CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, December 3, 2019 3:30 PM Afternoon Session 6:30 PM Evening Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL Mayor Jill Techel Vice Mayor Scott Sedgley Councilmember Liz Alessio Councilmember Doris Gentry Councilmember Mary Luros See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo CITY COUNCIL REGULAR MEETING AGENDA December 3, 2019 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. SPECIAL PRESENTATIONS: 3.A. 2131-2019 Commissioner Appreciation Recommendation: Present Certificate of Appreciation to outgoing Commissioner Brendon Freeman. 4. PUBLIC COMMENT: 5. CONSENT CALENDAR: 5.A. 2127-2019 Emergency Repair of Browns Valley Creek Damage to Browns Valley Road at Valley Glen Lane Recommendation: Determine there is a need to continue the emergency action to execute and implement contracts for the design, permitting and construction of the creek bank and sidewalk repairs adjacent to Browns Valley Creek at Browns Valley Road and Valley Glen Lane, and determine that the actions authorized by this item are exempt from CEQA. 5.B. 2147-2019 Appointment of City Treasurer Recommendation: Adopt a resolution to appoint the Finance Director, Bret Prebula, as City Treasurer. Attachments: ATCH 1 - Resolution 5.C. 2118-2019 Financial System Software Server On-Premise Migration Agreement Recommendation: Authorize the Finance Director to execute an amendment to agreement C2019 282 with Koa Hills Consulting LLC, in the amount of $178,356 for two years of technical and application support for the on-premise financial system software server, which is in addition to the existing agreement amount of $30,000, for a total agreement amount not to exceed $208,356. Attachments: ATCH 1- Amendment 1 to C2019-282 ATCH 2 - C2019-282 Page 2 of 8 Printed on 11/27/2019 CITY COUNCIL REGULAR MEETING AGENDA December 3, 2019 5.D. 2145-2019 Adoption of the 2019 Building Codes Recommendation: Approve the second reading and final passage, and adopt an ordinance amending Napa Municipal Code Chapter 15.04, adopting by reference the 2019 edition of the California Building Standards Code (California Code of Regulations Title 24, Parts 1, 2, 2.5, 3, 4, 5, 6, 8, 9, 10, 11, and 12, including appendices identified herein), including adoption of local amendments to the California Building Standards Code and determining that the actions authorized by this ordinance are exempt from CEQA. Attachments: ATCH 1 - Ordinance EX A - Local Amendments 5.E. 2123-2019 Whistlestop Townhomes Subordination Agreement Recommendation: Adopt a resolution authorizing the City Manager to execute Subordination Agreements with Napa Valley Community Housing and Mechanics Bank subordinating the City's Deed of Trust and Regulatory Agreement for Whistlestop Townhomes, located at 2220 Yajome Street, to a new deed of trust in favor of Mechanics Bank in the amount of $425,000. Attachments: ATCH 1 - Resoultion EX A - HOME Deed of Trust Subordination Agreement EX B - HOME Regulatory Agreement Subordination Agreement 5.F. 2129-2019 Villa De Adobe Apartments (2270-2298 Clay Street) Recommendation: Adopt a resolution authorizing the City Manager to execute an Assignment Agreement with the Housing Authority of the City of Napa (HACN) assigning the CDBG Deed of Trust and related loan documents from HACN to the City of Napa, an Assignment Agreement with HACN assigning the HOME Deed of Trust and related loan documents from HACN to the City, and Subordination Agreements with Napa Valley Community Housing and Mechanics Bank subordinating the CDBG and HOME loan documents for Villa De Adobe, a 12-unit affordable housing project located at 2270-2298 Clay Street. Attachments: ATCH 1 - Resolution EX A - Assignment of CDBG Deed of Trust and Related Loan Documents EX B - Assignment of HOME Deed of Trust and Related Loan Documents EX C - Subordination Agreement for CDBG Loan EX D - Subordination Agreement for HOME Loan EX E - Subordination Agreement for CDBG Regulatory Agreement EX F - Subordination Agreement for HOME Regulatory Agreement 5.G. 2143-2019 Trower Avenue Rehabilitation Phase 2 (Measure T) Recommendation: Adopt a resolution authorizing a budget appropriation in the amount of $161,000 for the Trower Avenue Rehabilitation Phase 2 project (Measure T) and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution Page 3 of 8 Printed on 11/27/2019 CITY COUNCIL REGULAR MEETING AGENDA December 3, 2019 5.H. 2146-2019 Senior Activity Center Improvement Funding Recommendation: Adopt a resolution authorizing a budget appropriation in the amount of $134,750 to the Senior Activity Center - Phase 1 Renovation Project and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution 5.I. 2133-2019 Classification Specification for Construction Inspector I and Construction Inspector II Recommendation: Adopt a resolution Amending the City Classification Plan by Adopting the Flexibly-Staffed Classification Specifications and Salaries for Construction Inspector I and Construction Inspector II; and abolishing the Classification Specifications for Construction Inspector Assistant and Construction Inspector; and updating the FY 19/20 Budget Staffing Plan. Attachments: ATCH 1 - Resolution EX A - Proposed Classification Specification for Construction Inspector EX B - Construction Inspector Assistant Salary Analysis EX C - Construction Inspector - Salary Analysis EX D - Construction Inspector Assistant Classification Specification EX E - Construction Inspector Classification Specification 5.J. 2149-2019 Budget Staffing Plan for Finance Department Recommendation: Adopt a resolution authorizing the City Manager to amend the Budget Staffing Plan for the Finance Department, Information Technology Division, to add one Systems Administrator position, and delete one Systems Analyst position. Attachments: