City Council

~ . ·· ·, Otyof City of Murfreesboro City Council- Workshop Regular Session .~f~]~_. MURFREESBORO Thursday, May 9, 2024 at 11 :30 am T EN N E S S E E Municipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11 :39 a.m. on Thursday, May 9, 2024. The meeting began late due to an Executive Session being held prior. Council Members Present Mayor Shane McFarland - Presid ing Jam i Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Amanda DeRosia, Interim City Recorder/ Interim Finance Director Randolph Wilkerson, Human Resources Director Erin Tucker, Budget Director Scott Elliott, Project Development Manager Dr. Trey Duke, Director of Murfreesboro City Schools Ronald Head, Information Technology Assistant Director Kristy Burton, Executive Assistant Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland confirmed that no speakers signed up for public comment on actionable agenda items and moved to the next item on the agenda . Action Items 1. Resolution 24-R-13 Appointment of Interim City Recorder/ City Treasurer (Mayor). Mayor McFarland presented a Council Communication requesting appointment of Amanda DeRosia as Interim City Recorder and Interim City Treasurer and authorization for the Mayor and City Manager to negotiate a contract with Ms. DeRosia. The resolution t itled, "RESOLUTION 24-R- City Council Workshop Meeting Minutes May 9, 2024, 11 :30 am Page 1 of 5 13 appointing an Interim City Recorder and City Treasurer" was offered for passage on its first and only reading. Mr. Maxwell made a motion to approve Resolution 24-R-13. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacl<lett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Mayor McFarland informed Council that Human Resources has posted the posit ion. The process of appointing a new City Recorder/ City Treasurer will be similar to that of City Manager. Council members were directed to call the City Manager, City Attorney or Human Resources Director with questions. 2. Ordinance 24-0-13 FY24 Budget Amendment (First Reading) (Finance). Erin Tucker, Budget Director, presented a Council Communication regarding amending the City' s FY24 Budget Ordinance. The ordinance titled "ORDINANCE 24-0-13 amending the Fiscal Year 2024 (hereafter "FY2024") Budget (4th Amendment)" was offered for passage on its first and only reading. Ms. Averwater made a motion to approve Ordinance 24-0-13 on first reading. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 3. FY24 Annual Audit Contract (Finance). Amanda De Rosia, Interim City Recorder/ Interim Finance Director, presented a Council Communication regarding the annual audit contract and production of the Annual Comprehensive Financial Report (ACFR) for FY24. The contract titled "Contract to Audit Accounts of City of Murfreesboro" with Jobe, Hastings & Associates was offered for approval. The proposed fee for the audit is $173 ,500, plus $12,000 for State required chart of accounts crosswalk for a total of $185,000 included in the Finance Department FY25 operating budget. Ms. Averwater made a motion to award the ACFR contract to Jobe, Hastings & Associates. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the followi ng vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, l<irt Wade, Shawn Wright, Shane McFarland City Council Worksho p Meeting Minutes May 9, 2024, 11 :30 am Page 2 of 5  Nay: None 4. Robert Rose Administration Building Renovations Contingency Allowance Allocation (Project Development). Scott Elliott, Project Development Manager, presented a Cou ncil Communication regarding the report on the contract contingency allowance for the Robert Rose Administration Building renovations. This report was provided for informational purposes only and no vote was required. 5. Robert Rose Renovations Change Order No. 3 (Project Development). Scott Elliott, Project Development Manager, presented a Council Communication requesting Change Order No. 3 to the construction contract with Rock City Construction Company, LLC, for renovations at the new MWRD Administration Building located at 316 Robert Rose Drive. The amount of the change order, $3,421, can be accommodated in the contingency allowance with no change in the total contract amount of $2,206,937. Mr. Wright made a motion to approve Change Order No. 3 to the contract with Rock City Construction Company, LLC. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 6. Resolution 24-R-09 Schools FY24 Budget Amendment No. 8 (Schools) . Dr. Trey Dul<e, Director of Murfreesboro City Schools, presented a Council Communication requesting approval of Resolution 24-R-09 to amend FY24 General Purpose fund to budget new grant money awarded by Tennessee Risk Management Trust to fund additional safety equipment for MCS operations. The resolution titled, "RESOLUTION 24-R-09 amending the Fiscal Year 2024 (hereafte r "FY2024") Murfreesboro City Schools Budget (8th Amendment)" was offered for passage on first and only reading. Ms. Scales Harris made a motion to approve Resolution 24-R-09. Ms. Averwater seco nded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 7. Resolution 24-R-12 Schools FY24 Budget Amendment No. 9 (Schools). Dr. Trey Duke, Director of Murfreesboro City Schools, presented a Council Communication requesting approval of City Council Workshop Meeting Minutes May 9, 2024, 11 :30 am Page 3 of 5 Resolution 24-R-12 to amend FY24 General Purpose and Federal Projects funds to budget new grant awards and reallocate funds, including a summer school program. The resolut ion titled, "RESOLUTION 24-R-12 amending the Fiscal Year 2024 (hereafter "FY2024") Murfreesboro City Schools Budget (9th Amendment)" was offered for passage on first and only reading. Discussion ensued. Mr. Maxwell made a motion to approve Resolution 24-R-12. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Workshop Items 8. CIP Transfers (Finance). Amanda DeRosia, Interim City Recorder/ Interim Finance Director, presented a Council Communication and documents regarding the CIP Funds Transfer Report regarding spending down the 2021 Bond. This report was for informational purposes only and no vote was required. 9. March 2024 Dashboard (Finance). Erin Tucker, Budget Director, presented a Council Communication and documents regarding the March 2024 Dashboard update which included financial, building & codes, risk management, construction data, City Schools Cash Flow Statements, and Revenue & Expenditure Budget Comparison Reports. This update was f or informational purposes only and no action was required. Board & Commission Appointments No board and commission appointments were presented. Licensing No beer permits were presented. Payment of Statements No payment of statements was presented. Other Business Renewal of Managed Cyber-Security Services Contract (Information Technology). Ronald Head, Information Technology Assistant Director, presented a Council Com m unication and documents requesting approval of a renewal contract with Waypoint Solutions for managed cyber- security services for City and Water Resources. The estimated expenditure of $295,254 is funded from the Information Technology and Public Safety operation budgets. City Council Workshop Meeting Minutes May 9, 2024, 11 :30 am Page 4 of 5  Mr. Wright made a motion to approve the renewal contract with Waypoi nt Solutions. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, l<irt Wade, Shawn Wright, Shane McFarland Nay: None Separation Agreement with Jennifer Brown (Legal). Adam Tucker, City Attorney, presented a Separation and Release of Claims Agreement regarding the resignation of Jennifer Brown from employment with the City of Murfreesboro. The Separation and Release of Claims Agreement, dated May 9, 2024, released Jennifer Brown from her contract with the City of Murfreesboro as the City Recorder, City Treasurer, and Finance Director. Mr. Maxwell made a motion to approve the Separation and Release of Claims Agreement with Jennifer Brown. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Mr. Maxwell and Mayor McFarland asked City staff to include an update on major projects at a workshop session prior to Craig Tindall, City Manager, leaving the City Manager position. Mayor McFarland discussed the City Manager interviews scheduled for May 10, 2024. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 12:59 p.m. SHANE MCFARLAND MAYOR ATTEST: ~ NTUCl<ER ~½cf '---= CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVEDBYCOUNCIL, ~ l d!JJS City Council Workshop Meet ing Min utes May 9, 2024, 11 :30 am Page 5 of 5