City Council

City of Murfreesboro City Council - Regular Session Thursday, September 21, 2023, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regu lar session at its regular meeting plac·e in the Council Chambers at City Hall at 6:00 p.m. on Thursday, September 21, 2023. Council Members Present Mayor Shane McFarland - !?residing Madelyn Scales Harris Austin Maxwell Bill Shacklett Shawn Wright Jami Averwater and Kirt Wade were absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Matthew Blomeley, Assistant Planning Director Dr. Trey Duke, Director of Gity Schools Chad Gehrke, Airport Manager Brad Hennessee, Facilities Manager Matt Jarratt, Director of Information Technology Darren Gore, Assistant City Manager/ Water Resources Director Lesley Short, Assistant Finance Director Michael Bowen, Police Chief Chris Yeager, City Clerk Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Vice Mayor Shacklett commenced the meeting by introducing Terri Shultz from l:labitat for Humanity. Ms. Shultz thanked the Council for their support of Habitat for Humanity and provided an update on the organizations accomplishments in the City of Murfreesboro and Rutherford County. Ms. Shultz led the prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland announced that no one had signed up for Public Comment on actionable agenda items and moved to consideration of the Consent Agenda. City Council Meeting Minutes September 21, 2023, 6:00 pm Page 1 of B  Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. Final Change Order for Ceiling Renovations at Mitchell-Neilson Elementary School (Facilities) 2. HVAC Inspection and .Maintenance Contract-Amendment 1 (Facilities) 3. Wine Sales Certificate of Compliance - Circle K #4703919 (Finance) 4 . Mandatory Referral for Abandonment of a Portion of a Sanitary Sewer Easement along Joe B Jackson Parkway (Planning) 5. Asphalt and Concrete Purchase Report for Street Department (Street) 6. Purchase of Rock Salt for Street Department (Street) 7. Mandatory Referral for Dedication of Electric Easement along Bridge Avenue (Planning) 8. Mandatory Referral for Dedication of Electric Easement along Veterans Parkway (Planning) Mr. Wright made a motion to approve the Consent Agenda. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Ha rris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Old Business Land Use Matters 9. Ordinance 23-02-27 Rezoning property west of Memorial Boulevard (Second and Final Reading) (Planning). The ordinance titled, "ORDINANCE 23-OZ-27 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 34.2 acres located west of Memorial Boulevard from Single-Family Residential Fifteen (RS-15) District to Planned Resid ential Development (PRD) District (North ridge Park PRD); Brightland Homes, applicant, (2023-405)" passed its first reading on August 17, 2023, subject to the removal of the Amber Drive and Archer Drive roadway connections into the proposed development. Matthew Blomeley, Assistant Planning Director, noted that the applicant has revised the pattern book accordingly to remove those connections, which also resulted in the reduction of the number of proposed lots from 85 to 83. Some miscellaneous corrections to the pattern book were also made prior to submittal for second reading and recommended Ordinance 23-OZ-27 for approval on second and final reading. Mr. Wright made a motion to approve Ordinance 23-OZ-27 on second and final reading. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Bill Shacklett, Shawn Wright, Shane McFarland Nay: Austin Maxwell City Council Meeting Minutes September 21, 2023, 6:00 pm Page 2 of 8  10. Ordinance 22-0Z-22 Zoning for property along Emery Road (Second and Final Reading) (Planning). The ordinance titled, "ORDINANCE 22-OZ-22 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 16.3 acres along Emery Road as Single-Family Residential Ten (RS-10) District, simultaneous with annexation; Jeramie Taber, applicant (2022-406]" which passed its first reading on August 18, 2022, was offered for passage on second and final reading. Matthew Blomeley, Assistant Planning Director, noted that at the August 18, 2022 City Council meeting, the companion annexation was approved subject to the following conditions being met prior to second and final reading of Ordinance 22-OZ-22: 1) Install a 20' wide emergency access drive from Laurelstone Drive to serve the existing house.; 2) Dedicate a temporary emergency access easement in the location of the new driveway (which can be extinguished upon the demolition of the existing house or upon t he construction of an alternative suitable emergency access to the house in conjunction with the adjacent residential development).; and 3) Execute an agreement between the City, the property owners (the Watkins), and the developer prior to the annexation becoming effective that the Laurelstone Drive roadway connection will be recorded as a public right-of-way. Mr. Blomeley verified that these conditions were met, and the requested approval of Ordinance 22-OZ-22 on its second· and final reading. Mr. Wright made a motion to approve Ordinance 22-OZ-22 on second and final reading. Mr. Maxwell seconded the motion . Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None New Business Resolution 11. Resolution 23-R-26 Schools FY24 Budget Amendment #2 (Schools). Dr. Trey Duke, Director of City Schools, presented a Council Communication and documents regarding amending the FY24 General Purpose Schools and School Federal Projects budgets. The proposed budget amendments recognize new FY24 revenues and expenditures with no change to fund balance. The City Council Meeting Minutes September 21, 2023, 6:00 pm Page 3 of8  resolution titled, "RESOLUTION 23-R-26 amending t he Fiscal Year 2024 (hereafter "FY2024") Murfreesboro City Schools Budget (2nd Amendment)" was offered for passage on its first and only reading. Mr. Maxwell made a motion to approve Resolution 23-R-26. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None On Motion 12. Submission of Application of the Federal Contract Tower Program {Airport). Chad Gehrke, Airport Director, presented a Council Communication and documents regarding a proposal to complete and submit an application to the Federal Aviation Administration for participation in the Federal Contract Tower Program for the Murfreesboro Municipal Airport. Mayo r McFa rland stated that this was to prepare for increased traffic at the airport and safety of those using the Murfreesboro Airport. Mr. Wright made a motion to approve the proposal. Ms. Scales Harris seconded the motion . Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 13. Taxiway A and Apron Pavement Rehabilitation Grant (Airport). Chad Gehrke, Airport Director presented a Council Communication and documents regarding requesting Council t o approve a federal, state, and local funded BIL Grant for $652,222 for the completion of the Taxiway A and Apron Pavement Rehabilitation project. The local portion of the project, $97,536, is funded bythe2019CIP. Mr. Maxwell made a motion to approve the proposal. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 14. Cooling Tower Replacements at Black Fox and Erma Siegel Elementary Schools and Cason Lane Academy (Facilities). Brad Hennessee, Facilities Director, present ed a Council City Council Meeting Minutes September 21, 2023, 6:00 pm Page 4 of 8  Communication and documents regarding a contract for cooling tower replacements at Black Fox and Erma Siegel Elementary Schools and Cason Lane Academy with S.M. Lawrence Company, Inc. The expense of $624,962 will be fu nded by an ESSER 3.0 grant awarded to City Schools. Mr. Hennessee requested Council approve the contract. Mr. Maxwell made a motion to approve the contract with S.M . Lawrence Company, Inc. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 15. Professional Services Contract Amendment (Information Technology). Matt Jarratt, Information Technology Director, presented a Council Communication and documents regarding a contract amendment to extend the contract with Castaway Technical Services to September 2024 and to increase the "not to exceed" amount from $50,000 to $100,000. Expenses will be funded under the current IT Department budget. Ms. Scales Harris made a motion to approve the contract amendment with Castaway Technical Services. Mr. Wright seconded the motion. Upon roll call, the motion wa s passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 16. Timekeeping Software Renewal (Information Technology). Matt Jarratt, Information Technology Director, presented a Council Communication and documents regarding a license renewal for timekeeping software through UKG. The estimated expense of $110,494 will be funded by the IT Department's FY24 operating budget. This amount will vary depending on number of licensed employees. Mr. Maxwell made a motion to approve the license renewal with UKG. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 17. Scheduling Public Hearing for Rezoning Along Medical Center Parkway (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication and City Council Meeting Minutes September 21, 2023, 6:00 pm Page 5 of 8  documents regarding a proposal to schedule a public hearing. Th is zoning request is setfor Planning Commission public hearing on October 11, 2023. Mr. Blomeley recommended that a City Council public hearing be set for October 19, 2023 fo r the following request: a. Zoning application (2023-413] to amend the existing PUD zoning (TDK Corporate Headquarters/Vintage "Mixed Use" PUD) on 11.4 acres located along Medical Center Parkway, Robert Rose Drive, and Maplegrove Drive and to rezone approximately 2.4 acres from CH & GDO-1 to PUD & GDO-1, TDK Construction applicant. Mr. Wright made a motion to set the public hearing for October 19, 2023. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 18. Planning Commission Recommendations (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication and documents regarding the fo llowing items recommended for approval by the Planning Commission on September 6, 2023: a. Zoning application [2023-410] to amend the existing PND zoning (Rutherford Collegiate Prep PND) on 8.23 acres located along Manson Pike, Ryan Companies US, Inc. applicant. b. Zoning application [2023-409] to rezone approximately 12.0 acres located along Medical Center Parkway from CH & GDO-1 to PCD (The Avenue of Murfreesboro PCD) & GDO-1, Big V Property Group applicant. Mr. Blomeley stated that public hearings were required and requested Council set the public hearings for October 19, 2023. Mr. Wright made a motion to set the public hearings for October 19, 2023. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the fo llowing vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments 19. Disciplinary Review Board (Administration). Mayor McFarland presented a Cou ncil Communication regarding appointment of Disciplinary Review Board members and recommended the following for reappointment. • Steve Dix (Professional Representative), Term expiration September 30, 2029 City Council Meeting Minutes September 21, 2023, 6:00 pm Page 6 of 8  • Zach Leister (Manufacturing Representative), Term expiration September 30, 2029 Mr. Maxwell made a motion to approve the appointments. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Licensing 20. Beer Permits (Finance). Jennifer Brow n, City Recorder/ Finance Director presented a Council Communication and documents regarding beer permits. The following two regular beer permit applications were submitted for approval: Regular Beer Permits • Fire birds Wood Fired Grill, 2532 Medical Center Pkwy, New Location/Restau rant, and • The Chop House, 541 N. Thompson Lane, Ownership Change/Restaurant. Applicants met requirements for beer permits and were recommended for approval, pending building and codes final inspection. Mr. Maxwell made a motion to approve the beer permits. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. Other Business Mr. Tindall stated that Fall Break wilt be the first week of October so there might be a meeting on September 28, 2023, which would mean some action items will be held over to October 12, 2023, at the workshop meeting. There will be a Council Retreat on October 16, 2023 and Council will likely meet on October 19, 2023. Vice Mayor Shacklett announced that Friday, September 22, 2023 is, "Reading in Schools Day" and encouraged people to sign up to read to school children. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:21 p.m. ~=SHANE MCFARLAND MAYOR City Council Meeting Minutes September 21 , 2023, 6:00 pm Page 7 of 8 ATTEST: APPROVED BY COUNCIL: f=°e-\o rv.7 r~ 'Z-02-S J City Council Meeting Minutes September 21, 2023, 6:0 0 pm Page 8 of 8