City Council

City of Murfreesboro City Council- Regular Session Thursday, July 20, 2023, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m . on Thursday, July 20, 2023. Council Members Present Mayor Shane McFarland - Presiding Madelyn Scales Harris Austin Maxwell Bill Shacklett Shawn Wright Jami Averwater and Kirt Wade were absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Joel Aguilera, Planner Erin Tucker, Budget Director Michael Bowen, Chief of Police Darren Gore, Assistant City Manager/Water Resources Director Sam Huddleston, Assistant City Manager Rachel Singer, Parks and Recreation Assistant Director Thomas Laird, Parks and Recreation Assistant Director Chris Yeager, City Clerk Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Mr. Wright commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland announced this would be the first City Council meeting where a public comment session was scheduled for actionable items on the published agenda. He provided additional instructions for speaking and reminded everyone who may want to speak on actionable agenda items, to register beforehand. Mayor McFarland confirmed with Jennifer Brown, City Recorder/ Finance Director that no individuals had registered to speak. No one had registered, so he moved into the consent agenda. Consent Agenda City Council Meeting Minutes July 20, 2023, 6:00 pm Page 1 of 9  The Consent Agenda was presented for approval with Council Communications for the following items: 1. Homeowner Rehabilitation 918 Netherland Drive (Community Development) 2. St. Clair Senior Center Grant with GNRC (Parks) 3. Main Street Banner Request (Street) 4. Asphalt Purchases Report (Water Resources) 5. J. Percy Priest Reservoir Water Supply lnterlocal Agreement with CUD (Water Resources) Mr. Maxwell made a motion to approve the Consent Agenda. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None New Business Land Use Matters 6. Scheduling Public Hearing for Zoning Ordinance Amendment (Planning). Joel Aguilera, Planner, presented a Council Communication regarding the following item scheduled to be discussed before Planning Commission on July 19, 2023 and scheduled for public hearing before Planning Commission on August 2, 2023: a. Proposed amendment to the Zoning Ordinance [2023-802] regarding the maximum height of structures and pertaining to the following sections: Section 25: Temporary and Accessory Structures and Uses; Section 31: Wireless Telecommunications Towers and Antennas; and Chart 2:·Minimum Lot Requirements, Minimum Yard Requirements, and Land Use Intensity Ratios (including Chart 2 endnotes), City of Murfreesboro Planning Department applicant. Mr. Aguilera stated that a public hearing was required and requested Council set the public hearingforAugust17,2023. Mr. Wright made a motion to set the public hearing for August 17, 2023. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None City Council Meeting Minutes July 20, 2023, 6:00 pm Page 2 of 9  7. Planning Commission Recommendations (Planning). Joel Aguilera, Planner, presented a Council Communication regarding the following items recommended for approval by the Planning Commission on July 12, 2023: a. Zoning application [2023-405] for approximately 34.2 acres located west of Memorial Boulevard to be rezoned from RS-15 to PRD (Northridge Park PRD), Brightla nd Homes applicant. b. Zoning application [2023-407] for approximately 16.5 acres located along Veterans Parkway to be rezoned from CH to PRO (approx. 12.8 acres) and PCD (approx. 3.7 acres), Cornerstone Development, LLC applicant. c. Zoning application [2023-406] for approximately 0.64 acres located along East Vine Street to be rezoned from RS-8 and CCO to PRO and CCO (East Vine Manor PRD), 520 Vine Street, LLC applicant. Mr. Aguilera stated that public hearings were required and requested Council set the public hearings for August 17, 2023. Mr. Maxwell requested that Council be notified of Planning Commission public hearings so they could attend. Mr. Maxwell made a motion to set the public hearing for August 17, 2023. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Sha ne McFarland Nay: None Ordinance 8. Ordinance 23-0-24 FY24 Budget Amendment (First Reading) (Administration). Erin Tucker, Budget Director, presented a Council Communication and Ordinance 23-0-24 regarding a FY24 budget amendment. The budget amendment wou ld result in a decrease in the ending Fund Balance of $261,616 and is due to a School Resource Officer grant from the state and a sa lary increase for public safety pay plans of 2.5%. Mayor McFarland asked Chief Bowen if he felt like the 2.5% increase woul d keep Murfreesboro competitive with the pay at other departments in the area . Chief Bowen st ated consideration needed to be made to stay competitive in pay as it does help with recruitment. Discussion ensued. Mayor McFarland requested the ordinance be amended to change the increase in the public safety pay plan from 2.5% to 5%, prior to the first reading vote on the ordinance. City Council Meeting Minutes July 20, 2023, 6: 00 pm Page 3 of 9  The ordinance titled, "ORDINANCE 23-0-24 amending the Fiscal Year 2024 (hereafter "FY2024") Budget (1st Amendment)" was offered for passage, as amended, on first reading. Ms. Scales Harris made a ·motion to approve Ordinance 23-0-24, as amended with a 5% increase to the public safety pay plan, on first reading. