CITY COUNCIL OF THE CITY OF NAPA
Regular MeetingNapa, CA · December 11, 2018
Minutes
955 School Street
CITY OF NAPA Napa, CA 94559
www.cityofnapa.org
MEETING MINUTES - Final
CITY COUNCIL
Mayor Jill Techel
Vice Mayor Scott Sedgley
Councilmember Liz Alessio
Councilmember Doris Gentry
Councilmember Mary Luros
Tuesday, December 11, 2018 5:30 PM City Hall Council Chambers
SPECIAL MEETING - 5:30 PM
A Special Meeting for the City Council of the City of Napa was called on Tuesday, December 11
2018 at 5:30 p.m. to be held at City Hall Council Chambers, 955 School Street, Napa, California,
for the purpose identified on this Agenda. The Special Meeting was called in accordance with
California Government Code Section 54956.
1. CALL TO ORDER: 5:30 P.M.
1.A. Roll Call:
Present: 5- Councilmember Alessio, Councilmember Gentry, Councilmember Luros, Vice
Mayor Sedgley, and Mayor Techel
2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:
Deputy City Clerk Carranza announced the following supplementals:
Item 4.A.:
- PowerPoint Presentation by city staff.
- PowerPoint Presentation by Plenary Properties Napa.
- Written Communicat dates December 10, 2018 from John Salmon.
3 PUBLIC COMMENT:
Mayor Techel informed the audience that the public comment portion of the
Special City Council Agenda was limited to matters appearing on the
Special Meeting Agenda. She asked that anyone interested in speaking
complete a speaker card and turn it in to the Clerk and public comment
would be heard following the report from staff.
4. ADMINISTRATIVE REPORTS:
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CITY COUNCIL MEETING MINUTES - Final December 11, 2018
4.A. 1596-2018 Civic Center Project to Develop a City Hall Building (including Public
Safety and City Administration) at 1600 First Street, a Fire Station No. 1 at
1115 Seminary Street, and a parking garage at 1511 Clay Street.
Interim City Manager Potter introduced city staff members Heather
Maloney, Administrative Services Manager; Nancy Weiss, Executive
Project Manager; and Brian Cochran, Finance Director, who serve on the
project team. Mr. Potter provided project background, history and goals.
He also reviewed the Public Development Delivery Model, the proposed
site plan and the city council priorities from the 2018 Strategic Planning
Session.
Finance Manager Brian Cochran provided a report on the Long Term
Financial Forecast and project costs. Mr. Cochran also reviewed three
options for Council’s consideration:
Option 1 - Current Project, Option 2 - Negotiate Amendments to the ENA,
and Option 3 - Alternate Facility Project.
Interim City Manager Potter provided Council with next steps.
Stuart Marks, Senior Vice President of the Plenary Group, reviewed
Plenary's interest in the project and noted Plenary's desire to continue to
work on the project.
Kevin Teague, on behalf of the Plenary Group, confirmed Plenary’s interest
to proceed as an adviser, builder, and partner and emphasized the need
for a new Civic Center. He stated Plenary’s goal is to minimize disruption.
Mr. Marks closed by thanking Council, staff, and various others who had
provided feedback and opinions on the project.
Mayor called for Public Comment:
Amanda Steiner, Representative for NCEA-SEIU Members - spoke in
opposition of the project - lack of employee and citizen engagement, high
costs, suggested terminating the agreement.
Matt Zax, resident - referenced an article titled "Building Green in Napa;"
suggested that the new building be a "green" building and include solar
panel installation.
Wes Jones, resident - voiced concern regarding the relocation of Fire
Station #1 to an already congested site; suggested the location of Fire
Station 1 be moved to East side of town.
Pat Wilson, Napa Police Officers Association (NPOA) - spoke in
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CITY COUNCIL MEETING MINUTES - Final December 11, 2018
opposition of the project - the project does not meet the needs of the
employees or the public; supported the termination of the agreement.
Phil Vandertoolen, resident and local design consultant - spoke in support
of the Plenary, believed they would be a good partner to the City.
Stephen Cuddy, resident and local architect - spoke in support of Plenary.
There were no more requests to speak.
Councilmember Luros asked if the City renegotiated and/or ended the
contract with Plenary, would the City have to go through the RFQ/RFP
process again. City Attorney Barrett responded that it would be dependent
upon the scope of the changes. Further discussion ensued.
Councilmember Sedgley asked for clarification regarding the new position
assumptions; Finance Director Cochran responded.
Ms. Maloney responded to questions regarding the current square footage
versus future need, and allocated space in the proposed project.
