City Council

City of Murfreesboro City Council- Regular Session Thursday, June 29, 2023, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:01 p.m. on Thursday, June 29, 2023. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright City Representatives Present Craig Tindall, City Manager David Ives, Assistant City Manager Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager/ Water Resources Director Sam Huddleston, Executive Director of Development Services Nate Williams, Parks and Recreation Director Angela Jackson, Executive Director of Community Services Randolph Wilkerson, Employee Services Director Scott Elliott, Project Development Manager Mark McCluskey, Fire Rescue Chief Russ Brashear, AssistantTransportation Director Brad Barbee, Planner Roman Hankins, Assistant City Attorney Michael Bowen, Police Chief Matthew Blomeley, Assistant Planning Director Cathy Smith, Purchasing Director Lesley Short, Assistant Finance Director Dr. Trey Duke, Director of City Schools Mike Browning, Public Information Officer Chris Yeager, City Clerk Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Vice Mayor Shacklett introduced Corey Trimble, pastor of Experience Community Church , who then led the meeting in prayer. Vice Mayor Shacklett thanked Pastor Trimble for the good work Experience Church is doing in Murfreesboro. Vice-Mayor Shacklett then led the Pledge of Allegiance. City Council Meeting Minutes June 29, 2023, 6:00 pm Page 1 of 8 Ceremonial Items STARS Award for May 2023 (Employee Services). Randolph Wilkerson, Emp loyee Services Director, presented the STARS Award for the month of May upon Benny Barrett, Todd Fische r and Carman Walls of the Parks and Recreation Department. The STARS award purpose is to recognize City employees that go above and beyond the call of duty. These three men helped in the search for a medically compromised individual in Barfield Park. The three men were recommended for their readiness to help and their critical involvement in a crisis situation. Proclamation: Dr. Alphonse Carter. Mayor McFarland read a proclamation declaring t oday, June 29, 2023, Dr. Alphonse Carter Day. He noted Dr. Carter's instrumental role as part of the Water and Sewer Board and his long service of 24 years to the City of Murfreesboro. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. FY19 and FY21 CIP Funds Reallocated for Airport Gate B Access Road {Adm in) 2. Wine Sales Certificate of Compliance -Aldi #102 (Finance) 3. Mandatory Referral for Abandonment of a portion of a Water Line Easement along Burgess Street (Planning) 4. Mandatory Referral for Sanitary Sewer Easement Abandonment and Dedication Southeast of Racquet Club Drive (Planning) 5. Mandatory Referral for Abandonment of Alley Right-of-Way West of Kings Highway (Planning) 6. Mandatory Referral for Dedication of Electric Easement along Robert Rose Drive (Planning) 7. Mandatory Referral for Abandonment of Right-of-Way and Utility Easement Along Ashers Fork Drive (Planning) 8. Approval of Request For Competitive Sealed Proposals (RFCSPs) for Departments (Purchasing) 9. Contract with TDOT for Preventive Maintenance Expenses (Transportation) Mr. Wade made a motion· to approve the Consent Agenda. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: City Council Meeting Minutes June 29, 2023, 6:00 pm Page 2 of 8  Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Sharie McFarland Nay: None Old Business Ordinance 10. Ordinance 23-0-23 Termination of Osborne Lane Special Sanitary Sewer Assessment District (Second and Final Reading) (Water Resources}. The ordinance titled, "ORDINANCE 23-0-23 amending the Murfreesboro City Code, Chapter 33 - Water and Sewers, Section 33-208, regarding the Osborne Lane Sanitary Sewer District" which passed its first reading on June 15, 2023, was offered for passage on its second and final reading. Mr. Maxwell made a motion to approve Ordinance 23-0-23 on second and final reading. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None New Business Land Use Matters 11. Sewer Allocation Variance - Old Fort Parkway - Hotel (Planning). Brad Barbee, Planner, presented a Council Communication regarding a proposed development request for additional density above the sewer allocation ordinance's zoning allowance allowing higher single- family unit equivalent density (sfu)_by approximately 77 sfu's for the proposed hotel to be located along the south side of Old Fort Parkway north of West Main Street (Studio 6). Mr. Barbee requested Council approve the variance. Mr. Wade made a motion to approve the sewer allocation variance. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 12. Sewer Allocation Variance - Manchester Pike - Gas Station (Planning). Brad Barbee, Planner, presented a Council Communication regarding a proposed development request for additional density above the sewer allocation ordinance's zoning allowance allowing single-family unit equivalent density (sfu) by approximately 1.5 sfu's tor the proposed convenience store/gas City Council Meeting Minutes June 29, 2023, 6:00 pm Page 3 of 8  station to be located at the northeast corner of Manchester Pike and Keeneland Commercial Boulevard. Mr. Barbee requested Council approve the variance. Discussion ensued. Ms. Averwater made a motion to approve the sewer allocation variance. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright Nay: Shane McFarland 13. Sewer Allocation Variance - New Salem Highway - Commercial Development {Planning). Brad Barbee, Planner, presented a Council Communication regarding a proposed development request for additional density above the sewer allocation ordinance's zoning allowance allowing higher single-family unit equivalent density (sfu) by approximately 4.4 sfu's for the proposed commercial center to be located at the intersection of New Salem Highway and Rivermont Way. Mr. Barbee requested Council approve the variance. Mr. Maxwell made a motion to approve the sewer allocation variance. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 14. Sewer Allocation Variance - East Main Street - Dapper Owl (Planning). Brad Barbee, Planner, presented a Council Communication regarding a proposed development request for additional density above the sewer allocation ordinance's zoning allowance for the Dapper Owl at 2412 East Main Street allowing higher single-family unit equivalent density (sfu) by approximately 425 gallons by reallocating capacity from other future developments in basin 10A-4. Mr. Barbee requested Council approve the variance. Ms. Averwater made a motion to approve the sewer allocation variance. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None Abstain: Shawn Wright On Motion City Council Meeting Minutes June 29, 2023, 6:00 pm Page 4 of 8  15. Murfreesboro City Scbools Pre-K Parking Lot Maintenance (Administration). Scott Elliott, Project Development Manager, presented a Council Communication and proposal to reallocate CIP funds fo r maintenance and additions to the existing parking lot at the Murfreesboro City Schools Pre-K facility located at 930 Cason Lane. The $160,000 in funds would be reallocated from the FY19 CIP. Ms. Scales Harris made a motion to approve the reallocation. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bi ll Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 16. Purchase of Two New Trucks (Fire Rescue). Mark McCluskey, Fire Chief, presented a Council Communication and documents regarding a proposal to purchase two Chevrolet Silverado trucks from Wilson County Motors. Funds would come from FY19, FY21, and FY22 CIP funds totaling $71,629. Ms. Scales Harris made a motion to approve the purchase and contract. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 17. Work Authorization# 5 Old Fort Ballpark and Parking Lot Renovations (Parks). Nate Williams, Parks and Recreation Director, presented a Council Communication and documents for the design of Old Fort Ballpark and parking lot renovations by ELI, LLC. Funds would come from FY21 CIP funds totaling $116,410. Mr. Williams requested Council approve Work Authorization #5 to the Master Services Agreement. Ms. Scales Harris made a motion to approve Work Authorization # 5 with ELI, LLC. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 18. Contract to Purcha_se Replacement Buses (Transportation). Russ Brashear, Assistant Transportation Director, presented a Council Communication and contract with Mid- City Council Meeting Minutes June 29, 2023, 6:00 pm Page 5 of 8 South Bus Center to purchase nine transit buses. Funds would be budgeted from federal grants ($1,161,312) and state grants ($109,425) totaling $1,270,737. Ms. Scales Harris made a motion to approve the purchase and contract with Mid-South Bus Center. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 19. FY24 Personnel Budget Amendment (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and FY2024 personnel budget amendment. The amendment will promote the current Fats, Oils and Grease (FOG) Coordinator to a Development Coordinator (DC) and add a new position for a Project Engineer (PE). Additional payroll expenses of approximately $105,000 are available by decreasing the Department's Future Capital Expenditure Sinking Fund by a commensurate amount. An additional $48,000 in benefits would also be an added cost. Mr. Wade made a motion to approve the budget amendment. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments 20. Board of Zoning Appeals (Administration). Mayor McFarland presented a Council Communication regarding reappointment of Board of Zoning Appeals members. Tim Tipps and Davis Young were both recommended for reappointment with term expirations of June 30, 2026. Mr. Wright made a motion to approve the reappointments. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Sha~e McFarland Nay: None 21. Historic Zoning Commission (Administration). Mayor McFarland presented a Council Communication regarding reappointment of Historic Zoning Commission members. Gilbert Backland, Deborah Belcher, Bill Jakes and Mary Maywhite were recommended for reappointment. City Council Meeting Minutes June 29, 2023, 6:00 pm Page 6 of 8  Mr. Wright made a motion to approve the reappointments. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Assistant City Attorney David Ives stated an amended memo was submitted to Council that afternoon with different names. Mayor McFarland originally read from a previous draft of the memo with incorrect names. Mayor McFarland presented the amended memo and requested Council amend the motion to instead reappoint Jeff Davis and Linda Anderson with term expirations of June 30, 2028. Mr. Wright made a motion to approve the amended reappointments of Jeff Davis and Linda Anderson. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 22. Planning Commission {Administration}. Mayor McFarland presented a Counci l Communication regarding appointment of Planning Commission members. Bryan Prince was recommended for reappointment and Reginald Harris was recommended for appointment with term expirations of June 30, 2026. Mr. Wright made a motion to approve the reappointment and appointment. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye : Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Licensing 23. Beer Permits (Finance}. Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication regarding beer permits. The following were offered tor approval: two regular permits at 5109 Franklin Road tor a grocery/market and at 2805 Old Fort Parkway, Suite 0 for a restaurant and a special event permit for Black Culture Connected-Black Murfreesboro scholarship fund raiser on July 8, 2023. City Council Meeting Minutes June 29, 2023, 6:00 pm Page 7 of 8  Ms. Averwater made a motion to approve the permits. Mr. Wright seconded the . motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. Other Business Celebration Under the Stars. Mayor McFarland asked Nate Williams, Parks and Recreation Director, to give information about Celebration Under the Stars. Mr. Williams stated that the event will be at the Fountains, with a concert and fireworks on July 4 th • The event is sponsored by Middle Tennessee Electric. Future Council Meetings. Craig Tindall, City Manager, stated Council would meet July 13, 2023, for a workshop at 11 :30 a.m. at the Airport Business Center. Community Engagement. Vice Mayor Shacklett relayed information about going out into the community and engaging in conversations with people and groups to respectfully dialogue about issues. Mayor McFarland asked everyone to have a great 4 th of July and to be considerate of neighbors by only doing fireworks on the 3 rd and 4th of July. Fireworks should not be set off after 10:00 p.m. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:42 p.m. SHANE MCFARLAND MAYOR ATTEST: ITV RECORDER/ CHIEF FINANCIAL OFFICER City Council Meeting Minutes June 29, 2023, 6:00 pm Page 8 of 8