City Council

City of Murfreesboro City Council - Workshop Regular Session Thursday, October 12, 2023 at 11 :30 am TENNESSEE Municipal Airport Busi ness Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11 :30 a.m. on Thursday, October 12, 2023. Council Members Present Bill Shacklett -Vice Mayor, Presiding Jami Averwater Madelyn Scales Harris Kirt Wade Shawn Wright Shane McFarland and Austin Maxwell were absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Randolph Wilkerson, Human Resources Director Michael Bowen, Chief of Police Scott Elliott, Project Development Manager Darren Gore, Assistant City Manager/ Water Resources Director Chris Yeager, City Clerk Prayer and Pledge of Allegiance Vice Mayor Shacklett called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Vice-Mayor Shacklett stated that there was no one registered to speak at Public Comment on Actionable Agenda items, so they would move to Consent Agenda. Consent Agenda The Consent Agenda to the Council for approval with Council Communications for the following items: 1. August 2023 Dashboard (Administration) 2. CIP Transfers (Finance) 3. Sewer Allocation Variance- Northwest Broad Street - Commercial Development (Planning) 4. Acceptance of 2023 JAG Award (Police) 5. Use of RFCSP for Various City Departments (Purchasing) 6. Asphalt Purchases Report (Water Resources) City Council Workshop Meeting Minutes October 12, 2023, 11:30 am Page 1 of 5  7. Water Model Engineering Worl< Order Amendment No.1 (Water Resources) Ms. Averwater made a motion to approve the Consent Agenda. Mr. Wade seconded the motion. Upon roll call, the motion passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None New Business 8. Health Benefits Service Agreement and Stop-Loss 2024 Insurance Coverage (Human Resources). Randolph Wilkerson, Human Resources Director, presented a Council Communication and documents regarding agreements with PayFlex System USA, Inc. for Flexible Spending Account (FSA) and Health Reimbursement Arrangement (HRA) Administration Medicare Services and Blue Re of Tennessee for the purchase of stop-loss insurance and requested Council approval. The estimated cost of -PayFlex System USA, Inc. contract of $15,910 and BlueRe of Tennessee estimated cost of coverage of $944,988 will be funded by the City's Insurance Fund. Ms. Scales Harris made a motion to approve the agreements with PayFlex System USA, Inc . and Medicare Services and BlueRe of Tennessee. Mr. Wright seconded the motion . Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 9. Addition of a Deputy Chief Position. (Police). Michael Bowen, Ch ief of Police, presented Council Communication and documents regarding a proposal increase Police Department's personnel allocation to provide for an additional Deputy Chief position and requested Council approval. Chi.et Bowen explained the past and current Police Department leadership structure and the reason for the need . The estimated budget for the position inclusive of benefits is $214,000 and will be funded by the MPD's Operating budget upon approval of a budget amendment. Mr. Wright made a motion to approve the additional Deputy Chief position . Ms. Scales Harris seconded the motion. Upon roll call, the motion passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 10. Purchase of Radio Equipment from Motorola (Police). Michael Bowen, Chief of Police, presented a Council Communication and documents regarding a proposal to purchase 30 City Council Workshop Meeting Minutes October 12, 2023, 11 :30 am Page 2 of 5  new in-car radios from Motorola Solutions, Inc. in the amount of $218,108 and requested Council approval. Fund ing would come from FY22 GIP bond proceeds for Public Safety Radios. Ms. Scales Harris made a motion to approve the proposed purchase and Amendment# 1 to the Contract Between City of Murfreesboro and Motorola Solutions, Inc. Ms. Averwater seconded the motion . Upon roll call, the motion passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 11. Renovations Change Order #1 - 2140 Thompson Lane (Project Development). Scott Elliott, Project Development Manager, presented a Council Communication and documents regarding Change Order #1 to th·e Construction Contract with Baron Construction, LLC in the amount of $66,396 and requested Council approval. Funding would be accommodated within the project budget that is funded by the FY21 CIP Budget. Mr. Wade asked the reason for the increased cost. Mr. Elliott indicated reasons for the additional cost included mold remediation, structural engineering, and HVAC redesign. Ms. Averwater made a motion to approve Change Order #1 to the Contract with Baron Construction, LLC . Mr. Wright seconded the motion. Upon roll call, the motion passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 12. High Service & Membrane Feed Pump Stations Final Change Order (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and documents regarding the final balancing change order with J. Cumby Construction Company, Inc. for the High Service & Membrane Feed Pump Stations project (CF No. 7, SSR 1941021.0) and requested Council approval. The amount of the change order results in a $28,042 reduction to the original contracted price with a final contract price of $1,984,958. Mr. Wright made a motion to approve the Final Change Order. Ms. Averwater seconded the motion. Upon roll call, the motion passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 13. Contract Award for Robert Rose Administration Building Renovations (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and documents regarding the contract for Robert Rose Administration Building City Council Workshop Meeting Minutes October 12, 2023, 11 :30 am Page 3 of 5  Renovations with Rock City Construction Company, LLC, subject to the Legal Department's approval of surety and insurance and requested Council approval. The expense of $2,084,256 will be funded through MWRD's working capital reserves. Ms. Scales Harris made a motion to approve the contract with Rock City Construction Company, LLC, subject to the Legal Department's approval of surety and insurance. Mr. Wade seconded the motion . Upon roll call, the motion passed by the following vote: Aye : Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 14. Tractor with Sidearm Rotary Contract (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and documents regarding the purchase contract for a tractor with sidearm rotary with Tri-Green Equipment, LLC for the Water Resource Recovery Facility's (WRRF) Department-owned farms and requested Council approval. The $185,856 expense will be funded by MWRD's FY24 rate-funded capital budget. Ms. Scales Harris made a motion to approve the purchase contract with Tri-Green Equipment, LLC. Ms. Averwater seconded the motion. Upon roll call, the motion passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None Board & Commission Appointments No board or commission appointments were presented. Licensing 15. Beer Permits (Finance). Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication and documents regarding Beer Permits. Six regular permit applications and one special event permit were submitted for approval as follows: Regular Permits • Bora Bagel, 1520 Memorial Boulevard, Suite 101 (new location) • Atomic Wings, 5607 Franklin Road, Suite A2 (new location) • Kwik Mart, 315 N. Front Street (new location) • Circle K #4703919, 2010 N.W. Broad Street (ownership change). • Kwik Sal< 623,904 N.W. Broad Street (ownership change) • Kwik Sak, 1121 Bradyville Pike (ownership change) Special Permit • The City Schools Foundation for a Tennis Tournament Reception at Adams Tennis Complex on October 27, 2023. Applicants met requirements for the permits and were recommended for approval pending final building and codes inspections. City Council Workshop Meeting Minutes October 12, 2023, 11 :30 am Page 4 of 5  Mr. Wright made a motion to approve the Beer Permits. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None Payment of Statements No payment of statements was presented. Other Business Craig Tindall, City Manager, announced that the City Council Retreat would be next Monday, October 16, 2023. Ms. Averwater announced that she will be receiving an award from the Jones College of Business next Thursday, October 19, 2023, and would not be at the regular Council meeting. Adjourn There being no further business, Vice Mayor Shacklett adjourned this meeting at 2:17 p.m. ~~ BILL SHACKLETT VICE MAYOR ATTEST: TUCKER =CORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL:~\:)<l)Q.~ \ '?>>ci.0~5 City Council Workshop Meeting Minutes October 12, 2023, 11 :30 am Page 5 of 5