Water Resources Board

MINUTES MURFREESBORO WATER RESOURCES BOARD August 27, 2024 _____________________________________________________________________________________ The Murfreesboro Water Resources Board met on Tuesday, August 27, 2024, in the conference room of the Operations and Maintenance Building, 1725 South Church Street. Present at the meeting were Board members: Mr. Ron Crabtree, Mr. Brian Kidd, Ms. Kathy Nobles, Mr. Warren Russell, Mr. John Sant Amour, and Ms. Sandra Trail. Also present were Valerie Smith, John Strickland, Michele Pinkston, Doug Swann, Alan Cranford, Adam Todd, Darren Gore, Donald Huges, Joe Russell, Roman Hankins, Josh Upham, Brent Fowler, Linda Sullivan, and Travis Wilson, along with other members of the public. The Consent Agenda was presented to the Board for approval: A. Consider MWRD/CUD boundary revision B. Consider access control system annual support Brian Kidd made a motion to accept the Consent Agenda as presented and it was seconded by Warren Russell. The motion carried unanimously. The Board Minutes for the July 23, 2024 meeting were accepted as presented. Staff requested approval of a Master Services Agreement (MSA) and Task Order (TO) with Hazen and Sawyer (H&S) for preliminary engineering and permitting associated with the WRRF Expansion. MWRD has been working on a water quality model for the West Fork Stones River (WFSR) since 2021 with H&S. The purpose of the water quality model is to provide the foundation for the NPDES permit expansion and to demonstrate that additional discharge from the WRRF would not degrade water quality criteria in the WFSR. The completed model was submitted to TDEC on July 11, 2024. A meeting was held with TDEC to discuss the model and TDEC asked for a couple of model revisions from H&S. Once those revisions are submitted to TDEC we hope to receive their approval soon after. In preparation of approval, H&S and SSR have collaboratively provided the scope of work and fees for the necessary tasks to complete the preliminary engineering and permitting requirements that would ultimately allow for the next WRRF expansion; expected to start in the 2027-2028 timeframe. The most significant effort of work and associated costs is in conjunction with developing a calibrated process and capacity model for the WRRF and the preliminary engineering design of proposed improvements associated with the WRRF expansion. The expansion of the WRRF will allow development and redevelopment to continue into approximately 2048. Page 59 Water Resources Board Minutes August 27, 2024 Page 2 The total fees, $894,000, are to come from Working Capital Reserves. Sandra Trail made a motion to approve. Kathy Nobles seconded. The motion unanimously passed. The Board considered the Advanced Utility Systems Statement of Work for Cityworks-Customer Information System (CIS) integration. With the implementation of Asset Management Software at Operations & Maintenance to improve Work Order (WO) systems, the decision was made to include Service Order (SO) processes, generally related to meter reading. There is often a crossover between Work Order and Service Order tasks related to meters. This improvement will allow work orders, associated with a meter/customer, performed by service crews to be automatically noted on a customer's account in CIS. This will improve staff’s ability to research and provide information to customers. Advanced and True North will work together to configure the processes and incorporate them into Cityworks. After implementation, staff will retire the mobile module in our CIS software which will save future annual support charges. Staff recommended the Board recommend the SOW to City Council for approval subject to legal review. The cost of $55,900 will be funded by Capital Reserves. Brian Kidd made a motion to approve. Warren Russell seconded. The motion unanimously passed. The Board considered the True North Work Order for Cityworks-Customer Information System Implementation Services of Asset Management Software (AMS) at Operation & Maintenance to improve work order systems. The decision was made to include service order processes, generally related to meter reading. This improvement will allow service orders, associated with a meter/customer, performed by service crews to be automatically noted on a customer's account in CIS. This will improve staff’s ability to research and provide information to customers. Advanced and True North will work together to configure the processes and incorporate them into Cityworks. After implementation, we will retire the current mobile module connected to our Customer Information Software (CIS). This will save future annual support charges through CIS. Staff recommended approval of True North Work Order 10 pending legal review. Work Order cost is not to exceed $25,375. Funding will come from Working Capital Reserves. Warren Russell made a motion to approve. Sandra Trail seconded. The motion unanimously passed. The Board considered the Sole Source purchase of fire hydrant meters and software from Metron- Farnier. MWRD has approximately 40 fire hydrant meters available for customers to rent. The current meter reading format is not uniform within the existing meters causing a hardship to retrieve accurate data for billing purposes. This purchase will allow all meters to be ordered in the same reading format (by gallons) Page 60 Water Resources Board Minutes August 27, 2024 Page 3 with software in order to have internet-accessed readings via a web portal. This will streamline the billing process and allow the department to bill monthly statements instead of quarterly. The expense, $39,010, will be funded by the FY25 Operating Budget. Kathy Nobles made a motion to approve. Sandra Trail seconded. The motion unanimously passed. A summary of the 2023-2024 Stormwater Annual Report was presented to the Board. A requirement of the city’s permit for discharging storm water to local streams is completing an annual report within TDEC’s web portal. Activities conducted to comply with the permit’s six minimum measures, enforcement, and stream/outfall monitoring are recorded in the form. Additionally, permittees are asked to conduct a self-elevation of their programs to gage compliance. Below are a few highlights and areas needing improvement. The stormwater program relies on interdepartmental relationships and education contracts to complete the report. Highlights include 4,000+ people (students, streamside property owners, landscapers, etc.) educated on stormwater topics, successful Rain Barrel Workshops and 15th annual Trees for Streams Day (Overall Creek), Sinking Creek’s health continues to improve (biological sampling), streamside library and reader’s nooks installed in Garrison Creek as part of numerous volunteer events, 110 post-construction inspections of stormwater controls and multiple consultations with SCM operators, and updated stormwater chapter of City Code and implemented revised controls manual chapter. The two improvements that are needed are training for new/seasonal employees that don’t have computer access, and outstanding visual stream assessments of Spence Creek and Garrison Creek which are scheduled for FY25. Goals for 2024-2025 reporting year include reestablish cursory biological monitoring in select streams, track water quality benefits resulting from new regs (watershed improvements, buffer signs), establish drone program for detecting illicit discharges, and develop a policy for reductions in stormwater requirements for redevelopment, vertical density, and greenspace. The annual report archives the amount of construction and stormwater infrastructure installed in the reporting year. Staff presented the Water Resources Dashboard Performance for July 2024. Staff shared with Mr. Crabtree their appreciation of his time serving on the Water Resources Board. There being no further business, the meeting was adjourned. _____________________________ John Sant Amour, Chairman Page 61