City Council

City of Murfreesboro City Council - Regular Session Thursday, June 26, 2025 at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street, Murfreesboro, TN MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, June 26, 2025. Proper notice of this meeting was published in the Murfreesboro Post on Tuesday, May 27, 2025. Council Members Present Mayor Pro Tern Shawn Wright - Presiding Jami Averwater Madelyn Scales Harris Kirt Wade Mayor Shane McFarland, Austin Maxwell, and Bill Shacklett were absent and excused from this meeting. City Staff Attendance Darren Gore, City Manager Adam Tucker, City Attorney Amanda DeRosia, Finance Director Melanie Joy Peterson, City Clerk Alan Bozeman, Communications Director Angela Jackson, Executive Director of Strategic Services Ba rb Davis, Deputy Court Clerk Ben Newman, Director of Land Management and Planning Brad Hennessee, Facilities Maintenance Director Cathy Smith, Purchasing Director Edward K. McDonald Ill, Risk Manager Holly Smyth, Prir.icipal Planner Jessica Cline, Community Development Assistant Director Jim Kerr, Transportation Director Karen Lampert, Grant Manager Kyle Lingo, Fleet Services Assistant Director Lexi Stacey, Project Coordinator Mark McCluskey, Fire Chief Michael Nevills, Communications Mike Browning, Public Information Officer Randolph Wilkerson, Human Resources Director Rhonda Darnell, Human Resources Assistant Director Richard Donovan, Principal Planner/ Floodplain Administrator Sam Huddleston, Assistant City Manager Steve Jarrell, Deputy Chief of Police Tommy Miller, Fleet Services Director Tracy Brown, Streets Assistant Director Valerie Smith, Water Resources Director City Council Meeting Minutes June 26, 2025, 6:00 pm Page 1 of 12  Other City Staff Mayor Pro Tem Elected Adam Tucker, City Attorney, opened the meeting by advising that, in the absence of both the Mayor and Vice Mayor, the Council needed to elect a Mayor Pro Tern to preside. Ms. Averwater made a motion to elect Council Member Shawn Wright to preside over the meeting as Mayor Pro Tern. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None Prayer and Pledge of Allegiance Mayor Pro Tern Wright called the meeting to order. Mr. Wade commenced the meeting with a prayer followed by the Pledge of Allegiance. Ceremonial Items STARS Award. Randolph Wilkerson, Human Resources Director, presented the May 2025 STARS Award to Michael Nevills, Television Station Manager in the Communications Department. The STARS Award honors City employees who go above and beyond in their service. Mr. Nevills was nominated by Sarah Callender, Executive Director of Main Street Murfreesboro, in recognition of his exceptional work producing a documentary commemorating the 40th anniversary of the downtown revi.talization movement led by the Main Street Murfreesboro Program. Public Comment on Actionable Agenda Items Mayor Pro Tern Wright asked if there were any registered speakers for public comment on actionable agenda items. Melanie Peterson, City Clerk, indicated no one had registered to speak. Consent Agenda The Consent Agenda was presented for approval with Council Communications and corresponding documents for the following items: 1. Fountains at Gateway Phase 2 Construction Extension (Administration) 2. Proposed Event and Meeting Space Rental Rate Update (Airport) City Council Meeting Minutes June 26, 2025, 6:00 pm Page 2 of 12  3. Second Amendment to Restated Contract for Professional Management & Administrative Services (Community Development) 4. Master Services Agreement - ELI (Engineering) 5. Cannonsburgh Village Museum Roof Replacement (Facilities) 6. Wine Sales Certificate of Compliance - United Grocery Outlet #12 (Finance) 7. FY25 City Manager Approved Budget Amendments (Finance) 8. Donation of Used Equipment to Various Law Enforcement Agencies (Police) 9. Magnet Forensics Software License Renewal (Police) 10. Third Amendment to Saas Agreement with Utility Associates (Police) 11. Robert Rose HVAC and Roof Renovations Project Final Change Order (Project Development) 12. Murfreesboro Transit Center Contingency Allowance Allocation CCF12 (Project Development) 13. Bradyville Pike Reconstruction Design Contract Addendum #3 (Transportation) 14. Old Fort Parkway Technical Report Amendment No. 3 (Transportation) 15. Asphalt and Concrete Purchase Report (Street) Ms. Scales Harris made a motion to approve the Consent Agenda. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None Minutes 16. City Council Meeting Minutes (Finance). Amanda DeRosia, Finance Director, presented a Council Communication and documents regarding approval of City Council meeting minutes for the following meetings. The meeting minutes were not read aloud but were presented for approval as part of the agenda packet. Current Minutes June 5, 2025 (Public Comment) June 5, 2025 (Regular M eeting) Ms. Averwater made a motion to approve the minutes. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote : City Council Meeting Minut es June 26, 2025, 6:00 pm Page 3 of 12 .  Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None New Business Land Use Matters Announcement to Defer Voting on Public Hearing Items. Mayor Pro Tern Wright announced that while the public hearings scheduled for today would proceed as planned, any votes on those matters would be deferred to a future meeting when additional Council members are present. 17. Rezoning Property Along Old Lascassas Road (Planning). Holly Smyth, Principal Planner, presented a Council Communication and documents regarding rezoning of approximately 14.81 acres located along the east side of Old Lascassas Road, east of its intersection with Hazelwood Street. A public hearing date was set by the City Manager and notice of public hearing was published on June 3, 2025, in the Murfreesboro Post. Ms. Smyth stated that a public hearing was required on the matter. Ms. Smyth turned the floor over to Brian Gover of SEC, the applicant, who reviewed specifics of the project. 17a. Public Hearing: Rezone 14.81 acres. Mayor Pro Tern Wright initiated a public hearing, welcoming comments on the rezoning and providing instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor Pro Tern Wright concluded the public hearing. 17b. Ordinance 25-0Z-21 (1st Reading). The ordinance titled, "ORDINANCE 25-OZ-21 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 14.81 acres located along Old Lascassas Road from Single-Family Residential Fifteen (RS-15) District and Single-Family Residential Ten (RS-10) District to Planned Commercial Development (PCD) District (Lascassas Storage PCD); Patterson Company, LLC, applicant, [2025-406]" was offered for passage on its first reading. Ms. Averwater made a motion to defer Ordinance 25-OZ-21 to July 17, 2025. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright City Council Meeting Minutes June 26, 2025, 6:00 pm Page 4 of 12  Nay: None 18. Plan of Services, Annexation, and Zoning for Property Along Yeargan Road (Planning). Richard Donovan, Principal Planner, presented a Council Communication regarding a Plan of Services, Annexation and Zoning for approximately 13.74 acres located along the north side of Yeargan Road, east of its intersection with Ashley Drive. Notice of public hearing was published on June 3, 2025 in the Murfreesboro Post. Mr. Donovan stated that a public hearing was required on the matter. 18a. Public Hearing: P1,m of Services and Annexation for 13.74 acres. Mayor Pro Tern Wright initiated a public hearing, welcoming comments on the plan of services and annexation and providing instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak. Consequently, Mayor Pro Tern Wright concluded the public hearing. 18b. Resolution 25-R-PSA-22 Plan of Services and Annexation. The resolution titled, "RESOLUTION 25-R-PSA-22 to adopt a Plan of Services for and to annex approximately 13.74 acres located along Yeargan Road (Tax Map 124, Parcel 03508), and to incorporate the same within the corporate boundaries of the City of Murfreesboro, Tennessee, Shane Dewayne Beard, applicant [2025-501)" was offered for passage on its first and only reading. Ms. Averwater made a motion to defer Resolution 25-R-PSA-22 to July 17, 2025. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None Richard Donovan, Principal Planner, reviewed the rezoning request through a PowerPoint presentation. 18c. Public Hearing: Zone 13.74 acres simultaneous with annexation. Mayor Pro Tern Wright initiated a public hearing on the zoning, welcoming comments on the zoning and provided instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak. Consequently, Mayor Pro Tern Wright concluded the public hearing. 18d. Ordinance 25-02-22 (1st Reading). The ordinance titled, "ORDINANCE 25-OZ-22 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as City Council Meeting Minutes June 26, 2025, 6:00 pm Page 5 of 12 heretofore amended and as now in force and effect to zone approximately 13.26 acres along Yeargan Road as Single-Family Residential Ten (RS-10} District, simultaneous with annexation; Shane and Dewayne Beard, applicant(s} [2025-405]" was offered for passage on its first reading. Ms. Averwater made a motion to defer Ordinance 25-OZ-22 to July 17, 2025. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None Ordinance 19. Amending the Zoning Ordinance - School and Institutional Group Assembly Uses (Planning). Darren Gore, City Manager, presented a Council Communication and documents regarding amending the Zoning Ordinance Sections 7, 9, 19, 27 and Chart 1 (including Chart 1 endnotes} primarily regarding school and institutional group assembly uses and reviewed highlights of the proposed changes. A public hearing date was set by the City Manager and notice of public hearing was published on June 3, 2025, in the Murfreesboro Post. 19a. Public Hearing: Amending the Zoning Ordinance. Mayor Pro Tern Wright initiated a public hearing, welcoming comments on the zoning ordinance amendment and providing instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor Pro Tern Wright concluded the public hearing. 