ATCH 1 - Resolution 6. ADMINISTRATIVE REPORTS: 6.A. 2138-2019 Recruitment and Hiring Incentives Program Recommendation: Adopt a Resolution Establishing a Recruitment and Hiring Incentives Program for Hard-to-Fill Positions and authorize the City Manager to meet and confer as appropriate with represented bargaining units. Attachments: ATCH 1 - Resolution EX A - Employment and Retention Incentives Programs Page 4 of 8 Printed on 11/27/2019 CITY COUNCIL REGULAR MEETING AGENDA December 3, 2019 7. CONSENT HEARINGS: 7.A. 2111-2019 Stanly Ranch Resort Public Art - Installation of a public art piece at 200 Stanly Cross Road Recommendation: Adopt a resolution approving a Design Review Permit for Public Art Installation for Stanly Ranch Resort at 200 Stanly Cross Road, and determining that the project is exempt from CEQA. Attachments: ATCH 1 - Resolution ATCH 2 - Planning Commission Staff Report, Minutes Excerpts ATCH 3 - Project Description and Plan Drawings 8. COMMENTS BY COUNCIL OR CITY MANAGER: 9. CLOSED SESSION: 9.A. 2151-2019 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6): City designated representatives: Steve Potter, Fran Robustelli, Michael Barrett, and Desiree Brun. Employee organizations: Administrative, Managerial and Professional Employees (AMP) and Police Management Unit (PMU). CITY COUNCIL RECESS 6:30 P.M. EVENING SESSION 10. CALL TO ORDER: 10.A. Roll Call: 11. PLEDGE OF ALLEGIANCE: 12. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 13. REPORT ACTION TAKEN IN CLOSED SESSION: 14. PUBLIC COMMENT: 15. ADMINISTRATIVE REPORTS: 15.A. 2060-2019 Streets and Sidewalks Update Recommendation: Receive report and update on status of Street and Sidewalk Programs. Page 5 of 8 Printed on 11/27/2019 CITY COUNCIL REGULAR MEETING AGENDA December 3, 2019 16. COMMENTS BY COUNCIL OR CITY MANAGER: 17. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is December 17, 2019. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Wednesday, November 27, 2019 at 5:00 p.m. _______________________________ Tiffany Carranza, City Clerk Page 6 of 8 Printed on 11/27/2019 CITY COUNCIL REGULAR MEETING AGENDA December 3, 2019 MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to items on this agenda are available on the City ’s website at www.cityofnapa.org; you may also contact the City Clerk for information by email at clerk@cityofnapa .org; by calling (707) 257-9503; or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), contact the City Clerk at (707) 257-9503 or email at clerk@cityofnapa.org. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, for text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide advance notice of at least three business days prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que serán considerados en una junta del poder legislativo. Todas las juntas del poder legislativo están abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el poder legislativo. Si usted desea recibir una copia de esta agenda o informaci ón relacionada en español, por favor póngase en contacto con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a Clerk@cityofnapa.org. CONDUCT OF CITY COUNCIL MEETINGS: Meetings are conducted in accordance with the requirements of state law (the “Ralph M. Brown Act,” California Government Code Sections 54950, et seq.) and the City’s Rules of Order (Council Policy Resolution 19). Members of the public may address the Council at designated times and are expected to conduct themselves with courtesy and respect. Speakers should direct comments to the Mayor and City Councilmembers, not the audience . Speakers are expected to yield the floor when the time limit is identified and comply with the City ’s Rules of Order. Speaking times are limited to no more than three minutes per person, with the exception of certain hearings and appeals, or at the discretion of the Mayor or City Council. PUBLIC COMMENT (INCLUDING CONSENT CALENDAR AND ADMINISTRATIVE REPORTS): The public may directly address the City Council on any subject within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. Speaking time is limited to no more than three (3) minutes per person, unless modified at the discretion of the Mayor or City Council. If the matter is not on the agenda, or if the matter is on the Consent Calendar, or is an Administrative Report, submit a speaker card or request to speak during the Public Comment portion of the meeting. Speaker cards are not required if the speaker otherwise makes a clear and timely request to address the Council, but do promote the efficient and orderly progress of the meeting. Information on Speaker Cards is subject to disclosure under the California Public Records Act. CONSENT CALENDAR: These items are considered routine and may be approved by a single vote. Only the Mayor or a majority of the City Page 7 of 8 Printed on 11/27/2019 CITY COUNCIL REGULAR MEETING AGENDA December 3, 2019 Council may authorize public input after the consent calendar is introduced. ADMINISTRATIVE REPORTS Only the Mayor or a majority of the City Council may authorize public input after an administrative report item is introduced. CONSENT HEARINGS: These items are considered routine and may be approved by a single vote; however, any member of the public or City Council may remove an item for consideration during the public hearing portion of the agenda. PUBLIC HEARINGS/APPEALS During any public hearing or appeal, any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public hearing. All other speakers will be limited to 3 minutes. CLOSED SESSION The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000 - 21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000 - 15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi -adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. Page 8 of 8 Printed on 11/27/2019