City Council

City of Murfreesboro City Council - Workshop Regular Session Thursday, May 8, 2025 at 11:30 am T E N N E S S E E Municipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11:30 a.m. on Thursday, May 8, 2025. Proper notice of this meeting was published in the Murfreesboro Post on Tuesday, April 29, 2025. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Bill Shacklett Shawn Wright Austin Maxwell and Kirt Wade were absent and excused from this meeting. City Representatives Present Sam Huddleston, Assistant City Manager Adam Tucker, City Attorney Erin Tucker, City Recorder/ Chief Financial Officer Raven Bozeman, Executive Assistant Amanda DeRosia, Finance Director Angela Jackson, Executive Director of Strategic Services Brad Barbee, Principal Planner Brad Hennessee, Facilities Maintenance Director Chad Gehrke, Airport Director Chris Griffith, Executive Director of Public Infrastructure Daniel Owens, Finance Director of Murfreesboro City Schools Greg McKnight, Executive Director of Development Jamie Bigelow, Deputy Chief of Fire Rescue Jim Kerr, Transportation Director John Tully, Assistant City Attorney Joseph Leonard, Assistant City Attorney Lesley Short, Assistant Finance Director Michael Bowen, Chief of Police Mike Browning, Public Information Officer Nate Williams, Executive Director of Recreational Services Raymond Hillis, Executive Director of Public Works Robert Holtz, Community Development Director Trey Duke, 'Director of Murfreesboro City Schools Other City Staff City Council Workshop Meeting Minutes May 8, 2025, 11:30 am Page 1 of9 Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland asked if there were any registered speakers for public comment on actionable agenda items. Erin Tucker, City Recorder/ Chief Financial Officer, indicated no one had registered to speak. Ceremonial Items Mayor McFarland proclaimed May 8, 2025 as Asher Sullivan Day inside the City of Murfreesboro on behalf of the entire City Council. Mayor McFarland urged residents to continue to keep the Sullivan family in their thoughts and prayers. Action Items 1. Resolution 25-R-17 FY25 Schools Budget Amendment #9 (Schools). Trey Duke, Director of City Schools presented a Council Communications requesting Council amend the schools budget to the FY25 General Purpose Fund to accept a grant to fund the summer schools program. The resolution titled, "RESOLUTION 25-R-17 amending the Fiscal Year 2025 (hereafter "FY2025") MurfrE!esboro City Schools Budget (9th Amendment)" was offered for passage on its first and only reading. Ms. Scales Harris made a motion to approve Resolution 25-R-17. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 2. Ordinance 25-0-18 FV25 Budget Amendment (1st Reading) (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication to amend the City's FY25 Budget Ordinance. The ordinance titled, "ORDINANCE 25-0-18 amending the Fiscal Year 2025 (hereafter "FY2025") Budget (4th Amendment)" was offered for passage on first reading. Ms. Averwater made a motion to approve Ordinance 25-0-18 on first reading. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: City Council Workshop Meeting Minutes May 8, 2025, 11:30 am Page 2 of 9  Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 3. Construction Office Lease at 333 NW Broad Street for Town Creek (Administration). Sam Huddleston, Assistant City Manager, presented a Council Communication requesting Council approve a lease with SBW Constructors, LLC for a construction office at 333 NW Broad Street. The office will provide space for construction update meetings and coordination with City project staff. The no-cost lease requires SBW Contractors, LLC to maintain the property for the term of the Town Creek project and to restore the property upon completion. This project has no fiscal impact on the City. Mr. Wright made a motion to approve the Construction Office Lease with SBW Constructors, LLC at 333 NW Broad Street. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 4. Cannonsburgh Village Museum Roof Replacement (Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication to approve an agreement with Turner Construction Services, LLC, for the replacement of the metal roof of the Cannonsburgh Village Haynes Museum. The expense, $75,486, is funded in part by the Capital Maintenance and Improvement Grants from tnmuseum.org {$50k) and the balance by Parks FY25 Operating Budget. Ms. Scales Harris made a motion to approve the agreement with Turner Construction Services, LLC for Cannonsburgh Village Museum roof replacement. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None City Council Workshop Meeting Minutes May 8, 2025, 11:30 am Page 3 of 9  5. Retail Liquor Certificate of Compliance - Longhorn Liquor Store (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication and information regarding issuance of a certificate of compliance for a retail liquor store by Osama Dous and Mina Boktor for Longhorn Liquor Store at 3210 Memorial Boulevard which is a location change and ownership change for a retail liquor store. All requirements were met, and application was recommended for approval. Mr. Wright made a motion to approve the certificate of compliance. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 6. Main Street Banner Request (Streets). Raymond Hillis, Executive Director of Public Works, presented a Council Communication requesting Council approve the request from North Boulevard Church of Christ to hang a banner over East Main Street from May 20, 2025 to May 30, 2025, to promote their 5th annual SING! Event. Ms. Scales Harris made a motion to approve the banner request for North Boulevard Church of Christ. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Workshop Items 7. West Point Subdivision and Future Road Impact Fees (Administration). Sam Huddleston, Assistant City Manager, presented a Council Communication and PowerPoint presentation to Council reviewing Murfreesboro's current investment in West Point Subdivision off New Salem Highway, multiple issues in the subdivision, consideration of future roadway impact fees to resolve construction of Warrior Drive and roadway improvements to the Beasie Road and Warrior Drive intersection. City Council Workshop Meeting Minutes May 8, 2025, 11:30 am Page 4 of9  Mr. Huddleston explained the City has worked with developer Mickey Mitchell on the West Point Subdivision for the past 16 years with Outpost Armory, RaceTrac, U-Haul, Lazydays RV and Costco all opening in the subdivision 2021 and prior. Floor and Decor and Living Spaces are expected to open in the next two years. CINTAS is currently seeking approval from the City's Planning Department to proceed with their development off of Beasie Road. The challenge with CINTAS is that per the City's subdivision regulations, any major thoroughfare improvement adjacent to the property is required to be built by the development. CINTAS has stated they believe the 350 linear feet of Warrior Drive on their northern boundary is unnecessary for the opening of their facility and should be built by others; either Mr. Mitchell or the City. They stated resolutely that they would have to relocate this facility to another City should Murfreesboro require them to build Warrior Drive. Additionally, the current intersection of Warrior Drive and Beasie Road will be in a failing condition when Floor and Decor and Living Spaces introduces new traffic counts at that intersection. CINTAS will exacerbate that failing condition if it comes to fruition . Mr. Huddleston reviewed Cintas' Economic Impact Summary attached to the Council Communication. Mr. Huddleston asked Council for feedback regarding Cintas' participation in the roadway construction, economic impact summary, and creating a development agreement to keep the property owner in negotiations with the City. Adam Tucker, City Attorney, clarified and summarized that typically under the City' s development regulations, Cintas would be required to build an additional 350 feet, independent of any owed impact fees. The question here is in exchange for the economic development opportunity, jobs and tax revenue that Cintas would provide, whether to use either impact fee revenue to build the 350 feet on Warrior Drive, or some other public fund. Discussion ensued among staff and Council members regarding the issues with WestPoint Subdivision including State Industrial Access (SIA) and TDOT funds and the developer's responsibility to build roads on their own property for development and access. Mayor McFarland and Council provided guidance for City staff to provide an exception to the subdivision regulations to relieve Cintas of the obligation to build an additional 350 feet of Warrior Drive and proceed with development, as they are in a unique position and currently have City Council Workshop Meeting M inutes May 81 2025, 11:30 am Page S of 9 access to their property on Warrior Drive and Beasie Road. Cintas should be allowed to proceed with development but not abate any impact fees. Council further directed staff to defer or delay any additional approvals in the Westpoint Subdivision pending properly executed development agreements defining who is responsible for infrastructure, roadway construction and improvement (including the approximately 350 feet of Warrior Drive), utilities, grading, etc. Future development agreements, requests to spend impact fees or taxpayer funds will all be presented to City Council for consideration. 8. Fire Stations 12 and 13 Presentation (Fire). Jamie Bigelow, Deputy Chief of Fire Rescue, presented a Council Communication and PowerPoint presentation regarding a proposal for Fire Stations 12 and 13 Response Zone Analysis. The department recommends establishing two additional fire stations: Station 12 on Joe B. Jackson Parkway (South Side) and Station 13 on Veterans Parkway (West Side). Between 2023 and 2024, MFRD responded to 902 emergency incidents within the proposed Joe B. Jackson Parkway District and 1,078 incidents within the proposed Veterans Parkway District. The establishment of Fire Stations 12 and 13 will enhance response efficiency and strengthen public safety infrastructure. Sam Huddleston, Assistant City Manager, clarified that staff is seeking Council direction on which station to pursue first, as there are only funds designated for one site in the FY25 budget. Staff recommended starting with the Veterans Parkway (West Side) first. Erin Tucker, City Recorder/ Chief Financial Officer, confirmed the design phase of one future station was approved by Council last fall in the City's FY25 CIP Budget. Discussion ensued with Council providing feedback to move forward with staff recommendations. No action was taken. 