19b. Ordinance 25-0-20 {1st Reading). The ordinance titled, "ORDINANCE 25-0-20 amending Murfreesboro City Code Appendix A, Zoning, Sections 7, 9, 19, 27, Chart 1, Chart 1 Endnotes and Chart 2 Endnotes, pertaining to school uses, City of Murfreesboro Planning Staff, applicant [2025-802]" was offered for passage on its first reading. Ms. Averwater made a motion to defer Ordinance 25-0-20 to July 17, 2025. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None Resolution City Council Meeting Minutes June 26, 2025, 6:00 pm Page 6 of 12  20. Resolution 25-R-23 Designated Representative FY25 COPS Hiring Program (Police). Karen Lampert, Grants Manager, presented a Council Communication requesting Council provide signing authority, within t he scope of the grant application, to Amanda DeRosia, Finance Director, for the submission of the COPS Hiring Program grant. The resolution titled, "RESOLUTION 25-R- 23 authorizing a designated representative for the FY25 COPS Hiring Program, under the U.S. Department of Justice, Office of Community Oriented Policing Services ("COPS" )" was offered for passage on its first and only reading. Ms. Averwater made a motion to approve Resolution 25-R-23. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None · On Motion 21. Contract with Insight for LPR Cameras and Services (Police). Steve Jarrell, Deputy Police Chief, presented a Council Communication and documents requesting Council approval of a contract with Insight Public Sector, Inc. for the continued subscription and support of the License Plate Recognition (LPR) camera system in the amount of $171,000 for year one and $171,000 each for years two and three, for a tot al cost of $513,000. Mr. Wade made a motion to approve the contract. Ms. Scales Harris seconded t he motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None 22. Consolidated Plan & First Year Action Plan for 2025-2029 (Community Development). Jessica Cli ne, Assistant Director of Community Development, presented a Counci l Communication and documents requesting approval of the 2025-2029 Community Development 5-Year Consolidated Plan and First Year Action Plan. Mr. Wade made a motion to approve t he 2025-2029 Community Development 5-Year Consolidated Plan and First Year Action Plan. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vot e: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Cit y Council M eeting Minutes June 26, 2025, 6:00 pm Page 7 of 12  Nay: None 23. Thompson Lane Widening-Easement Offers (Water Resources). Valerie Smith, Water Resources Director, presented a Council Communication and documents requesting approval to purchase utility and temporary construction easements with 10% contingencies for voluntary conveyance in conjunction with the Thompson Lane widening projects and to authorize the use of eminent domain if the property owners do not voluntarily convey the necessary easement(s). Staff requested approval of $700,000 for easement acquisition costs to allow for negotiation. Mr. Wade made a motion to approve the easement acquisitions for the Thompson Lane widening projects. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote; Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None 24. State Maintenance Contract FY 2025-2027 (Street). Tracy Brown, Assistant Director of Streets, presented a Council Communication and documents requesting approval of Tennessee Department of Transportation (TDOT) Maintenance Contract for Fiscal Year 2025- 2025 with reimbursement not to exceed $739,209. Mr. Wade made a motion to approve the contract. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None 25. Agreement for Body Shop Services for City Vehicles (Fleet Services). Tommy Miller, Fleet Services Director, presented a Council Communication and documents requesting approval of agreements with Hatton Automotive, LLC and Alliance Auto Body, Inc. for body shop services for City vehicles. The FY26 budget expense for outside body shop repairs and services is $325,000. Ms. Scales Harris made a motion to approve the agreements. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None City Council Meeting Minutes June 26, 2025, 6:00 pm Page 8 of 12  26. Purchase of Property and Liability Insurance {Human Resources). Edward K. McDonald, Ill, Risk Manager, presented a Council Communication and documents requesting approval to purchase insurance coverages for the City including, but not limited to, auto, cyber, crime and workers' compensation. Total insurance costs in the amount of $3,702,909 are funded by the City' s FY2026 operating budget. Mr. Wade made a motion to approve the insurance purchases. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None 27. HVAC Preventive Maintenance Contract {Facilities}. Brad Hennessee, Facilities Manager, presented a Council Communication and documents requesting approval of an agreement with Johnson Controls, Inc. to provide preventative maintenance services for the hearing ventilation, and air conditioning (HVAC) equipment for 35 City buildings. The expense of $136,806 is funded by the operating budgets of the 11 participating departments: Airport, City Hall, Fleet Services, MPD, MFRD, Old Fort Golf, Parks & Recreation, Solid Waste, Streets, t he Transit Facility and Water Resources. Ms. Scales Harris made a motion to approve the contract. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None 28. Generator Preventive Maintenance Agreement (Facilities}. Brad Hennessee, Facilities Manager, presented a Council Communication and documents requesting approval of an agreement with Clarke Power Services, Inc. to provide preventative maintenance services for the emergency generators that protect 20 buildings and the 911 communications network. The expense of $125,700 is funded by the Facilities Operating Budget. Mr. Wade made a motion to approve the agreement. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None City Council M eeting M inutes June 26, 2025, 6:00 pm Page 9 of 12  29. Revised Safe Streets and Roads For All Grant Agreement with Federal Highway Administration (Transportation). Jim Kerr, Transportation Director, presented a Council Communication and documents requesting approval of the Revised Safe Streets and Roads for All (SS4A) Grant Agreement with the Federal Highway Administration (FHWA). The grant requires a 20% match of local funds ($72,000) to receive the Federal potion of 80%, or $288,000. The City's local share will be funded through State Street Aid. Mr. Wade made a motion to approve the grant agreement. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None 30. Safe Street For All Action Plan Professional Services Contract (Transportation). Jim Kerr, Transportation Director, presented a Council Communication and documents requesting approval of an agreement with Kimley-Horn and Associates, Inc. for Professional Services for the Safe Streets and Roads for All (SS4A} Safety Action Plan. The project is funded with 80% federal funds ($288,000) and 20% local funds ($72,000). The City's local share will be funded through State Street Aid. The agreement with Kimley-Horn is for a not-to-exceed amount of $343,100. Ms. Averwater made a motion to approve the agreement. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None 31. City Concrete and Storm Drainage Annual Contract Renewal (Engineering). Lexi Stacey, Project Coordinator, presented a Council Communication and documents requesting approval to renew the Annual City Concrete and Storm Drainage Contract with Rollins Excavating Co., LLC. The primary funding source for this contract is State Street Aid, which is the local share ofthe State's gasoline tax; budgeted for FY26 in the amount of $1,250,000. Additional funding is provided through the Storm Water User Fee. Ms. Averwater made a motion to approve the contract renewal. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright City Council Meeting Minutes June 26, 2025, 6:00 pm Page 10 of 12  Nay: None 32. City Paving Contract Renewals (Engineering). Lexi Stacey, Project Coordinator, presented a Council Communication and documents requesting approval to renew two Annual City Paving Contracts with Wiregrass Construction Company, Inc. and Hawkins Asphalt Paving, LLC. Funding for these contracts is primarily sourced from State Street Aid, which is derived from the local share of the State's gasoline tax; budgeted for FY26 in the amount of $2,500,000. Ms. Averwater made a motion to approve the contract renewals. Ms. Scales Harris seconded the motion. Upon roll call, the motion was p_assed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None Board and Commission Appointments No board and commission appointments were presented. Licensing 33. Beer Permits (Finance). Amanda DeRosia, Finance Director, presented a Council Communication regarding Beer Permits. The following were offered for approval: Regular Beer Permits Name of Name of Type of Address Type of Permit Reason Applicant Business Business Rocha-Bautista 4433 Veterans Casa Tio's On-Premises Restaurant New Location Group LLC Pkwy, Suite B Discount 2510 S. Church Ownership Guru raj, Inc. Tobacco Off-Premises Tobacco Store Street, Suite B Change Outlet Las Trojas Las Trojas 3 105 M edical Cantina Murfreesboro Center On-Premises Restaurant New Location Mexican TN, LLC Parkway Restaurant Applicants met requirements for the Beer Permits and were recommended for approval pending final building and codes inspections. M r. Wade made a motion to approve the Beer Permits. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright Nay: None Payment of Statements No payment of statements was presented. City Council Meeting M inutes June 26, 2025, 6:00 pm Page 11 of 12 Other Business Community Event. Mayor Pro Tern Wright announced the July 4th celebration would occur next week and invited the community to attend. Future Meetings. Darren Gore, City Manager, stated that Council will not meet on July 3, 2025 for regular session but will meet for Workshop on July 10, 2025. Adjourn There being no further business, Mayor Pro Tern Wright adjourned this meeting at 6:54 p.m. MAYOR PRO TEM ATTEST: CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL:3 o \~ 3~ ) sK52iS City Council Meeting Minutes June 26, 2025, 6:00 pm Page 12 of 12