Water Resources Board

MINUTES MURFREESBORO WATER RESOURCES BOARD August 25, 2020 The Murfreesboro Water Resources Board met on Tuesday, August 25, 2020 in the conference room at the Operations and Maintenance Building, 1725 S. Church Street. Consistent with the Governor’s Executive Order, members of the Water Resources Board participated by electronic means as has been determined necessary to protect the public health, safety, and welfare in light of the COVID-19 pandemic. Present at the meeting were Board members: Mr. John Sant Amour, Dr. Al Carter, Mr. Brian Kidd, Mr. Ron Crabtree, Ms. Sandra Trail, Ms. Kathy Nobles, Mr. Kirt Wade, and Ms. Madelyn Scales-Harris. Also present were Darren Gore, Michele Pinkston, Valerie Smith, Doug Swann, Roman Hankins, Ryan Potts, Marshall Fall, Robert Haley, Steve Tate, Sharon Seibert, Jimmy Stacey, Matt Powers, Alan Cranford, Joe Russell, John Strickland, Randy McCullough, Brent Fowler, Jay Bradley, and Ronnie Martin along with other members of the public. The Consent Agenda was presented for the following considerations: A. Consider abandonment of sewer easement across Lot 1 Bilbro Addition – This easement was recorded by plat and was intended for a proposed sewer main extension across Lot 1 to serve Lot 25. Another plat has been prepared to combine Lots 1 & 25 back into one lot of record therefore the sewer easement will no longer be necessary. Staff recommended that the Board recommend to the Planning Commission and City Council approval of abandoning this existing sewer easement. B. Consider uniform contract – Since 2009, MWRD has contracted with Unifirst Corporation to provide uniform services. Staff has been very satisfied with the products and services provided by Unifirst to date. However, the current contract expired August 17, 2020. Staff is requesting to continue our relationship with Unifirst and enter into an agreement with Sourcewell. This contract expires May 22, 2024 and may be extended up to one additional year with written agreement from both parties. The contract will be utilized by MWRD (O&M, AMI, WTP, WRRF, ENGI) and other city-wide departments. Staff recommended the Board recommend to City Council to approve the contract for uniform services with Unifirst Corporation. MWRD’s estimated annual costs will be approximately $20,000. The total cost will be based on the actual amount of uniforms ordered by and serviced for the department. The costs associated with this agreement are included in MWRD’s approved budget for FY21. Page 22 Water Resources Board Minutes August 25, 2020 Page 2 C. Consider Tiger Hill, Mill Street & Halls Hill Water Tanks Change Order #2 – Currens Construction Services, LLC is the general contractor for the repair and recoating of the Tiger Hill, Mill Street and Halls Hill water storage tanks. They have completed all work at Mill Street and Halls Hill tanks other than landscaping repairs. They are currently working on the Tiger Hill tank and there are a couple of changes to the scope of work needed. Change Control Form #2 is to make the necessary changes. Changes at the Tiger Hill water tank include: • Build a sump pump pit - $4,725 • Install Roof Static Rail - $5,000 SSR and Staff have reviewed the cost associated with Change Control Form #2 and concur that all charges are fair. The cost for Change Control Form #2 is $9,725. The contract has a contingency available of $165,015 for this project. The remaining contingency amount after Change Control Form #2 is $155,290. D. Consider Xage Security License and support renewal purchase – Xage Security is a U.S.-based cybersecurity company that develops software to protect operational technology used in industrial operations. The cybersecurity software, Xage Security Fabric, is the only identity and access management software that protects interactions between devices, operators, and software regardless of vendor in an operational network. Xage sells the software in a number of different industries including utilities, wastewater, manufacturing, transportation, and defense in the U.S. and abroad. During a Cybersecurity Penetration test conducted earlier this year by Waypoint Solutions, the only devices that were unable to be compromised were those that the Xage Security Fabric protected. This ensures our facilities are better protected from cyberattacks. Staff recommended the Board approve the purchase of the referenced Xage Security License and Support Renewal for one year in the amount of $20,520. Funding for the support would come from FY21 operating funds. E. Consider John Bouchard & Sons T.O. 20-05, WRRF Traveling Irrigator Repairs – The Department owns the Jordan farm off Leanna Road and the much larger Coleman Farm off Central Valley Road. They were purchased to play a significant role toward ensuring compliance with the City’s U.S. EPA discharge permit via high volume land irrigation of treated water from the WRRF. Additionally, these large traveling irrigators will utilize the pipeline extension at the Coleman Farm. The Task Order to repair one of the WRRF’s irrigators will be under the Department’s standing Water-Wastewater Mechanical-Electrical services contract with JB&S. Staff recommended the Board recommend to City Council approving Task Order 20-05 for the repair of the irrigator at a cost of $12,330. Funding is requested to come from the Department’s working capital reserves. Page 23 Water Resources Board Minutes August 25, 2020 Page 3 F. Consider SRWTP HVAC replacement – The Facilities Management Department conducted a citywide analysis on the current HVAC systems being operated by the City in 2019 and identified units needing replacement. The six units needing replacement use R-22 refrigerant and as of December 31, 2019, R-22 is no longer being produced. Over the next 5-years these units need to be replaced. There is $73,100 budgeted for replacement at the water treatment plant for FY21. All units being replaced were placed into operation prior to 2007. One of the units went out in June 2020 and cannot be repaired. Trane has been providing service for several years on new HVAC equipment at the water treatment plant. During this period, staff has been pleased with Trane’s support. Staff requested that Trane look at the units needing replacement and provide a proposal based