Water Resources Board

MINUTES MURFREESBORO WATER RESOURCES BOARD October 25, 2022 The Murfreesboro Water Resources Board met on Tuesday, October 25, 2022 in the conference room at the Operations and Maintenance Building, 1725 S. Church Street. Present at the meeting were Board members: Mr. John Sant Amour, Dr. Al Carter, Mr. Ron Crabtree, Ms. Sandra Trail, Mr. Brian Kidd, and Ms. Madelyn Scales-Harris. Also present were Darren Gore, Doug Swann, Valerie Smith, Michele Pinkston, Roman Hankins, Sarah Mathews, Marshall Fall, Alan Cranford, Joe Russell, John Strickland, Donald Hughes, Matt Powers, Josh Upham, Randy McCullough, Adam Todd, Travis Wilson, Lynda Sullivan, and Brent Fowler along with other members of the public. The Consent Agenda was presented to the Board for approval: A. Consider Coleman and Jordan Farms Hay Contracts B. Consider AMI Vehicle Purchase C. Draft Murfreesboro/MTSU Notice of Intent (NOI), NPDES Permit (Info Only) A motion was made by Sandra Trail to accept the Consent Agenda as presented and it was seconded by Dr. Carter. The Board voted unanimously to approve. The September 27, 2022 Board Minutes were unanimously accepted as presented. The Board considered Kingdom Development Group, Inc. (KDGi) proposal for architectural design services for MWRD Robert Rose Administrative Building. At the Board’s December 8, 2021 meeting, the Board recommended approval of architectural services of Kline Swinney Associates to demolish and replace MWRD’s current Administrative building at an estimated cost of $4,400,000. The design fee was approved at $234,875. Those services never commenced, and no invoices were ever submitted by Kline Sweeney. In the spring of 2022, the Department became aware of the Guarantee Trust building on 316 Robert Rose Drive and secured an attractive purchase price of $5,400,000 for 19,500 square feet. Staff entered into discussions with Kingdom Development Group, Inc. (KDGi) and solicited a proposal for architectural services involving the remodel of the Guarantee Trust building to support customer service, admin, and engineering functions for MWRD. Staff recommended approval to City Council of KDGi’s architectural design proposal in the amount of $72,000. The overall budget for building replacement and ancillary costs such as furniture, fixtures, and equipment (FF&E) has been budgeted at $6,250,000. Brian Kidd made a motion to approve. Sandra Trail seconded. The motion unanimously passed. Page 25 Water Resources Board Minutes October 25, 2022 Page 2 The Board considered SSR Engineering Task Order 2241026.0, WRRF Standby Power Improvement Project 1 (Control Building). SSR has provided staff with their engineering design task order to prepare the construction drawings and bid documents for the proposed WRRF improvements. Staff recommended the Board approve engineering Task Order 2241026.0 with SSR to design, bid, and administer construction of the first of five Water Resource Recovery Facility’s (WRRF) Standby Power improvement projects. The Task Order for SSR in the amount of $115,000 will be funded from working capital reserves. The expenses of $1,080,000 for Project 1 (Control Building) WRRF Standby Power improvements are reflected in the Fiscal Year 2022-23 Rate Funded Capital Budget. Madelyn Scales-Harris made a motion to approve. Brian Kidd seconded. The motion unanimously passed. The Board considered SSR Engineering Task Order 2241030.0, WRRF Full-Scale Biosolids Thermal Dryer Design. The project includes the report, preliminary design, and final design services for a new thermal sludge dryer to be installed in the Truck Bay of the existing Biosolids Building at the existing Water Resource Recovery Facility (WRRF). In the original report presented in October of 2021, a 12-month delay was recommended before entering into a full-scale design contract. The timeline below shows the expected milestones involved with completing the construction of a full-scale drying operation at the WRRF. There have been assertions made by Rutherford County that Middle Point landfill (MPL) will close earlier than projected. Staff has heard that MPL could close as early as within 24 months. If that closure occurs, the City will need to secure a hauling and disposal contract after the closure date and until the drying operation is complete. SSR’s task order expects their services will be complete within 12 months. The contract is structured as an hourly not-to-exceed task order, so any efficiencies gained will reduce the total costs. The scope is somewhat more involved due to the fact that we are retrofitting an existing building that will require new gas and electrical systems, as well as explosion mitigation equipment involved with airborne particulates being created by the drying system. Staff recommended the Board recommend approval to the City Council for engineering services with SSR to design the full-scale biosolids drying process at the City’s WRRF. SSR’s design fee is submitted as $1,407,635. A detailed breakdown of anticipated manhours is provided in their task order. Sandra Trail made a motion to approve. Dr. Carter seconded. The motion unanimously passed. Page 26 Water Resources Board Minutes October 25, 2022 Page 3 Staff reminded the Board of the Salem Barfield Sewer Upgrades and Hobas Pipe Sewer Rehab bid openings. These projects have bid openings in the month of November and the recommendations for award will be presented at the December 13th meeting. The Salem Barfield Sewer Upgrade project consists of sanitary sewer replacement of approximately 2,100’ of 15” and 18” gravity sewer with 24” sewer, replacing 358’ of 36” FRP (Hobas Pipe) with 36” DIP in an existing tunnel under New Salem Highway, and upsizing approximately 9,000’ of sewer from 8” to 21” up to 12” to 21” sewer line. The Hobas Sewer Rehabilitation project consists of Cured in Place liners inside of 8,225’ of sewer interceptor varying from 30” to 48” diameter and approximately 27 vertical feet of manhole lining. An Additive-Alternate A is included to open cut approximately 1,420’ of 36-inch diameter ductile iron pipe in case the lining company cannot install a liner because the ovality is too great. Both projects will be funded from working capital reserves unless the City’s/Department’s application for ARP funding is approved. The estimated construction costs are $11.5M for Salem Barfield and $10.14M with an Add Alternate of $4.82M. Staff presented and discussed the Water Resources Dashboard Performance for September 2022. Staff presented the Financial Reports for the year ending September 30, 2022. Staff reminded the Board that the November 22nd meeting has been cancelled, and the December 27th meeting has been rescheduled to Tuesday, December 13th due to the holidays. There being no further business, the meeting was adjourned. ____________________________ John Sant Amour, Chairman Page 27