City Council

City of Murfreesboro City Council - Regular Session Thursday, August 21, 2025 at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street, Murfreesboro, TN MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, August 21, 2025. Proper notice of this meeting was published in the Murfreesboro Post on Tuesday, July 29, 2025. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright City Staff Attendance Darren Gore, City Manager Adam Tucker, City Attorney Erin Tucker, City Recorder/ Chief Financial Officer Melanie Joy Peterson, City Clerk Ben Newman, Director of Land Management and Planning Brad Hennessee, Facilities Maintenance Director Cathy Smith, Purchasing Director Chad Gehrke, Airport Director Chris Griffith, Executive Director of Publ ic Infrastructure Jamie Layhew, Assistant Fire Chief Lauren Bush, Assistant City Attorney/ Murfreesboro City Schools' Attorney Lee Smith, Deputy Director of Transportation Lexi Stacey, Project Coordinator Mark McCluskey, Fire Chief Matthew Blomeley, Assistant Planning Director Michael Bowen, Chief of Police Mike Browning, Public Information Officer Raymond Hillis, Executive Director of Public Works Russell Gossett, Solid Waste Director Steve Jarrell, Deputy Chief of Police Trey Duke, Director of Murfreesboro City Schools Valerie Smith, Water Resources Director Other City Staff City Council Meeting Minut es August 21, 2025, 6:00 pm Page 1 of 12 Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Ms. Scales Harris commenced the meeting with a prayer followed by the Pledge of Allegiance . Public Comment on Actionable Agenda Items Mayor McFarland asked if there were any registered speakers for public comment on actionable agenda items. Erin Tucker, City Recorder/ Chief Financial Officer indicated there were none. Consent Agenda The Consent Agenda was presented for approval with Council Communications and corresponding documents for the following items: 1. Purchase Forms Encryption Package as part of CivicPlus Website Hosting Service (Communications) 2. Asphalt and Concrete Purchase Report (Street) 3. Rehrig Roll Out Cart Purchase (Solid Waste) 4. FY26 City Manager Approved Budget Amendments (Finance) 5. Purchase of Motorola Radios (Fire) 6. Medical Center Parkway Right-of-Way Acquisition (Engineering) 7. Task Order #3 - Supplemental Agreement with Volkert Inc. (Engineering) 8. Mandatory Referral for the Abandonment of a Portion of Kenny Pipe Court Right-of- way (Planning} 9. Mandatory Referral for Abandonment of a Drainage Easement Along Siegel Road (Planning) 10. Mandatory Referral for the Abandonment of a Drainage Easement Along Lennis Lane {Planning) 11. Mandatory Referral for Abandonment of a Drainage Easement Along N Thompson Lane (Planning) 12. Donation of Used Police Vehicles to Lynnville Police Department (Police} 13. MTR Maintenance Agreement for Police Department Copy Machines (Police) 14. Full-Scale Biosolids Thermal Dryer Contingency Allocations (Water Resources) 15. Dell Lease Agreement {Schools} Mr. Wade made a motion to approve the Consent Agenda. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Old Business Ordinance 16. Ordinance 25-0-27 Water Tap & Sewer Cleanout Fee Revisions (2nd and Final Reading) (Water Resources). The ordinance titled, "ORDINANCE 25-0-27 amending the City Council Meeting Minutes August 21, 2025, 6:00 pm Page 2 of 12  Murfreesboro City Code, Chapter 33, Water Resources, Sections 33-2 and 33-50, regarding water meter and sewer cleanout fees" which passed its first reading on July 31, 2025, was offered for passage on second and final reading. Ms. Scales Harris made a motion to approve Ordinance 25-0-27 on second and final reading. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None New Business Land Use Matters 17. Rezoning property along January Street (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication and related documents regarding the rezoning of approximately 0.3 acres on January Street, north of Bridge Avenue, from Single- Family Residential Eight (RS-8) to Local Commercial (CL). Planning Commission held a public hearing on July 9, 2025, and recommended approval. The City Manager approved scheduling a City Council public hearing for August 21, 2025, with notice published July 29, 2025, in the Murfreesboro Post. 17a. Public Hearing: Rezone 0.3 acres (Planning). Mayor McFarland initiated a public hearing, welcoming comments on the rezoning and provided instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland concluded the public hearing. 17b. Ordinance 25-OZ-25 (1st Reading) (Planning). The ordinance titled, "ORDINANCE 25-OZ-25 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 0.3 acres located along January Street from Single-Family Residential Eight (RS-8) District to Local Commercial (CL) District; Abiodun Adefurin, applicant, [2025-409]" was offered for passage on its first reading. City Council Meeting Minutes August 21, 2025, 6:00 pm Page 3 of 12  Vice Mayor Shacklett made a motion to approve Ordinance 25-02-25 on first reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None On Motion 18. Hangar Site Development Contract Award (Airport / Purchasing). Cathy Smith, Purchasing Director, presented a Council Communication and documents on behalf of Chad Gehrke, Airport Director, requesting approval of the bid award and subsequent Hanger Development Contract with Hensley Civil, LLC for stormwater, utility, and hangar pad development work at the Murfreesboro Municipal Airport pending legal review and approval. The project's construction expense of $1,180,080 will be funded through a transfer from General Fund to Airport Fund. Mr. Wade made a motion to approval of the bid award and subsequent contract with Hensley Civil, LLC, pending legal review and approval. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 19. Old Fort Park Ballfield & Parking Renovations Change Order 1 (Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication and documents requesting approval of Change Order 1 with Steelhead Building Group, LLC, to include the contingency allowance items encountered to date and add six days to the contract time for the Old Fort Park Ballfield and Park Renovations. The amount of the increased expense, $84,745.65, is accommodated in the Contingency amount with no change in the total contract amount of $3,056,492. Vice Mayor Shacklett inquired about the completion date. Mr. Hennessee indicated the project is expected to be completed by the end of November. City Council Meeting Minutes August 21, 2025, 6:00 pm Page 4 of 12  Mr. Wright made a motion to approve Change Order 1 with Steelhead Building Group, LLC. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 20. Police Headquarters Rear Parking Improvements (Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication and documents requesting approval of rear parking improvements at Police Headquarters. Improvements will be made by utilizing existing City contracts with asphalt, concrete, and sealing contractors. The estimated cost of these improvements is $150,000 that will be funded by the Police Department's FY25 CIP funds. Ms. Scales Harris made a motion to approve the improvements. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 21. Purchase of Street Sweeper (Street). Raymond Hillis, Executive Director of Public Works, presented a Council Communication and documents requesting approval to purchase an Elgin RegenX Street Sweeper and enter a contract with Sansom Equipment Company, Inc. for the same. The expense, $326,276, is a budgeted item and will be paid from the FY26 Stormwater Fund. Ms. Scales Harris made a motion to approve the purchase and contract with Sansom Equipment Company, Inc. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 22. Contract for Mulching Services - Amendment 1 (Street). Raymond Hillis, Executive Director of Public Works, presented a Council Communication and documents requesting City Council Meeting Minutes August 21, 2025, 6:00 pm Page 5 of 12 approval of a First Amendment to the contract with Kelton's Incorporated DBA Terrascape for mulching services to renew the initial contact for an additional year. Contractor's proposal of $46 per cubic yard is accommodated within the FY26 department budget, with an estimated total cost of $51,000. Ms. Scales Harris made a motion to approve the First Amendment to the contract with Kelton's Incorporated DBA Terrascape for mulching services. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 23. Strategic Partnerships MOUs {Police). Steve Jarrell, Deputy Chief of Police, presented a Council Communication and documents requesting approval of the lnteragency Memorandum of Understanding (MOU) with the Murfreesboro Police Department's (MPD) strategic partners: the Child Advocacy Center of Rutherford County, Inc. (CAC), and the Domestic Violence Program a.k.a. Domestic Violence Sexual Assault Center (DVSAC). The MPD's FY26 operating budget includes $90,000 for the CAC and $25,000 for DVSAC. Mr. Wright made a motion to approve the Memorandum of Understanding with the CAC and the DVSAC. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 24. Purchase of Body Armor from Gall's LLC (Police). Steve Jarrell, Deputy Chief of Police, presented a Council Communication and documents requesting approval to purchase 125 sets of body armor and carriers from Galls, LLC and to approve Amendment #1 to the Agreement for Public Safety Uniforms with Galls, LLC. The cost of this purchase, $235,024, is funded by the MPD FY26 operating budget. City Council Meeting Minutes August 21, 2025, 6:00 pm Page 6 of 12  Mr. Wade made a motion to approve purchasing 125 sets of body armor and carriers and Amendment #1 to the Agreement for Public Safety Uniforms with Galls, LLC. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 25. Medical Center Parkway Phase 2 Construction {Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication and documents requesting approval of construction of Medical Center Parkway Widening Phase 2 utilizing existing annual contracts. The estimated construction costs, $6,391,234, are within the total project budget and are funded by the FY21 and FY22 CIP budgets. Mr. Maxwell made a motion to approve construction of Medical Center Parkway Widening Phase 2, using existing contracts. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 26. Professional Services Contract - SE Broad Widening {Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication and documents requesting approval of a professional services contract with Kimley Horn, Inc. for the widening of SE Broad Street (Project Number 118073204}. The proposed contract includes survey work, design, permitting, environmental compliance, TDOT coordination, traffic signal design and right-of-way acquisition assistance. The cost of work, $767,400, is funded within the FY25 CIP Budget and reallocated funds from completed projects. Mr. Wade made a motion to approve the professional services contract with Kimley Horn, Inc. and CIP reallocation request. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland City Council Meeting Minutes August 21, 2025, 6:00 pm Page 7 of 12  Abstain: Austin Maxwell Nay: None 27. Developer's Agreement - Armory Drive (Engineering}. Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication and documents requesting approval of a Road Development Agreement with Green Trails - Triout Thompson lane, LLC, for the Armory Drive realignment project. The City's portion of work, estimated at $415,000, is funded with the FY22 and FY25 CIP budgets. Mr. Maxwell made a motion to approve the Road Development Agreement with Green Trails - Triout Thompson Lane, LLC. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 28. Masonbrooke Developer's Agreement Amendment #1 (Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication and documents requesting approval of the First Amendment to Road Development and Construction Agreement with Alcorn Properties, LLC for a portion of STl-8, a 5-lane arterial roadway extension of Cherry Lane from Florence Road to NW Broad Street. The amendment relates to additional work within the Masonbrooke Development. This expense, $183,594, is funded by reallocated FY21 CIP bond and loan proceeds from savings on other projects. Mr. Maxwell made a motion to approve the First Amendment to Road Development and Construction Agreement with Alcorn Properties, LLC. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 29. Funding for TOOT Statewide Partnership Program - Memorial Blvd Widening (Transportation). Lee Smith, Deputy Transportation Director, presented a Council Communication and documents requesting approval to allocate funding for the Memorial City Council Meeting M inutes August 21, 2025, 6:00 pm Page 8 of 12  Boulevard widening project as part of Tennessee Department of Transportation's (TDOT) Statewide Partnership Program under the Transportation Modernization Act. Participation in the program requires a local funding commitment. Currently, $3,914,540 is allocated to the project from existing MED proceeds and the remaining $21,085,460 will be funded by future bor row for a total of $25 million. Ms. Scales Harris made a motion to approve the fund ing allocation. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments 30. Disciplinary Review Board (Mayor). Mayor McFarland presented a Council Communication proposal regarding reappoint ing the following Disciplinary Review Board members. Member Term Expiration Mary Beth Hagan (Business Owner) September 30, 2031 Kathleen Divine (General} September 30, 2031 Eric Meriweather (General) September 30, 2031 Mr. M axwell made a motion to approve the reappointments. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 31. Historic Zoning Commission (Mayor). Mayor McFarland presented a Council Communication proposal regarding appointing the following Historic Zoning Commission members to replace three members who were found ineligible to serve and one member who previously resigned (Linda Anderson). • Member Term Expiration Cynthia Browne to replace Jim Thompson June 30, 2027 Ruth Bouldin to replace David Becker June 30, 2027 Michael Busey to replace Bill Jakes June 30, 2030 Stacey Graham to replace Linda Anderson June 30, 2028 City Council M eeting Minutes August 21, 2025, 6:00 pm Page 9 of 12  Mr. Wright made a motion to approve the appointments. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Licensing 32. Beer Permits (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding Beer Permits. The following were offered for approval: Regular Beer Permit Name of Name of Type of Type of Address Reason Applicant Business Permit Business 710 Memorial Blvd. On- New Clay Oven Clay Oven Restaurant Ste #220 Premises Location Special Event Beer Permit Name of Applicant Date of Event Type of Event Location of Event International Saint Rose of Lima Church 9/14/2025 1601 N. Tennessee Blvd. Festival Applicants met requirements for the Beer Permits and were recommended for approval pending final building and codes inspections for the Regular Beer Permits and Special Event Permit issuance for the Special Event Beer Permits. Mr. Wade made a motion to approve the Beer Permits. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. Other Business Future Meetings. Darren Gore, City Manager, reviewed upcoming scheduled meetings and stated he had sent an email to Council regarding the schedule. Transit Center Grand Opening. Council members announced the Grand Opening date for the Transit Center, August 28, 2025 at 3:00 pm. City Council Meeting Minutes August 21, 2025, 6:00 pm Page 10 of 12  Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:37 p.m. SHANE MCFARLAND MAYOR ATTEST: ~,~___et:::::::: iN TUCKER CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: ~ S ' O~ \%@@'5 City Council Meeting Minutes August 21, 2025, 6:00 pm Page 11 of 12 PAGE INTENTIONALLY LEFT BLANK City Council Meeting Minutes August 21, 2025, 6:00 pm Page 12 of 12