City Council

City of Murfreesboro City Council-Workshop Regular Session Thursday, January 18, 2024 at 11 :30 am T E N N E S S E E Mu nicipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its worl<shop meeting place at the Municipal Airport Busi ness Center at 11:32 a.m. on Thursday, January 18, 2024. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Bill Shacklett Shawn Wright Madelyn Scales Harris, Austin Maxwell, Kirt Wade were absent and excused from th is meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager/ Water Resources Director Sam Huddleston, Assistant City Manager Erin Tucker, Budget Director Chad Gehrke, Airport Director Karen Lampert, Grant Manager Angela Jackson, Executive Director of Strategic Services Nate Williams, Executive Director of Parks and Recreation Dr. Trey Duke, Director of City Schools Scott Elliott, Project Development Manager Chris Yeager, Executive Assistant Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland confirmed that no speakers signed up for public comment on actionable agenda items and moved to the next item on the agenda. Action Items 1. Ordinance 24-0-01 FY24 Budget Amendment (Second and Final Reading) (Administration). The ordinance titled, "ORDINANCE 24-0-01 amending the Fiscal Year 2024 City Council Workshop Meet ing Minutes January 18, 2024, 11 :30 am Page 1 of 5  (hereafter "FY2024") Budget (3rd Amendment)" which passed first reading on January 11, 2024, was offered for passage on its second and final reading. Mr. Wright made a motion to approve Ordinance 24-0-01 on second and final reading. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Mayor McFarland commended Raymond Hillis and the Street Department team for their outstanding job maintaining the City streets. 2. Purchase of Property in Runway Protection Zone (Airport). Chad Gehrke, Airport Director, presented a Council Communication requesting authorization to purchase 181 o and 1812 Herald Lane from Terry C. Smith for the expansion of Runway Protection Zone and to approve an amendment to the FY24 GIP. The $720,000 plus closing costs will be funded by Airport Fund Ba lance with reimbursement sought from TOOT aviation funding. Vice Mayor Shacklett made a motion to approve the FY24 GIP amendment and purchase of 181 O Herald Lane and 1812 Herald Lane. Ms. Averwater seconded the motion. Upon roll call, t he motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 3. ARPA Update and Funding Reallocation (Administration). Karen Lampert, Grant Manager, presented a Council Communication and PowerPoint providing an ARPA update including timeline, where we are now, ARPA funding, project accomplishments, ARPA reallocation, and ARPA revised spending plan. Ms. Lampert requested Council approve unspent ARPA funds be reallocated to projects as follows: • $6,321,679 of Standard Revenue funds to Public Safety payroll, • $46,086 of remaining Premium Pay Reimbursement to Stormwater/Town Creek, • $156,000 of Outside Funding/Strategic Partnership from Volunteer Behavioral Health to City Schools, and • $937,879 of Grant Management/Monitoring to Stormwater/Town Creek. Jennifer Brown, Finance Director, clarified that ARPA funds were required to be obligated by December 31, 2024 and spent by December 31, 2026. Erin Tucker, Budget Director, clarified that the Police Department would not lose·any money on their projects, the reallocation would just make it easier to spend down the grant money by moving it to pay Public Safety payroll. City Council Workshop Meeting Minutes January 18, 2024, 11 :30 am Page 2 of 5  Mr. Wright made a motion to approve the ARPA reallocation. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 4. Reeves-Rogers Administration Add ition Professional Services Contract (Project Development). Scott Elliott, Project Development Manager, presented a Council Communication and documents requesting approval of a professional services agreement with Johnson + Baily Architects, P.C. tor administration addition at Reeves-Rogers Elementary. The Johnson + Bailey Architects proposal recommends a project construction budget of $2,135,416.00 . The total fee proposed for architectural services is $135,116.00, with supplemental architectural services provided as necessary on an hourly basis pursuant to the fee schedule outlined in the agreement. Available county shared bonds will be used as the funding source for this project in lieu of using the Murfreesboro City Schools fund balance. Vice Mayor Shacklett made a motion to approve the professional services agreement with Johnson+ Baily Architects, P.C. Ms. Averwater seconded the motion. Upon roll call, the mot ion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 5. Resolution 24-R-01 FY24 Schools Budget Amendment No. 5 (Schools). Dr. Trey Duke, Director of Murfreesboro City Schools, presented a Council Commu nication and requested Council approve Resolution 24-R-01 amending the FY24 General Purpose Schools and ESP budgets. The resolution titled, "RESOLUTION 24-R-01 amending the Fiscal Year 2024 (hereafte r "FY2024") Murfreesboro City Schools Budget (5th Amendment)" was offered for passage on its first and only reading. Ms. Averwater made a motion to approve Resolution 24-R-01. Vice Mayor Shackl ett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Bill Shacklett, Shaw n Wright, Shane McFarland Nay: None Workshop Items 6. CIP Transfers (Finance). Jennifer Brown, Finance Di rector, presented a Council Communication and documents regarding notification to Council of CIP Transfers including CiP Transfers Schedule, CIP Funds Transfer Request- General Fund/ 2021 Bond and CIP Funds Transfer City Council Workshop Meet ing Minutes January 18, 2024, 11 :30 am Page 3 of 5  • Report on affordability and the market in the Blackman Road area, and • A discussion on how to best handle property tax rate increases with possible changes to State Law. Next Council Meeting. Craig Tindall, City Manager, stated t he next meeting would be Thursday, January 25, 2024. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 12:19 p.m. <.::.. SHANE MCFARLAND MAYOR ATTEST: CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL,w ~ ~ .111dl:QS City Council Workshop Meeting Minutes January 18, 2024, 11 :30 am Page 5 of 5