City Council

City of Murfreesboro City Council - Regular Session Thursday, February 27, 2025, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, February 27, 2025. Proper notice of this meeting was published in the Murfreesboro Post on Tuesday, January 28, 2025. Council Members Present Bill Shacklett - Presiding Jami Averwater Madelyn Scales Harris Kirt Wade Shawn Wright Mayor Shane McFarland and Austin Maxwell were absent and excused from this meeting. City Representatives Present Darren Gore, City Manager Adam Tucker, City Attorney Erin Tucker, City Recorder/ Chief Financia l Officer Sam Huddleston, Assistant City Manager Amanda DeRosia, Finance Director Brad Barbee, Principal Planner Valerie Smith, Water Resources Director Russ Brashear, Assistant Director of Transportation Daniel Owens, Murfreesboro City Schools Finance Director Brad Hennessee, Facilities Maintenance Director Chris Griffith, Executive Director of Public Infrastructure Mark McCluskey, Chief of Fire Rescue Cathy Smith, Purchasing Director Steve Jarrell, Deputy Chief of Police Raven Bozeman, Executive Assistant Prayer and Pledge of Allegiance Vice Mayor Shacklett called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. City Council Meeting Minutes February 27, 2025, 6:00 pm Page 1 of 12 Public Comment on Actionable Agenda Items Vice Mayor Shacklett asked if there were any registered speakers for public comment on actionable agenda items. Erin Tucker, City Recorder/ Chief Financial Officer, indicated no one had registered to speak. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. Lease for Wee Care Day Care (Administration) 2. Professional Services Supplement #1 - St. Andrews Drive Widening (Engineering) 3. Elevator Maintenance Services Agreement Revival (Facilities) 4. HVAC Renovations at Reeves-Rogers Elementary Final Change Order (Facilities) 5. HVAC Renovations at Hobgood Elementary Final Change Order (Facilities) 6. RFCSP Use Approval for Health Services (Purchasing) 7. Telephony Service Agreement (Information Technology) 8. Change Order to Computer-Aided Dispatch Rehosting (Police) 9. Change Order Four to the Motorola Agreement for Public Safety Communications Equipment (Police) Mr. Wright made a motion to approve the Consent Agenda. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None Minutes 10. City Council Meeting Minutes (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding approval of City Council meeting minutes for: Current Minutes February 6, 2025 (Public Comment) February 6, 2025 (Regular Meeting) February 13, 2025 {Workshop) Historical Minutes November 30, 2023 (Workshop) December 7, 2023 (Public Comment) December 7, 2023 (Regular Meeting) December 14, 2023 (Workshop) December 21, 2023 (Regular Meeting) January 11, 2024 {Public Comment) January 11, 2024 (Regular Meeting) January 18, 2024 (Workshop) January 25, 2024 (Regular Meeting) City Council Meeting Minutes February 27, 202S, 6:00 pm Page 2 of 12  The meeting minutes were not read aloud but were presented for approval as part of the agenda packet. Ms. Averwater made a motion to approve the minutes. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None New Business Land Use Matters 11. Sewer Allocation Variance- Beasie Road - Cintas (Planning). Brad Barbee, Principal Planner, presented a Council Communication requesting approval of a sewer allocation variance allowing higher single-family unit equivalent density (sfu) by approximately 332 sfu's for a proposed Cintas commercial laundry facility. The Planning Department and Water Resources Department have reviewed the application and support the request. Ms. Averwater made a motion to approve the sewer allocation variance. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None Resolution 12. Resolution 25-R-02 Request to File FTA Applications (Transportation). Russ Brashear, Assistant Director of Transportation, presented a Council Communication requesting approval of Resolution 25-R-02 for Murfreesboro to continue to file applications with the Federal Transit Administration to receive federal financial assistance. The resolution titled, "RESOLUTION 25-R-02 authorizing the City of Murfreesboro to file applications with the Federal Transit Administration, an operating administration of the United States Department of Transportation, for federal transportation assistance authorized by 49 U.S.C. Chapter 53; Title 23, United States Code, or other federal statutes administered by the Federal Transit Administration" was offered for passage on its first and only reading. Ms. Scales Harris made a motion t o approve Resolution 25-R-02. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: City Council Meeting Minutes February 27, 2025, 6:00 pm Page 3 of 12  Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 13. Resolution 25-R-03 Schools FY25 Budget Amendment #6 (Schools). Daniel Owens, Murfreesboro City Schools Finance Director, presented a Council Communication requesting approval of Resolution 25-R-03 amending the FY25 General Purpose fund as presented. The resolution titled, "RESOLUTION 24-R-03 amending the Fiscal Year 2025 (hereafter "FY2025") Murfreesboro City Schools Budget (6th Amendment)" was offered for passage on its first and only reading. Mr. Wade made a motion to approve Resolution 25-R-03. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None On Motion 14. Presentation of FY24 Audit Report (Finance). Erin Tucker, City Recorder / Chief Financial Officer, presented a Council Communication requesting approval of the FY2024 ACFR as submitted. Ms. Tucker introduced Jimmy Jobe with Jobe, Hastings & Associates. Mr. Jobe presented the FY2024 Annual Comprehensive Financial Report (ACFR). Mr. Jobe thanked all who assisted with the audit and stated Council was provided a copy of the report and was published on the City website. Mr. Jobe summarized Audit Report topics and indicated it was a clean report with no findings. Ms. Scales Harris made a motion to approve FY2024 Annual Comprehensive Financial Report. