providing for appropriations out of the general ·and special funds of the City of Murfreesboro, Tennessee, of certain sums to defray the current, necessary and special expenses of said City for Fiscal Year 2024 (hereafter "FY2024"), and for other purposes" which passed its fi rst reading on May 25, 2023, was offered for passage on its secq_nd and final reading. Ms. Averwater made a motion to approve Ordinance 23-0-18, as amended, on second and final reading. Mr. Maxwell seconded the motion. Jennifer Brown clarified that Council needed to vote on the amendments prior to voting on the ordinance. Ms. Scales Harris made a motion to amend Ordinance 23-0-18 prior to second and final reading. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the fo llowing vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None City Council Workshop Meeting Minutes June 8, 2023, 11 :30 am Page 3 of 7  Mr. Maxwell made a motion to approve Ordinance 23-0-18, as amended, on second and final reading. Ms. Scales Harris seconded the motion. Upon roll call, the motion was by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None 2b. Ordinance 23-0-19 FY24 Tax Rate (Second and Final Reading). The ordinance titled "ORDINANCE 23-0-19 providing for the levy and collection of a tax for the year 2023 upon all property, real, personal and mixed, within and subject to the jurisdiction of the City of Murfreesboro that is now taxable under the laws and Constitution of the State of Tennessee and the Charter of said City, and for the interest and costs to be added to such taxes after certain dates." which passed its first reading on May 25, 2023, was offered for passage on its second and final reading. Ms. Averwater made a motion to approve Ordinance 23-0-19 on second and fina l reading. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None 3. Community Investment Program Funds Transfer (Administration). Erin Tucker, Budget Director, presented a Council Communication requesting Council approve the CIP fund transfer for Brin kley Road due to higher construction costs and for rep lacement vehicles f or the Fire Department. Mr. Maxwell made a motion to approve the CIP funds transfer. Ms. Scales Harris seconded the motion. Upon roll call, the moti on was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None 4. Resolution 23-R-16 Other Post-Employment Benefits (OPEB) FY24 (Finance). Jenn ifer Brown, City Recorder/ Finance Director, presented a Council Communication requesting Council approve the annual election to provide other post-employment benefits (OPEB) for retirees and long-term disabled employees for FY 2024. The resolution titled, " RESOLUTION 23-R-16 to provide other post-employment benefits (OPEB) for City of Murfreesboro retirees and long-term disabled employees for Fiscal Year 2024 (hereafter "FY2024") to include health/medical, dental, vision, and life insurance benefits" was offered for passage on its first and only reading. City Council Workshop Meeting Mi nutes June 8, 2023, 11:30 am Page 4 of 7  Ms. Scales Harris made a motion to approve Resolution 24-R-16. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None 5. FY23 Annual Audit Contract (Finance). Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication and documents regarding the annual audit contract and production of the annual comprehensive financial report (ACFR) for FY23. Ms. Brown requested Council approve the contract with Jobe, Hastings & Associates and authorize the City Recorder to sign the State's electronic contract as the City's representative. Ms. Scales Harris made a motion to approve the contract with Jobe, Hast ings & Associates to authorize the City Recorder to sign the State 's electronic contract as the City's representative. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by t he following vote: Aye: Jami Averwater, Maaelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None 6. Runway, Taxiway A, and Apron Pavement Rehabilitation Construction Administration Work Authorization (Airport). Chad Gehrke, Airport Director, presented a Council Communication regarding Runway, Taxiway A, and Apron Pavement Rehabilit ation Construction Administration Work Authorization. Mr. Gehrke requested Council approve Work Authorization No. 23-01 with Barge Design Solutions, Inc. for construction administrative services for the Runway, Taxiway A, and Apron Pavement Rehabilitation Project in the amount of $123,494. Ms. Scales Harris made a motion to approve the Work Authorization No. 23-01 with Barge Design Solutions, Inc. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett Nay: None 7. Administration Town Creek Task Orders 3 and 4 (Administration). Gabriel Moore, Project Engineer, presented a Council Communication regarding task orders for Town Creek Phase 2 daylighting project. Mr. Moore requested Council approve Task Order 3 and 4 with Griggs and Maloney Incorporated. Task Order-3 provides for Geotechnical Exploration and Environmental Soil Sampling throughout the Town Creek Phase 2 corridor and Task Order 4 provides for Master Planning and Due Diligence activities within the Phase 2 corridor. City Council Workshop Meeting Minutes June 8, 2023, 11:30 am Page 5 of 7  Ms. Averwater made a motion to approve the permits. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwe ll, Bill Shacklett Nay: None Payment of Statements No payment of statements was presented. Other Business No other business was presented. Adjourn There being no further busiriess, Vice Mayor Shacklett adjourned t his meeting at 12:37 p.m. BI LL SHACKLETT VICE MAYOR ATTEST: rUCKER CITY RECORDER/ CHIEF FINANCIAL OFFICER City Council Workshop Meeting Minutes June 8, 2023, 11 :30 am Page 7 ot 7