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 9. Ordinance 23-0-25 City Code Amendment Regarding the Location of Sexually Oriented Entertainment (First Reading) (Administration). Craig Tindall, City Manager, presented a Council Communication and Ordinance 23-0-25 to amend the City Code regarding the location of sexually oriented entertainment. The ordinance titled, "ORDINANCE 23-0-25 amending the Murfreesboro City Code, Chapter 21, Offenses and Miscellaneous Provisions, Article I, Section 21-25, regarding sexually orient ed adult entertainment" was offered for passage on first reading. Mr. Maxwell made a motion to approve Ordinance 23-0-25 on first reading. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None On Motion 10. 2140 N. Thompson Lan_e Furniture Order (Administration). Sam Huddleston, Assistant City Manager, presented a Council Communication and contract proposal to purchase furniture for the Murfreesboro Fire and Rescue Department (MFRD) and Murfreesboro Parks and Recreation Department (MPRD) administration offices at 2140 N. Thompson Lane from Nashville Office Interiors (NOi) furniture. The total cost of $185,869 is funded from the 2021 CIP. Mr. Maxwell made a motion to approve the purchase and contract. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None City Council Meeting Minutes July 20, 2023, 6:00 pm Page 4 of 9  11. Blackman Park Master Plan Task Order (Administration). Sam Huddleston, Assistant City Manager, presented a Council Communication and Blackman Park Master Plan Task Order with Gresham Smith for approval. The Task Order proposes a not-to-exceed budget of $182,858 with $70,000 funded from the FY19 CII? and the balance from MED sale proceeds. Mayor McFarland asked for timeframes on projects once they are approved. Vice Mayor Shacklett made a motion to approve the Blackman Park Master Plan and task order. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 12. Cason Lane Pre-K Annex (Administration). Sam Huddleston, Assistant City Manager, presented a Council Communication and proposed contract to purchase two HVAC units at the Cason Lane PreK Annex from Trane for approval. The total cost of $68,344 is funded through CIP funds. Mr. Maxwell made a motion to approve purchase and contract. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: . Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 13. City Hall Renovations Professional Services Agreement (Administ ration). Sam Huddleston, Assistant City Manager, presented a Council Communication and a City Hall Renovations Professional Services design contract with Kingdom Development Group, Incorporated (KDGi) for approval. The total cost 6f $164,500 is funded through FY21 CIP funds. Vice Mayor Shacklett made a motion to approve the professional services agreement. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 14. Agreement for Patterson Park Site Survey and Parking Lot Design (Parks). Rache l Singer, Parks and Recreation Assistant Director, presented a Council Communication and an Agreement with Griggs and Maloney for the Patterson Park Site Survey and Parking Lot Design for approval. The cost of $55,200 is funded from the FY21 CIP budget. City Council Meeting Minutes July 20, 2023, 6:00 pm Page 5 of 9  Mr. Maxwell made a motion to approve the agreement. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 15. Agreement for Old Fort Park Tennis Court Project (Parks). Thomas Laird, Parks and Recreation Assistant Director, presented a Council Communication and an Agreement with Wold Architects and Engineers for the Old Fort Park Tennis Court Project for approval. The cost of $75,170 will be allocated from ARPA funds. Mayor McFarland recommended that pickle ball be incorporated in the design. Mr. Laird stated that it could certainly be considered. Mr. Maxwell made a motion to approve the agreement with an amendment to include at least two pickleball courts. