Water Resources Board

MINUTES MURFREESBORO WATER RESOURCES BOARD May 24, 2022 The Murfreesboro Water Resources Board met on Tuesday, May 24, 2022 in the conference room at the Operations and Maintenance Building, 1725 S. Church Street. Present at the meeting were Board members: Mr. John Sant Amour, Dr. Al Carter, Mr. Ron Crabtree, Ms. Kathy Nobles, Ms. Madelyn Scales- Harris, Mr. Brian Kidd, and Ms. Sandra Trail. Also present were Darren Gore, Valerie Smith, Doug Swann, Michele Pinkston, Roman Hankins, Marshall Fall, Alan Cranford, John Strickland, Matt Powers, Randy McCullough, Jay Bradley, and Brent Fowler along with other members of the public. The Consent Agenda were presented for the following considerations: A. Consider True North task order for Cityworks AMS Implementation – A task order under True North’s Master Services Agreement (MSA) with the City to implement Cityworks Asset Management System (AMS). The task order is a not to exceed amount of $75,775 with funding budgeted for FY22 and FY23. B. Consider professional services contract with ADS, LLC for engineering analysis of permanent and temporary flow monitoring data – Currently the Department is contracted with ADS, LLC to operate and maintain the Department’s permanent flow monitors and rain gauges, to analyze data recorded from these monitors and to report on this data annually. The current contract is in its third year and is set to expire June 30, 2022. Staff wishes to continue to contract their professional services. There is an option to extend for two additional one-year periods. C. Consider renewal of Memorandum of Understanding with MTSU – Under a Memorandum of Understanding (MOU) established July 1, 2012, the City has employed MTSU as a partner in developing and carrying out education projects related to stormwater and surface water quality. The existing MOU expires June 30, 2022. The MOU has an active term of one-year that automatically renews each year for up to ten years, and it provides that either party may terminate the MOU upon 90 days prior written notice. Staff propose reestablishing the MOU with updated language and an increase in the base contract amount from $45,000 to $52,000. A motion was made by Dr. Carter to accept the Consent Agenda as presented and it was seconded by Kathy Nobles. The Board voted unanimously to approve. The April 26, 2022 Board Minutes were unanimously accepted as presented. Water Resources Board Minutes May 24, 2022 Page 2 The Board considered TDEC delegated review authority updated water and sewer agreements. The Department is currently approved with TDEC for delegated authority to review and approve water and sewer construction plans for developments. Staff received a request from TDEC to renew these delegation agreements. Corrections have been added that Legal has approved of as to form, however, these haven’t been vetted by TDEC to date. Having this authority has been very beneficial for the City of Murfreesboro by allowing staff to approve the construction drawings in-house. The Department is billed $2,000 per year for this authority for both water and sewer. Brian Kidd made a motion to approve. Sandra Trail seconded. The motion unanimously passed. The Board considered LJA task order for engineering design of Hobas pipe sewer rehabilitation. Inspections found approximately 8222 LF of interceptor that LJA recommends, and staff agrees, repairing via CIPP. LJA projects the cost of this work would be in the range of $9.3M. Staff requested LJA provide a task order for the design of this sewer rehabilitation project separate from our yearly sewer rehabilitation project. Funding for this work in the amount of $392,500 would come from the Department’s working capital reserves. Brian Kidd made a motion to approve. Dr. Carter seconded. The motion unanimously passed. Under Other Business, the Board considered 2021-22 Sanitary Sewer Rehabilitation Change Order No. 1. Since the beginning of the project there have been a couple of infiltration findings through our O&M daily Closed-Circuit Televising (CCTV) of the sewer mains as well as through stopped sewer calls from MTSU and a business along SE Broad Street. The sewer service lateral at the SE Broad address had been lined over through a previous project. MTSU staff received a call and after investigating the situation, the clay sewer main had collapsed. Staff made a point repair on the collapsed portion but has determined that the remainder of the clay sewer main is broken and nearing collapse as well. With the additional work SBW has requested 48 additional days be added to the contract and an additional $3,269. Sandra Trail made a motion to approve. Kathy Nobles seconded. The motion unanimously passed. Staff presented and discussed the Water Resources Dashboard Performance for April 2022. Staff presented the Financial Reports for the year ending April 30, 2022. There being no further business, the meeting was adjourned. ____________________________ John Sant Amour, Chairman