City Council

City of Murfreesboro City Council- Regular Session Thursday, November 7, 2024 at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, November 7, 2024. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright City Representatives Present Darren Gore, City Manager Adam Tucker, City Attorney John Tully, Assistant City Attorney Erin Tucker, City Recorder/ Chief Financial Officer Sam Huddleston, Assistant City Manager Randolph Wilkerson, Human Resources Director Brad Barbee, Principal Planner Holly Smyth, Principal Planner Cary Gensemer, Deputy Police Chief Karen Lampert, Grant Manager Angela Jackson, Executive Director of Strategic Services Brad Hennessee, Facilities Maintenance Director Robert Holtz, Community Qevelopment Director Valerie Smith, Water Resources Director Ronald Head, Information Technology Assistant Director Seth Russell, Police Emergency Communications Director Mike Browning, Public Information Officer Raven Bozeman, Executive Assistant Prayer and Pledge of Allegiance . Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Ceremonial Items STARS Award for October 2024. Randolph Wilkerson, Human Resources Director, presented the STARS Award for October 2024 upon Miguel Morales and Stanley Dore las of the Street Department. The STARS award purpose is to reward and recognize City employees that go above and beyond the call of duty. Mr. Morales and Mr. Dorelas were working along Northwest Broad Street when City Council Meeting Minutes November 7, 2024, 6:00 pm Page 1 of 16 they witnessed a serious car accident involving a cement t ruck. Without hesitation, they safely approached the scene to assist the driver, who was visibly injured and in distress. Mr. Moreles and Mr. Doretas comforted the driver and stayed by his side, keeping him conscious until paramedics arrived. They are prime examples that it is not the title that makes a leader, but the actions of someone who makes a leader. Street Sign Presentation: Tommy Bragg Drive. A CityTV video was shown highlighting Tommy Bragg's contributions to the City of Murfreesboro and the ribbon cutting and dedication of Tommy Bragg Drive. Mayor Shane McFarland then presented a Tommy Bragg Drive street sign to Mayor Bragg and thanked him for his worl< and dedication to the City. Tommy Bragg served as Mayor of the City of Murfreesboro from 2002 - 2014. Vice Mayor Shacklett also thanked former Mayor Bragg for his service and contributions to the community. Public Comment on Actionable Agenda Items Mayor McFarland inquired of Erin Tucker, City Recorder/ Chief Financial Officer, about the presence of any registered speakers for public comment on actionable agenda items. Ms. Tucker stated there were no individuals registered to speak on any actionable agenda items. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. Parking Lot Lease Amendment with UPS 902 Industrial Drive (Administration) 2. Housing Rehabilitation Change Order- 2407 Aspen Ave. (Community Development) 3. Change Order #2 for Old Fort Park Tennis Court Renovations (Facilities) 4. Med Impact Healthcare Systems, Inc. Amendment Agreement (Human Resources) 5. Mandatory Referral for Dedication of Temporary Construction Easement along North Thompson Lane (Planning) 6. Mandatory Referral for Dedication of an Electric Easement along Veterans Parkway (Planning) 7. Contract Extension with Nashville Communications, Inc. (Police) 8. Skate Park and Pump Track Final Change Order (Project Development) 9. Murfreesboro Transit Center Contingency Allowance Allocation (Project Development) 1o. Asphalt Purchases Report (Water Resources) 11. WRRF Expansion-Hazen and Sawyer Task Orders 1-5 Amendment (Water Resources) 12. Robert Rose Administration Building Renovations Final Change Order (Project Development) 13. Temetra-Customer Information System Integration (Water Resources) 14. Cityworks-Customer Information System Integration (Water Resources) 15. Overall Creek Pump Station Change Order No. 3 (Water Resources) Mr. Wright made a motion to approve the Consent Agenda. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None City Council Meeting Minutes November 7, 2024, 6:00 pm Page 2 of 16 Minutes 16. City Council Meeting Minutes Approval- October 3 & 17, 2024and March 1 & 2, 2023. Erin Tucker, City Recorder/ Chief Financial Officer presented a Council Communication regarding approval of City Council meeting minutes for October 3, and 17, 2024, Ma rch 1 and March 2, 2023. The meeting minutes were not read aloud but were presented for approval as part of the agenda packet. Mr. Maxwell made a motion to approve the minutes. Mr. Wright seconded the motion. Upo n roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Old Business Ordinance Land Use Matters 17. Ordinance 24-0-32 Amending the "Food Truck Ordinance" (Second and Final Reading). The ordinance titled "ORDINANCE 24-0-32 amending the Murfreesboro City Code, Chapter 13. Food and Food Products, Article II. Mobile Food Vending, Sections 13-20 - 13-26 regarding mobile food service vehicles (aka food trucks)" which passed its first reading on