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright , Shane McFarland Nay: None 16. Agreement for Patterson Park Playground and Splash Pad Project (Parks). Rachel Singer, Parks and Recreation Assistant Director, presented a Council Communication and an Agreement with Kimley-Horn for the Patterson Park Playground and Splash Pad Project for approval. The cost of $97,500 is funded from the FY21 CIP and ARPA allocations. Mr. Maxwell made a motiol') to approve the agreement. Vice Mayor Shacklett seconded t he motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 17. ADS Professional Services Contract 1st Amendment (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communicat ion and a professional services contract amendment for ADS Professional Services Contract for approval. The cost of $330,000 is funded MWRD's FY24 operating budget. Mr. Maxwell made a motion to approve the contract amendment. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: City Council Meeting Minutes July 20, 2023, 6:00 pm Page 6 of 9  Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 18. Environsight Inspection System (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director presented a Council Communication and contract regarding purchase of an Envirosight Rower X Camera Basic Mainline Inspection System. The additional cost of $39,680 is funded from working capital reserves. Vice Mayor Shacklett made a motion to approve the purchase and contract. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 19. Vac Trucl< Purchase (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director presented a Council Communication and a contract regarding purchase of a 2024 Kenworth T880 vac truck from Sansom Equipment Company, Inc. The total cost of $519,890 is funded from working capital reserves. Mr. Maxwell made a motion to approve the purchase and contract. Ms. Sca les Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments 20. Board of Electrical Examiners (Administration). Mayor McFarland presented a Council Communication and documents regarding appointment of Board of Electrical Examiners members. Mike Mccann and Shandreah Womack, replacing Carl Peas, were recommended for appointment with terms expiring June 30, 2027. Mr. Maxwell made a motion to approve the appointments. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales H-arris, Austin Maxwell, Bill Shackl ett, Shawn Wright, Shane McFarland Nay: None City Council Meeting Minutes July 20, 2023, 6:00 pm Page 7 of 9  21. Construction Board of Adjustments and Appeals (Administration). Mayor McFarland presented a Council .Communication and documents regarding appointment of Construction Board of Adjustments and Appeals members. Matt Taylor, Ben Blake, Carolyn Lester, and Mike Picklesimer were recommended for appointment with terms expiring June 30, 2026. Mr. Wright made a motion to approve the appointments. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 22. Parks and Recreation Commission (Administration). Mayor McFarland presented a Council Communication and documents regarding appointment of Parks and Recreation Commission members. Dr. Gloria Bonner, Tim Roediger, and Charlie Montgomery were recommended for appointment with terms expiring June 30, 2026. Ms. Scales Harris made a motion to approve the appointments. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 23. Library Board (Administration). Mayor McFarland presented a Council Communication and documents regarding appointment of Library Board members. Dina Piazza was recommended for appointment to fill the vacancy left by Vicki Twitty, with a term expiring June 30, 2026 Mr. Wright made a motion to approve the appointment. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Licensing 24. Beer Permits (Finance). Jennifer Brow n, City Recorder/ Finance Director, presented a Council Communication regarding beer permits. The following was offered for approval: one regular beer permit for a new location for an off-premises permit for convenience/ gas store at 5265 Veterans Parkway. Applicant met r~quirements for the permits and were recommended for approval pending final building and codes inspection. City Council Meeting Minutes July 20, 2023, 6:00 pm Page 8 of 9  Mr. Maxwell made a motion to approve the permit. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented . Other Business Future Council Meetings. Mayor McFarland asked Craig Tindall, City Manager, to provide an update on future scheduled Council meetings. Mr. Tindall stated that there w ould most likely not be a meeting on July 27, 2023, so the next meeting would be August 3, 2023 for a public comme nt meeting at 5:30 p.m. and a regular meeting at 6:00 p.m. in the Council Chambers. Roll Call Vote Advisement. Mayor McFarland asked that it be communicated t o department heads to advise boards and commissions that a roll call vote instead of "voice" votes can be mo re transparent to those who are present and watching online. Adam Tucker, Cit y Att orney, stated he would communicate that recommendation to department heads and attorneys who attend those meetings. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:51 p .m. ~ < SHANE MCFARLAND MAYOR ATTEST: UCKER CITYREcoRDER/ CHIEF FINANCIAL OFFICER City Council Meeting Minutes July 20, 2023, 6: 00 pm Page 9 of 9