upon an existing Co-op contract. The cost to replace the six units is $61,794 and $73,100 was budgeted. Funding is in the FY21 capital expenditures budget. Staff recommended that the Board recommend to the City Council approving the purchase of the units from Trane in accordance with their proposal. G. Consider Administration HVAC replacement – Since late June the MWRD Administration building has had three HVAC units that have either failed or currently have a major issue. Two units have been shut down and one (computer server room) is running at low efficiency. Rather than put money into all units (approximately 13 years old each) and risk other major issues in the near future, staff determined it best to replace all three units. Replacement cost for all three units will be approximately $23,000 and is within the Director’s spending limit authority. Staff solicited three quotes and selected the most competitive quote to replace the A/C units. Lee Company was the low quote vendor. A motion was made by Kirt Wade to accept the Consent Agenda as presented and it was seconded by Dr. Carter. The Board voted unanimously to approve. The July 28, 2020 Board Minutes were unanimously accepted as presented. The Board considered proposed step system along Compton Road. Staff has received a request for MWRD to approve and accept ownership of a step system as the means for sewage treatment. The property is already within the City and was annexed in 2006. The property is along Compton Road just north of Emery Road and is approximately 73.5 acres. The development anticipates 150 lots at approximately 10 – 12,000 sq. ft. lots. This property was originally approved to be served with portions of gravity sewer (off-site & on- site), sewer pump station and forcemain at the time of annexation. The development of the property never occurred possibly due to the developer not being able to acquire the necessary off-site sewer easements. Page 24 Water Resources Board Minutes August 25, 2020 Page 4 Due to the amount and density of the developments since this time downstream of the property, all inquiries for the development of the property within the last two years have been given the option of developing the property with a step system or waiting until the construction of the North East Regional Pump Station (NERPS). Staff recommended that the Board recommend to the Planning Commission and City Council approval of the step system contingent upon the Development being able to adhere to our Design Guidelines for step systems. Brian Kidd made a motion to approve. Dr. Carter seconded. The motion unanimously passed. The Board considered request to fund upgrade to stormwater treatment controls in Oakland Court. The Murfreesboro Housing Authority is redeveloping Oakland Court, a 20-acre property next to Oaklands Mansion where 76 one to five-bedroom units have existed since the 1960s. In addition to replacing housing units, the project includes new water lines, sewer lines, streets and stormwater treatment and drainage infrastructure. City staff encouraged the development team to include green stormwater infrastructure in the design. The team did so, planning for rain gardens within the North Academy Street right-of-way, and the Housing Authority is requesting the City to pay the extra cost of those features. Staff advocated for green infrastructure for a couple of reasons. One, Oakland Court is in a priority drainage catchment – that is one with a relatively large area of imperviousness (hard surfaces) and a low amount of tree canopy and that drains to a quality-impaired stream (Sinking Creek in this case). Staff have targeted these catchments for stormwater retrofits. Two, staff would like to see a pilot installation of street- side rain gardens. Also referred to as planter boxes, there are not any of these in Murfreesboro, but we believe that they can serve as useful retrofits in priority catchments. In the case of this project, the rain gardens will add benefit to the stormwater management system: 10-15% benefits to stormwater quality, quantity, and reduction to the long-term maintenance burden. In addition, green stormwater infrastructure presents a more pleasant physical environment for residents. Staff recommended to the Board that the City reimburse the Housing Authority for the extra construction cost associated with installing street-side rain gardens on North Academy Street; up to $150,000 from the City’s stormwater fund. The reimbursement amount will be based on the engineer’s record of the extra costs, after completion of project. The Housing Authority is following competitive, Federal and State, bidding protocols on the Oaklands Court project. Dr. Carter made a motion to approve. Kathy Nobles seconded. The motion unanimously passed. The Board considered Waypoint Network Remediation services and equipment purchase. As part of the EPA-required Risk &Resilience Certification, Waypoint Solutions conducted a Cybersecurity Penetration test on our SCADA network for both the Water and Wastewater plants earlier Page 25 Water Resources Board Minutes August 25, 2020 Page 5 this year. Upon completion of the tests, there were multiple findings that require remediation. One of the items, Cisco ASA (firewall), used in preventing cyber-attacks, is currently 8 years old and obsolete per the manufacturer. Also, during the conducted test, issues were noted with our network topology. Replacing the current obsolete equipment and reconfiguring our SCADA network topology will lower our risk of infiltration from cyber-attackers. Cybersecurity Remediation was budgeted at $100,000 in our FY20 rate-funded capital expenditures budget. Staff recommended the Board recommend to City Council approving the purchase of the equipment and services from Waypoint Solutions in the amount of $28,000. Funding for equipment and services will come from FY21 Reserves. This cost will be shared between the Water and Wastewater plants. Brian Kidd made a motion to approve. Ron Crabtree seconded. The motion unanimously passed. Staff presented and discussed the Water Resources Dashboard Performance for July 2020. Staff presented the Financial Reports for the year ending June 30, 2020. There being no further business, the meeting was adjourned. John Sant Amour, Chairman Page 26