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 15. Patterson Park Chiller Replacement {Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication requesting approval of a contract with Trane U.S. Incorporated and the reallocation of CIP FY2025 funds for the replacement of the chiller at Patterson Park Community Center. The expense, $484,864, is funded by FY25 CIP. City Council Meeting Minutes February 27, 2025, 6:00 pm Page 4 of 12  Mr. Wade made a motion to approve the contract with Trane U.S. Incorporated and FY2025 CIP reallocation of funds. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 16. Construction Administration Contract for Blackman/ Burnt Knob/ Manson Intersection (Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication requesting approval of the Construction Administration Contract with Kimley Horn and Associates, Inc. for the Blackman/Manson/Burnt Knob Intersection project. The expense, $116,700, is part of the construction costs, which is funded by the FY21 and CIP Budgets. Ms. Scales Harris made a motion to approve the contract with Kimley Horn and Associates, Inc. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 17. Professional Services Contract - Bridge Avenue Bridge Replacement (Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication requesting approval of the contract with Gresham Smith for the Bridge Avenue Bridge Replacement. The bridge upgrade and replacement will provide a safe route for vehicles and pedestrians to cross the CSX railroad. The expense, $584,600, is funded by the FY25 CIP Budget. Mr. Wright made a motion to approve the contract with Gresham Smith. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 18. Professional Services Supplement #1 - Rutherford Blvd and SE Broad Intersection (Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication requesting approval of Contract Amendment No. 1 with Energy Land and Infrastructure LLC (ELI) for the improvements for the Rutherford Boulevard and Southeast City Council Meeting Minutes February 27, 2025, 6:00 pm Page S of 12 Broad Street intersection. The expense, $138,890, is a part of the project costs funded by the FY21 and FY22 CIP Budget. Ms. Averwater made a motion to approve Amendment No. 1 to the contract with Energy, Land, and Infrastructure, LLC. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 19. Tommy Bragg Drive Final Change Order (Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication regarding a Final Change Order (Change Order No. 2) with Bell & Associates Construction, LLC to reflect final quantities involved with actual work performed to establish a final contract amount. The construction cost increased from $8,244,535 to $8,642,692 amounting in a $398,157 change order. The funds for this project were allocated within the 2021 and 2025 CIP Budget. Mr. Griffith requested Council approve the final change order. Ms. Averwater made a motion to approve the Final Change Order (Change Order No. 2) with Bell & Associates Construction, LLC. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 20. Cherry Lane 2 Wetland/Stream Credit Funding Approval (Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication requesting funding to purchase wetland and stream mitigation credits for the Cherry Lane Phase 2 project, pending subsequent legal approval. The expense of approximately $3,000,000, to purchase the mitigation credits will be funded from 2021, 2022, and 2025 CIP funds. Ms. Averwater made a motion to approve the funding to purchase wetland and stream mitigation credits, pending subsequent legal approval. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None City Council Meeting Minutes February 27, 2025, 6:00 pm Page 6 of 12  21. Purchase of Drones (Fire). Mark McCluskey, Chief of Fire Rescue, presented a Council Communication requesting approval of the contract with Safeware, Inc. to purchase four Skydio drones. The drones will be used to survey large fire scenes, search and rescue missions, water and structural collapse rescues and to assess disaster areas and hazmat situations. The expense of $112,915 is funded from the General Fund in FY25 CIP. Mr. Wade made a motion to approve the contract with Safeware, Inc. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 22. Purchase of Turnout Gear (Fire). Mark McCluskey, Chief of Fire Rescue, presented a Council Communication requesting approval of the North America Fire Equipment Company, Incorporated (NAFECO) contract for 78 sets of turnout gear. Turnout gear provides protection to firefighters, allowing them to perform their job safely and effectively. The expense, $299,520, is funded from the General Fund in FY25 CIP. Ms. Averwater made a motion to approve the contract with North America Fire Equipment Company, Incorporated (NAFECO). Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 23. Murfreesboro Medical Clinic Contract Amendment No. 1 (Fire). Mark McCluskey, Chief of Fire Rescue, presented a Council Communication requesting approval of the Amendment No. 1 to the Contract Murfreesboro Medical Clinic (MMC) to provide annual physical and cancer screenings to comply with requirements of the Barry Brady Act. The total annual cost, estimated as a maximum of $114,000, will be funded from Fire and Rescue's FY25 Budget. Mr. Wade made a motion to approve the Amendment No. 1 to the Contract with Murfreesboro Medical Clinic. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett City Council Meeting Minutes February 27, 2025, 6:00 pm Page 7 of 12  Nay: None 24. Physical Therapy and Nutrition Program Contracts (Fire}. Mark McCluskey, Chief of Fire Rescue, presented a Council Communication requesting approval of the contracts with Volunteer Physical Therapy and Performance, LLC and fuelED LLC for physical therapy and nutrition programs associated with AFG Grant. The costs of these programs, totaling $109,760, will be funded using the AFG grant. Ms. Scales Harris made a motion to approve the contracts with Volunteer Physical Therapy and Performance, LLC and fuelED, LLC. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 25. Ordinance 25-0-07 Outside the City Sewer, City Code Section 33-2.1.1 (Administration) (First Reading). Sam Huddleston, Assistant City Manager, presented a Council Communication to amend the conditions for water and sanitary sewer outside the City limits. The ordinance titled, "ORDINANCE 25-0-07 amending the Murfreesboro City Code, Chapter 33. Water Resources, Article I. In General, Section 33-2.1.1, Conditions for water and sanitary sewer service to property outside City limits" was offered for passage on first reading. Ms. Scales Harris made a motion to approve Ordinance 25-0-07 on first reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay:None 26. MTSU Service Fee Agreement for Residential Properties (Administration). Darren Gore, City Manager, presented a Council Communication requesting approval of the Service Fee Agreement with Middle Tennessee State University (MTSU) for residential properties. The agreement is an acknowledgement by both parties that each property listed in Exhibit A is exempt from property taxes pursuant to Tenn. Code Ann.§ 67-5-203. The University has agreed to pay the City a service fee to offset the cost to the City of providing services and infrastructure to these properties and the associated residents. The service fee agreement, involving the 48 properties listed in Exhibit A, would generate $40,704 in service fees annually. City Council Meeting Minutes February 27, 2025, 6:00 pm Page 8 of 12  Ms. Averwater made a motion to approve the Service Fee Agreement with Middle Tennessee State University. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay None Board and Commission Appointments 27. Airport Commission (Mayor). Vice Mayor Shacklett presented a Council Communication proposal from Mayor McFarland regarding reappointment of the following Airport Commission members. • Cannon Loughry Ill, Term expiration February 28, 2028 • Shelby Hunton, Term expiration February 28, 2028 Mr. Wade made a motion to approve t he reappointments. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 28. Golf Commission (Mayor). Vice Mayor Shacklett presented a Council Communication proposal from Mayor McFarland regarding reappointment of the following Golf Commission members. • Robert Sain, Term expiration January 31, 2028 • Whit Turnbow, Term expiration January 31, 2028 • Larry Wilkerson, Term expiration January 31, 2028 Mr. Wade made a motion to approve the reappointments. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 29. Board of Trustees and Committee on Contributions to the Community Investment Trust. (Mayor). Vice Mayor Shacklett presented a Council Communication proposal from Mayor McFarland regarding appointment of the following Murfreesboro Community Investment Trust (MCIT) Board of Trustees and Committee on Contributions members. Board of Trustees Members City Council Meeting M inutes February 27, 2025, 6:00 pm Page 9 of 12  • Shawn Applegate, Term expiration November 17, 2029 • Kevin Gentry, Term expiration November 17, 2029 • Lee Moss, Term expiration November 17, 2029 Committee on Contributions Members • Carl Montgomery, Term expiration December 8, 2026 • Collier Andress Smith, Term expiration December 8, 2026 • Wade Hays, Term expiration December 8, 2027 • Ronnie Martin, Term expiration December 8, 2027 Ms. Averwater made a motion to approve the reappointments. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None 30. Rutherford County Library Board of Directors (Mayor). Vice Mayor Shacklett presented a Council Communication from Mayor McFarland requesting approval of the appointment of Sam Huddleston, Assistant City Manager, to represent the City in place of Council. Mr. Wright made a motion to approve the appointment. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None Licensing 31. Beer Permits (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding Beer Permits. The following were offered for approval: Regular Beer Permits • First Watch, 2977 South Church Street (new location, restaurant) • Taste of India, 120 Elenor Way, Suite A (new location, restaurant) Applicants met requirements for the Beer Permits and were recommended for approval pending final building and codes inspections. Ms. Averwater made a motion to approve the Beer Permits. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Bill Shacklett Nay: None City Council Meeting Minutes February 27, 2025, 6:00 pm Page 10 of 12  Payment of Statements No payment of statements was presented. Other Business Future Council Meetings. Darren Gore, City Manager, stated Council will meet on March 6, 2025, and March 20, 2025. Council will not meet March 13, 2025, due to the Red Cross Heros Luncheon . Meeting status for March 27, 2025, is to be determined. Adjourn There being no further business, Vice Mayor Shacklett adjourned this meeting at 6:47 p.m. BILL SHACKLETT VICE M AYOR ATTEST: -°11,cr,~L- Q. ~TUCKER --..... CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL, fV!at 1 , atBS City Council Meeting Minut es February 27, 2025, 6:00 pm Page 11 of 12 PAGE INTENTIONALLY LEFT BLANK City Council Meeting Minutes February 27, 2025, 6:00 pm Page 12 of 12