9. Short Term Rental (Administration/Legal). Joseph Leonard, Assistant City Attorney, presented a Council Communication and a PowerPoint presentation regarding management of Short-Term Rentals (STR). Council requested staff research this issue as the City currently lacks regulations for Short-Term Rentals and Council wants to protect City residents from potential negative impacts related to the rapid growth of home-sharing and short-term rental properties in the City. City Council Workshop Meeting Minutes May 8, 2025, 11:30 am Page 6 of9  Mr. Leonard explained application of the Short-Term Rental Unit Act passed by the Tennessee General Assembly in 2018. Mr. Leonard discussed Council's STR regulation and permitting options including application fees, inspections, designating a responsible person to respond to complaints, site plan, notice of adjacent properties, parking requirements, maximum occupancy, zoning classification, minimum/maximum rental term, minimum age to rent and maximum number of sleeping rooms and reviewed several Tennessee city's current requirements and provisions. Mr. Leonard requested Council's direction regarding drafting a short-term rental ordinance, developing a policy and/or feedback regarding what he presented. Discussion ensued. Council provided feedback and comments about STRs including ease of initial application, application fee to cover costs, person responsible for the STR, documentation stating the Homeowner's Association (HOA) for the subdivision allows STR, residential versus commercial taxation, routine safety inspections, violation fines, nuisance issues, and other common provisions. Council provided staff direction to proceed with developing a Short-Term Rental ordinance and policy. 10. Cherry Lane Corridor Area Plan - Project Update (Development Services). Greg McKnight, Executive Director of Development Services, presented a Council Communication and documents regarding updates with the Cherry Lane Corridor Area Plan Project. The study area involves challenges with an existing rail line, impact from existing floodplain, and interchange and intersection design considerations. The corridor is an important gateway to Smyrna and Nashville. The planning study provided gives City leadership the option of adopting a formal area plan for the purposes of policy advisement and a revision to the Future land Use map of the Murfreesboro 2035 Comprehensive Plan. The Cherry Lane Corridor / Area Plan Kick off meeting was held recently and provided responsibilities, deliverables, and timelines for the project. During this meeting staff determined the GNRC model updates to be provided to the consultants within a month and staff will meet again on June 5, 2025. Staff will provide another update to Council at the next Workshop on June 12, 2025. This item was presented as information only and no action was taken. City Council Workshop Meeting Minutes May 8, 2025, 11:30 am Page 7 of9  11. March 2025 Dashboard (Administration). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication and documents regarding March 2025 Dashboard. There were no questions and no action was taken. Board & Commission Appointments No board and commission appointments were presented. Licensing 12. Beer Permits (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding Beer Permits. The following were offered for approval: Regular Beer Permits • TownePlace Suites by Marriott at Murfreesboro, 2708 Roby Corlew Lane (Hotel, New Location) Applicant met requirements for the Beer Permit and was recommended for approval pending final building and codes inspection. Ms. Averwater made a motion to approve the Beer Permit. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. Other Business Sports*Com Indoor Pool Renovations {Facilities). Brad Hennessee,.F.acilities Maintenance Director, presented a Council Communication requesting Council approve the agreement with American Pool Services, LLC for the renovation of the indoor pool at Sports*Corri. The expense, $135,250, is funded by Parks and Recreation FY25 Operating Budget. Ms. Averwater made a motion to approve the agreement with American Pool Services, LLC. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: City Council Workshop Meeting Minutes May 8, 2025, 11:30 am Page 8 of 9  Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Future Meetings. Erin Tucker, City Recorder/ Chief Financial Officer, reviewed scheduling for the following City Council meetings. • May 22, 2025 at 4:00 p.m. Budget Special Review Session • May 22, 2025 at 6:00 p.m. Budget Ordinances (Public Hearing and 1st Reading). • May 29, 2025 No meeting is planned • June 5, 2025 at 6:00 p.m. Budget Ordinances (2 nd Reading) and Resolutions (1 st and Only Reading) Mayor McFarland requested that City staff send calendar invites to Council members for future Council meetings. Mr. Huddleston added that Council Workshop is scheduled for June 12, 2025. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 1:08 p.m. SHANE MCFARLAND MAYOR ATTEST: UCKER ~ CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: Jvt""'-L S 1 2--.oZS' City Council Workshop Meeting Minutes May 8, 2025, 11:30 am Page 9 of 9 BLANK PAGE D D