October 17, 2024, was offered for passage on its second and final reading. Mr. Wright made a motion to approve Ordinance 24-0-32 on second and fina l reading. Mr. Maxwell seconded the motion. Upon roll call, the ordinance was passed on second and final reading by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 18. Ordinance 24-02-33 Zoning for property along Westridge Drive (Second and Final Reading). The ordinance titled "ORDINANCE 24-OZ-33 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesl;:>oro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 0.42 acres along Westridge Drive as Planned Residential Development (PRO) District (Veterans Cove PRO) simultaneous with annexation; Alcorn Properties, LLC, applicant [2024-406]" which passed its first reading on October 17, 2024, was offered for passage on its second and final reading. City Council Meeting Minutes November 7, 2024, 6:00 pm Page 3 of 16  Mr. Maxwell made a motion to approve Ordinance 24-OZ-33 on second and final reading. Vice Mayor Shacklett seconded the motion. Upon roll call, the ordinance was passed on second and final reading by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 19. Ordinance 24-0Z-34 Rezoning property along North Maple Street (Second and Final Reading). The ordinance titled "ORDINANCE 24-02-34 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now i n force and effect, to rezone approximately 0.38 acres located along North Maple Street from Commercia l Highway (CH) District and City Core Overlay (CCO) District to Planned Residential Development (PRD) District (Maple Five PRD) and City Core Overlay (CCO) District; Hamid Mehryar, applicant, (2024-403}." which passed its first reading on October 17, 2024, was offered for passage on its second and final reading. Vice Mayor Shacklett made a motion to approve Ordinance 24-02-34 on second and final reading. Ms. Averwater seconded-the motion. Upon roll call, the ordinance was passed on second and final reading by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 20. Ordinance 24-02-35 Rezoning property along Willowoak Trail (Second and Final Reading). The ordinance titled "ORDINANCE 24-OZ-35 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 6.1 acres located along Willowoak Trail and Robert Rose Drive from Planned Unit Development (PUD) District (Clari Park PUD) and Gateway Design Overlay One (GDO- 1) District to Commercial Highway. (CH) District and Gateway Design Overlay One (GDO-1 ) District; Hines Clari Park Land Holdings, LLC, applicant, [2024-410]." which passed its first reading on October 17, 2024, was offered for passage on its second and final reading. Vice Mayor Shacklett made a motion to approve Ordinance 24-OZ-35 on second and f inal reading. Mr. Wright seconded the motion. Upon roll call, the ordinance was passed on second and final reading by the following vote: City Council Meeting Minutes November 7, 2024, 6:00 pm Page 4 of 16  Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None New Business Land Use Matters 21a. Public Hearing Amending the PUD Zoning for Property Along Robert Rose Drive. Brad Barbee, Planner, presented a_Council Communication regarding amending the PUD zoning of approximately eight acres located along the west side of Robert Rose Drive north of Medical Center Parkway. The Planning Commission recommended approval of the zoning request on October 2, 2024. Matt Taylor, Site Engineering Consultants (SEC), presented a PowerPoint presentation reviewing the proposed Clari Park PUD architecture and Robert Rose Drive access amendments. Councilmembers asked and Mr. Taylor answered questions regarding the request. Notice of pu blic hearing was published on October 22, 2024 in the Murfreesboro Post. Mayor McFarland initiated a public hearing, welcoming comments on the zoning and provided instructed for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland concluded the public hearing. 21b. Ordinance 24-0Z-36 (First Reading). The ordinance titled, "ORD INANCE 24-OZ-36 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 8.0 acres in the Planned Unit Development (PUD) District (Clari Park PUD) located along Robert Rose Drive, and Roby Corlew Lane, as indicated on the attached map, Hines Clari Park Land Holdings, LLC, applicant [2024-414]." was offered for passage on first reading. Vice Mayor Shacklett made a motion to approve Ordinance 24-OZ-36. Ms. Averwate r seconded the motion. Upon roll call, the ordinance was passed on its first reading by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bi ll Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 22a. Public Hearing Rezoning Property Along New Salem Highway. Brad Barbee, Planner, presented a Council Communication regarding rezoning approximately 92.54 acres located along the south side of New Salem Highway and along the west side of Barfield Road rezoned from RS-15 City Council Meeting Minutes Novembe r 7, 2024, 6:00 pm Page 5 of 16 (Single-Family Residential District 15) to CH (Highway Commercial District). The Planning Commission recommended approval of the rezoning on October 2, 2024. Notice of public hearing was published on October 22, 2024 in the Murfreesboro Post. Mayor McFarland initiated a public hearing, welcoming comments on the zoning and provided instructed for those wi~hing to speak. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland concluded the public hearing. 22b. Ordinance 24-0Z-37 (First Reading). The ordinance titled, "ORDINANCE 24-02-37 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 92.54 acres located along New Salem Highway and Barfield Road from Single-Family Residential Fifteen (RS-15) Distri ct to Commercial Highway (CH) District; Matt Taylor of SEC, Inc. on behalf of World Outreach Church, applicant [2024-411 ]" was offered for passage on first reading. Mr. Wright made a motion to approve Ordinance 24-02-37. Mr. Wade seconded the motion. Upon roll call, the ordinance was passed on its first reading by the following vot e: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Mayor McFarland moved to Item 23, rezoning the 5.1 acres along Greenland Drive and acknowledged Holly Smyth, Principal Planner. Ms. Smyth presented Item 24a (a different agenda item) with a Council Communication regarding rezoning of approximately 6.15 acres located along the south side of Hazelwood Street east of Lascassas Pike from RM-16 {Multi-Family Residential District) to PRD (Planned Residential District. The Planning Commission recommended approval of the rezoning on October 2, 2024. Notice of public hearing was published on October 22, 2024 in the Murfreesboro Post. 23a. Public Hearing Rezoning Property Along Greenland Drive. Mayor McFarland initiat ed a public hearing, welcoming comments on rezoning approximately 5.1 acres located along the south side of Greenland Drive west of Fairview Avenue from RM-16 (Multi- Family Residential District) to PRD (Planned Residential District). Mayor McFarland asked if anyone wished to spea k on the matter. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland concluded the public hearing. City Council Meeting Minutes November 7, 2024, 6:00 pm Page 6 of 16  23b. Ordinance 24-OZ-38 (First Reading). The ordinance titled, "ORDINANCE 24-OZ-38 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in.force and effect, to rezone approximately 5.1 ac res locat ed along Greenland Drive from Residential Multi-Family Sixteen (RM-16) District to Planned Reside ntial Development (PRO) District (Crossings at Greenland PRD); SW Capital Group, applicant, [2024- 412]" was offered for passage on first reading. Mr. Maxwell made a motion to approve Ordinance 24-OZ-38. Ms. Averwater seconded the motion. Upon roll call, the ordinance was passed on its first reading by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Mayor McFarland moved to Item 24, rezoning the 6.15 acres along Hazelwood Street and acknowledged Holly Smyth, Principal Planner. Ms. Smyth presented Item 23a (a different agenda item) with a Council Communication regarding rezoning approximately 5.1 acres located along the south side of Greenland Drive west of Fairview Avenue from RM-16 (Multi- Family Residential District) to PRD (Planned Residential District). The Planning Commission recommended approval of the rezoning on October 2, 2024. Notice of public hearing was published on October 22, 2024 in the Murfreesboro Post. 24a. Public Hearing Rezoning Property Along Hazelwood Street. Mayor McFarland initiated a public hearing, welcoming comments on rezoning 6.15 acres along Hazelwood Street. Mayor McFarland asked if anyone wished to speak on the matter. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland concluded the public hearing. 24b. Ordinance 24-OZ-39 (First Reading). The ordinance titled, "ORDINANCE 24-OZ-39 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 6.15 acres located along Hazelwood Street from Residential Multi-Family Sixteen (RM-16) District to Planned Residential Development (PRO) District (Crossings at Hazelwood PRD); SW Capital Group, applicant, [2024-413]" was offered for passage on first reading. Mr. Wade made a motion-to approve Ordinance 24-OZ-39. Ms. Averwater seconded t he motion. Upon roll call, the ordinance was passed on its first reading by the following vote: City Council Meeting Minutes November 7, 2024, 6:00 pm Page 7 of 16  Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, l<irt Wade, Shawn Wright, Shane McFarland Nay: None 25a. Public Hearing Amending the Zoning Ordinance - Retail Hybrid and Distribution Uses. John Tully, Assistant City Attorney, presented a Council Communication regarding amending the Zoning Ordinance, Sections 2 and 9 and Chart 1 (including Chart 1 endnotes) regarding retail hybrid and distribution uses. The Planning Commission recommended approval of t his ordinance on October 2, 2024. Notice of public hearing was published on October 22, 2024 in the Murfreesboro Post. Mayor McFarland initiated a public hearing, welcoming comments on the zoning ordinance. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland concluded the public hearing. 