Councilmember Alessio noted concerns from employees and citizens and
asked if it would be an appropriate next step for Council to provide input
and direction to re-prioritize and revisit the project. City Attorney Barrett
responded affirmatively stating that that would essentially be a form of
Option #2 that was presented by staff.
Councilmember Gentry voiced concern over the disconnect between
employees and the project team and stated that employees needed to be
engaged and involved. She stated she would like to move forward with
Plenary and believed they could deliver a quality project.
City Manager Potter stated that while the communication piece was a joint
responsibility between the project team and Plenary, the project team takes
responsibility for the lack of communication to the employees and the
community.
Council comments ensued concerning the three options presented by staff
for City Council consideration.
Councilmember Luros stated she does not support Option #1 due to
complexities, costs, lack of community and employee support. Stated she
supported a new City Hall and Police Station but needed time to consider
a new plan. She would like to see a small working committee formed to
come up with a new plan and re-negotiate with Plenary.
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CITY COUNCIL MEETING MINUTES - Final December 11, 2018
Vice Mayor Sedgley stated that Option #1 is most disruptive and
referenced other projects where costs have significantly increased. He
stated Plenary was a good partner and would like to see a modern facility
that served the needs of the community. He favored a modification of
Option #2.
Mayor Techel voiced concerns with costs and affordability; would like to
have a further review of financial assumptions. She would like to continue
the conversation with Plenary and agreed with the idea of a sub-committee
that worked with staff. She suggested Vice Mayor Sedgley and
Councilmember Luros serve as sub-committee member.
Councilmember Gentry asked for clarification on Option #3; City Attorney
Barrett responded.
Discussion continued concerning the options. Employee engagment was
also discussed.
Councilmember Alessio stated she supported the idea of a sub-committee
and would like to see further community input and involvement. She stated
that Plenary was committed to a project that works for the city, and could
provide the expertise needed.
Vice Mayor Sedgley stated he would be willing to be on the sub-committee
with staff and Plenary.
Further Council discussion ensued regarding the sub-committee and
Council direction.
Councilmember Alessio asked if staff could prepare a financial forecast
that included an economic downturn; Finance Director Cochran responded
affirmatively.
A motion was made by Councilmember Gentry, seconded by Vice Mayor Sedgley
to appoint Councilmember Luros and Vice Mayor Sedgley to an Advisory
Committee to work directly with staff and Plenary to explore options beyond
those proposed to City Council and to propose a revised option, referred to as
Option #2.C., and directed staff to provide a status report back to the City Council
in February of 2019. The motion carried by the following vote:
Aye: 5- Alessio, Gentry, Luros, Sedgley, and Techel
5. COMMENTS BY COUNCIL OR CITY MANAGER: None
6. ADJOURNMENT: 7:43 P.M.
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CITY COUNCIL MEETING MINUTES - Final December 11, 2018
Submitted by:
_______________________________
Tiffany Carranza, City Clerk
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Agenda
SPECIAL MEETING AGENDA
FOR THE CITY COUNCIL OF THE CITY OF NAPA
Tuesday, December 11, 2018
SPECIAL MEETING - 5:30 PM
City Hall Council Chambers
955 School Street
Napa, CA 94559
www.cityofnapa.org
CITY COUNCIL
Mayor Jill Techel
Vice Mayor Scott Sedgley
Councilmember Liz Alessio
Councilmember Doris Gentry
Councilmember Mary Luros
See last pages of agenda for information regarding meeting procedures
Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo
CITY COUNCIL SPECIAL MEETING AGENDA December 11, 2018
A Special Meeting for the City Council of the City of Napa was called on Tuesday, December 11
2018 at 5:30 p.m. to be held at City Hall Council Chambers, 955 School Street, Napa, California,
for the purpose identified on this Agenda. The Special Meeting was called in accordance with
California Government Code Section 54956.
1. CALL TO ORDER:
1.A. Roll Call:
2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:
3 PUBLIC COMMENT:
4. ADMINISTRATIVE REPORTS:
4.A. 1596-2018 Civic Center Project to Develop a City Hall Building
(including Public Safety and City Administration) at 1600
First Street, a Fire Station No. 1 at 1115 Seminary Street,
and a parking garage at 1511 Clay Street.
Recommendation: Receive a Report Regarding the Status of Planning, Design, and
Financing for the Civic Center Project (JL FC15PW02); and Provide
Direction to Staff Regarding Next Steps Under the Exclusive
Negotiations Agreement for the Project.
Attachments: EX A - Comparison Summary of Options 1, 2A, 2B
EX B - Options Pros & Cons Table
5. COMMENTS BY COUNCIL OR CITY MANAGER:
6. ADJOURNMENT:
I hereby certify that the agenda for the above stated meeting was posted at a location freely
accessible to members of the public at City Hall, 955 School Street, on Friday, December 7,
2018 at 5:00 p.m.
_______________________________
Dorothy Roberts, City Clerk
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CITY COUNCIL SPECIAL MEETING AGENDA December 11, 2018
MEETING DATES:
The City Council meets regularly on the first and third Tuesday of each month; additional meetings may be
scheduled as needed.
INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS:
Information and documents related to items on this agenda are available on the City ’s website at
www.cityofnapa.org; you may also contact the City Clerk for information by email at clerk@cityofnapa .org; by
calling (707) 257-9503; or in person at 955 School Street, Napa. Any documents related to an agenda item that are
provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the
meeting under “Supplemental Reports and Communications,” and are available for public inspection.
CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS:
The City of Napa complies with all applicable requirements of the Americans with Disabilities Act and California law,
and does not discriminate against any person with a disability. If any person has a disability and requires
information or materials in an appropriate alternative format (or any other reasonable accommodation), contact the
City Clerk at (707) 257-9503 or email at clerk@cityofnapa.org. For TTY/ Speech-to-Speech users, dial 7-1-1 for the
California Relay Service, for text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7
days a week.
In making any request to the City for assistance, please provide advance notice of at least three business days
prior to the meeting.
TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS:
Esta agenda identifica los asuntos que serán considerados en una junta del poder legislativo. Todas las juntas del
poder legislativo están abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente
ante el poder legislativo. Si usted desea recibir una copia de esta agenda o informaci ón relacionada en español, por
favor póngase en contacto con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a
Clerk@cityofnapa.org.
CONDUCT OF CITY COUNCIL MEETINGS:
Meetings are conducted in accordance with the requirements of state law (the “Ralph M. Brown Act,” California
Government Code Sections 54950, et seq.) and the City’s Rules of Order (Council Policy Resolution 19).
Members of the public may address the Council at designated times and are expected to conduct themselves with
courtesy and respect. Speakers should direct comments to the Mayor and City Councilmembers, not the audience .
Speakers are expected to yield the floor when the time limit is identified and comply with the City ’s Rules of Order.
Speaking times are limited to no more than three minutes per person, with the exception of certain hearings and
appeals, or at the discretion of the Mayor or City Council.
PUBLIC COMMENT (INCLUDING CONSENT CALENDAR AND ADMINISTRATIVE REPORTS):
The public may directly address the City Council on any subject within the Council ’s subject matter jurisdiction,
including any matter that is not on the agenda. Speaking time is limited to no more than three (3) minutes per
person, unless modified at the discretion of the Mayor or City Council.
If the matter is not on the agenda, or if the matter is on the Consent Calendar, or is an Administrative Report,
submit a speaker card or request to speak during the Public Comment portion of the meeting.
Speaker cards are not required if the speaker otherwise makes a clear and timely request to address the Council,
but do promote the efficient and orderly progress of the meeting. Information on Speaker Cards is subject to
disclosure under the California Public Records Act.
CONSENT CALENDAR:
These items are considered routine and may be approved by a single vote. Only the Mayor or a majority of the City
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CITY COUNCIL SPECIAL MEETING AGENDA December 11, 2018
Council may authorize public input after the consent calendar is introduced.
ADMINISTRATIVE REPORTS
Only the Mayor or a majority of the City Council may authorize public input after an administrative report item is
introduced.
CONSENT HEARINGS:
These items are considered routine and may be approved by a single vote; however, any member of the public or
City Council may remove an item for consideration during the public hearing portion of the agenda.
PUBLIC HEARINGS/APPEALS
During any public hearing or appeal, any person may directly address the City Council. Applicants (or appellants)
are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to
present rebuttal at the end of the public hearing. All other speakers will be limited to 3 minutes.
CLOSED SESSION
The City Council is authorized to meet in closed session, without attendance by the public, on limited
confidential topics such as pending litigation, real property negotiations, or personnel or labor matters.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document
the potential environmental consequences of discretionary decision. (See, California Public Resources Code
Sections 21000 - 21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6,
Chapter 3, Sections 15000 - 15387). For each item that requires a CEQA determination by City Council, there is a
reference to that determination on this agenda, and more information regarding the CEQA analysis is included in
the documents that accompany this Agenda. To the extent that City staff determines that particular items are not
subject to CEQA, there will be no indication of a CEQA action on this Agenda.
CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL:
If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising
only those issues which you or someone else raised during the meeting, or in a written communication received by
the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the
interested party has not sought and exhausted all available administrative remedies. The time limit to commence
any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing
requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi -adjudicative
decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter
limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any
quasi-adjudicative decision made by City Council must be filed no later than the 90th day following the date on
which such decision becomes final.
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