25b. Ordinance 24-0-40 (First Reading). The ordinance titled, "ORDINANCE 24-0-40 amending the Murfreesboro City ·code Appendix A-Zoning, Sections 2, 9, Chart 1 and Chart 1 Endnotes, pertaining to retail operations, Murfreesboro Planning Department, applicant [2024-805]" was offered for passage on first reading. Mr. Averwater made a motion to approve Ordinance 24-0-40. Mr. Wright seconded the motion. Upon roll call, the ordinance was passed on its first reading by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 26. Sewer Allocation Variance - Old Fort Parkway- Camino Real. Brad Barbee, Planner, presented a Council Communication regarding a proposed development request for additional density above the sewer allocation-ordinance's zoning allowance. The property is zoned Commercial Highway (CH), which only allows 2.5 single family units (sfu) per acre. The subject lot is approximately 1.68 acres in size, allowing for only 4.2 sfu. The anticipated usage is approximate ly 18.7 sfu; therefore, the proposed restaurant use requires a variance from the allowable estimated sewer flow. Murfreesboro Water Resources Department finds that the system can handle the increased flow from this development. Mr. Barbee requested Council approve the sewer allocation allowance. Mr. Maxwell inquired about why a Mexican restaurant would need more than the previous restaurant (O'Charley's) sewer allocation at that location. Darren Gore, City Manager, explained that City Council Meeting Minutes November 7, 2024, 6:00 pm Page 8 of 16 during the time O'Charley's was at that location there probably wasn't a sewer allocation ordinance in place. Typically, Water Resources would evaluate and review water consumption usage for othe r restaurants. Mr. Gore stated that Water Resources could provide Mr. Wright that information if wanted. Mayor McFarland stated that he would abstain from this vote because he is doing the remodel work on the site. Mr. Wright made a motion to approve the Sewer Allocation. Mr. Wade seconded the motion. Upon roll call, the ordinance was passed on its first reading by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright Nay: None Abstain: Shane McFarland Resolution 27. Resolution 24-R-30 FY25 Budget Amendment #5. Dr. Trey Duke, City Schools Director, presented a Council Communication and documents requesting Cou ncil authorize schools budget amendment number 5 to the FY25. General Purpose fund and Federal Projects fund . The resolution titled, "RESOLUTION 24-R-30 amending the Fiscal year 2025 (hereafter "FY2025") Murfreesboro City Schools Budget (5th Amendment)" was offered for passage on its first and only reading. Mr. Maxwell made a motion to approve Resolution 24-R-30. Vice Mayor Shacklett seconded the motion. Upon roll call, the resolution was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 28. Resolution 24-R-31 Redesignation Point of Contact for JAG Grants. Erin Tucker, City Recorder/ Chief Financial Officer presented a Council Communication regarding Council approve revising the authorized employee~ with access to the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The Resolution titled, "RESOLUTION 24-R-31 re-designating those with the job title of Finance Director and Public Safety Finance Director as representatives for the Edward Byrn e Memorial Justice Assistance Grant (JAG) Program" was offered for passage on its first and on ly reading. Mr. Wade made a motion to approve Resolution 24-R-31. Ms. Averwater seconded the motion. Upon roll call, the resolution was passed by the following vote: City Council Meeting Minutes November 7, 2024, 6:00 pm Page 9 of 16  Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None On Motion 29. Subreciplent Agreement with Volunteer Behavioral Health. Karen Lampert, Grant Manager, presented a Council Communication regarding a Subrecipient Agreement with Volunteer Behavioral Health and requested Council approve the subrecipient agreement between Murfreesboro Police Department and Volunteer Behavioral Health (VBH) to provide Co-Responder Services such as displaying mental health issues, providing de-escalation, assessment, resources, and linkage to services. This agreement provides for a continuation of services for three years. The agreement reflects use of Opioid Remediation Funds of $106,500 and federal grant funds of $493,500 to fund these services. Ms. Averwater made a motion to approve the Sub recipient Agreement with VBH. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 30. Cornerstone OnDemand, Inc. Learning Management System (LMS) Agreement. Randolph Wilkerson, Director of Human Resources, presented a Council Communication regarding an agreement between the City cit Murfreesboro and Cornerstone OnDemand, Inc. to continue delivering on line training modules in management, leadership, and safetyforthe City's employees. The cost of the three-year program totals $213,317, structured as follows: $68,000 tor year one, $71,060 for year two, and $74,257 for year three. Ms. Averwater made a motion to approve the agreement with Cornerstone OnDemand, Inc. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 31 . NICE Software Upgrade from Motorola. Cary Gensemer, Deputy Chief of Police, presented a Council Communication regarding an agreement and amendment with Motorola Solutions, Inc. to upgrade, maintain and support NICE software services. Deputy Chief Gensemer City Council Meeting Minutes November 7, 2024, 6:00 pm Page 10 of 16 requested approval of the Contract between City of Murfreesboro and Motorola Solutions, Inc. for NICE Upgrade. NICE Elite will add additional functions such as incident reconstruction and quality assurance capabilities. This upgrade will significantly streamline the processes required by the emergency communication center and is a sole-source purchase through Motorola for a one-ti me cost of $222,148. Additionally, approval of Amendment 4 to Motorola SUA Maintenance Purchase Agreement between City of Murfreesboro and Motorola Solutions (aka Motorola Services, Inc.) Inc. was requested to add maintenance and support for the Elite software with a total cost of $174,139, billed in annual installments over the remaining six years of the contract. Mr. Maxwell made a motion to approve the agreement and amendment with Motorola Solutions. Mr. Wright seconded th-emotion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 32. Purchase of Police Vehicles from Columbia Dodge. Cary Gensemer, Deputy Chief of Police, presented a Council Communication regarding the purchase of seven marked police vehicles in the amount of $336,959 and contract between the City of Murfreesboro and TT of Columbia, Inc tor the purchase. Ms. Averwater made a motion to approve the purchase and contract with TT of Columbia, Inc. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Ki rt Wade, Shawn Wright, Shane McFarland Nay: None 33. Amendment to the Purchase Agreement with Lonnie Cobb Ford to Add Vehicle Equipment. Cary Gensemer, Deputy Chief of Police, presented a Council Communication regardi ng an amendment to the contract with Lonnie Cobb Ford, Inc. to add the installation of aftermarket vehicle equipment on twenty police vehicles for a net cost of $228,792. He requested Council approve the First Amendment to the Contract between the City of Murfreesboro and Lonnie Cobb Ford, LLC. City Council Meeting Minutes November 7 , 2024, 6 :00 pm Page 11 of 16  Mr. Wade made a motion to approve the First Amendment to t he Contract with Lonnie Cobb Ford, Inc. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jam i Averwater, Madelyn Sca les Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 34. Purchase of Verkada Security Cameras. Cary Gensemer, Deputy Chief of Police, presented a Council Communication regarding the purchase of Verkada security cameras and purchase agreement with Waypoint Business Solutions, LLC for the purchase in the amount of $144,965. Mr. Maxwell made a motion to approve t he purchase of Verkada security cameras and contract with Waypoint Business Solutions, LLC. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 35. UA Tasl< Order Asset Management Plan Preparation. Valerie Smith, Wat er Resources Director, presented a Council Communication regarding a Task Order under the Master Services Agreement (MSA) with LJA Engineering, Inc. (LJA) for assistance with preparing a TDEC-approved Asset Management Plan that is sewer-specific and requested Council approval. The Task Order expense of $85,000 will be funded from working capital reserves. Mr. Wade made a motion to approve the Asset Management Plan Task Order with LJA Engineering. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 36. Hobas Pipe Sewer Rehabilitation Change Order No. 2. Valerie Smith, Water Resources Director, presented a Council Communication regarding approval of Change Order Number 2 with LJA Engineering for the 2022 Murfreesboro Rehabilitation Project (H OBAS) (Proj ect No. 22090). The Change Order in wo uld allow f or one more Hobas line segment and two sewer manholes into the City Council Meeting Minutes November 7, 2024, 6:00 pm Page 12 of 16 project which would also require adding 100 calendar days to the project. The contract amount will remain at $9,944,818. Vice Mayor Shacklett made a motion to approve Change Order No. 2 with LJA Engineering for the 2022 Murfreesboro Rehabilitation Project (HOBAS) (Project No. 22090). Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 37. Revised Holidays Policy No. 1008. Darren Gore, City Manager, presented a Council Communication regarding a revision to Employee Handbook Policy No. 1008, Holidays. Under the current Holidays Policy, all full-time City employees receive designated official holidays. Mr. Gore requested approval of a revised policy that would include Juneteenth as an additional official holiday, aligning with both federal and state legislation. Mr. Wade made a motion to approve the revised Employee Handbook Policy No. 1008. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 38. Personal Days Policy No. 1007. Darren Gore, City Manager, presented a Council Communication regarding revising Employee Handbook Policy No. 1007, Personal Days. This policy would provide full-time employees with five PTO days per calendar year. Eligible new hires would receive five days upon joining and on each subsequent anniversary. Current eligible employees will receive five days on their anniversary, beginning December 1, 2024. The policy supplements existing vacation and sick leave policies. It enables newly hired employees to start with "frontloaded" days, addressing the need for accessible time off. Additionally, the policy enhances annual leave offerings, aligning with best practices and statewide standards for employee benefits. Mr. Gore request ed Council approve the revised Employee Handbook Policy No. 1007. Mr. Wade made a motion to approve the revised Employee Handbook Policy No. 1007. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None City Council Meeting Minutes November 7, 2024, 6:00 pm Page 13 of 16  39. Amended City Attorney Employment Agreement. Mayor McFarland presented a Council Communication regarding amending the City Attorney Employment Agreement. The amendment would amend the City Attorney Employment Agreement to be consistent w ith the City Manager's and City Recorder's contracts to maintain consistency and parity. Additionally, the City Attorney's amended agreement removes the residency requirement. All other terms and conditions remain consistent with the City Attorney's original employment agreement. Ms. Averwater made a motion to approve the amended City Attorney Employment Agreement. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 40. Master Services Agreement for Electronic Plan Review Software. Ronald Head, Information Technology Assistant Director, presented a Council Communication regarding approval of a Master Services Agreement (MSA) with LCT Software, LLC for electronic plan review software and services at an annual cost of $78,350. Ms. Averwater made a motion to approve the MSA with LCT Software, LLC. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments 41. Gateway Commission. Mayor McFarland presented a Council Communication regarding reappointments of Gateway Commission members. John Jones, Rick Sain, Harold Yo kley, and Gabe Frazier were recommended for reappointment to the Gateway Commission with a term expiration of October 1, 2027. Mr. Wade made a motion to approve the reappointments. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Licensing City Council Meeting Minutes November 7, 2024, 6:00 pm Page 14 of 16  42. Beer Permits. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding Regular Beer Permits and Special Event Beer Permits. Four Regula r Beer Permits were presented: two ownership/name changes, one for an ownership/name change for a grocery/ market located at 1007 Dr. Martin Luther King Jr. Blvd, one for new location for a grocery/ market located at 508 Saint Andrews Drive, one for a new location for a restaurant located at 1306 Westlawn Boulevard , Suite B-2 and one for an ownership/ name change for a grocery/ ma rket located at 904 Northwest Broad Street One Special Event Beer Permit for Read to Succeed at The View at Fountains on November 8, 2024, was presented for approval. Applicants met requirements for the permits and were recommended for approval pending final building and codes inspecti ons for the regular beer permits and special event permit issuance for the specia I event beer permits. Ms. Averwater made a motion to approve the permits. Mr. Wright seconded the motion. Upon roll call, the motion was passed by t he following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented . Other Business Mr. Maxwell spoke regarding businesses downtown and observations downtown regarding ongoing homelessness and events and asked Michael Bowen, Chief of Police, what he needs from the Council for additional resources within the downtown area. Chief Bowen and staff have discussed establishing a Downtown District to manage the issues coming up. The Police Department is considering increasing police presence and staffing in the downtown area and directing the homeless service team to the downtown area to move t o some more long-term solutions. Mayor McFarland provided information regarding the Count Me In 2025 Special Census, what information is needed and how to fill out the form online. If the City does not receive a response from a household, the Fire Department wilt reach out door to door to complete the census. Darren Gore, City Manager, stated Council will meet next week, November 14, 2024, at 11 :30 a.m. for the scheduled Workshop. The Council is not intending to meet on November 21, 2024 or November 28, 2024. City Council Meeting Minutes November 7, 2024, 6:00 pm Page 15 of 16  Vice Mayor Shacklett stated Darren Gore, City Manager, and Councilwoman Jami Averwater will participate in the Read to Succeed Spelling Bee on November 8, 2024. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 7:15 p.m. ~ ~ ---- SHANE MCFARLAND MAYOR ATTEST: ~~ TUCKER CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: De_c_,exri'o:< Q..)d614- City Council Meeting Minutes November 7, 2024, 6:00 pm Page 16 of 16