CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, July 21, 2020 3:30 PM Afternoon Session 6:30 PM Evening Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL Mayor Jill Techel Vice Mayor Doris Gentry Councilmember Liz Alessio Councilmember Mary Luros Councilmember Scott Sedgley See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. SPECIAL PRESENTATIONS: 3.A. 219-2020 Parks and Recreation Month Recommendation: Proclaim July 2020 as Parks and Recreation Month. Attachments: ATCH 1 - Proclamation 3.B. 221-2020 Recognition of John Coates, Parks & Recreation Services Director Recommendation: Proclaim the City Council's recognition of John Coates, Parks & Recreation Services Director, for his many positive contributions to the City, on the occasion of his retirement. Attachments: ATCH 1 - Proclamation 3.C. 223-2020 Recognition of Eric Whan, Deputy Public Works Director Recommendation: Proclaim the City Council's recognition of Eric Whan, Deputy Public Works Director, for his many positive contributions to the City, on the occasion of his retirement. Attachments: ATCH 1- Proclamation 4. PUBLIC COMMENT: **See provisions on pages 8-9 for providing public comment. 5. CONSENT CALENDAR: 5.A. 218-2020 Monthly Budget and Investment Statement Recommendation: Receive the Monthly Budget and Investment Statement as of May 31, 2020. Attachments: ATCH 1 - May 2020 Budget and Investment Statement Page 2 of 11 Printed on 7/17/2020 CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 5.B. 215-2020 Smoking Regulations Recommendation: Approve the second reading and final passage, and adopt an ordinance amending the Napa Municipal Code by repealing Chapter 5.20 ("Cigarette Vending Machines"); repealing Chapter 8.20 ("Smoking") and replacing it with a new chapter 8.20 ("Smoking Regulations"); and amending sections 12.36.005 ("Definitions") and 12.36.280 ("Smoking Prohibited in all City Parks") relating to smoking in City parks. Attachments: ATCH 1 - Ordinance with EX A 5.C. 176-2020 Response to the Napa County Grand Jury Report Regarding Housing and Accessory Dwelling Units Recommendation: Approve the City of Napa Response to the 2019-2020 Napa County Grand Jury Final Report entitled "In Search of More Housing in Napa County," and direct the City Manager to submit the response on behalf of the City Council to the Presiding Judge of the Superior Court. Attachments: ATCH 1 - City Response to Grand Jury Report ATCH 2 - Grand Jury Report 5.D. 178-2020 Staffing Plan for Housing Specialists Using Section 8 CARES Funding Recommendation: Adopt a resolution amending the Staffing Plan by extending the term of one Limited Term Housing Specialist position through December 31, 2021, and adding one regular Limited Term Housing Specialist position; and approving a $225,982 increase to the Section 8 expenditure budget as documented in Budget Adjustment Form BE2107504, in the amount of $105,700, and Budget Adjustment Form BE2107505, in the amount of $120,282 Attachments: ATCH 1 - Resolution Ex A - Budget Adjustment No. BE2107504 Ex B - Budget Adjustment No. BE2007505 5.E. 198-2020 Deletion of Limited-Term Management Fellow Positions and Changes to Non-Recurring General Fund Budget Recommendation: 1. Adopt a resolution amending the Position Staffing Plan to delete two limited term management fellow positions 2. Approve a budget adjustment to include: carry forward $94,950 of expenditure budget from FY 2019/20 in the Non-Recurring General Fund, and reallocate $231,600 in the Non-Recurring General Fund, as documented in Budget Adjustment No. BE2107506. Attachments: ATCH 1 - Resolution ATCH 2 - Budget Adjustment BE2107506 Page 3 of 11 Printed on 7/17/2020 CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 5.F. 209-2020 Non-Recurring General Fund Balance Recommendation: Adopt a resolution repealing resolution R2014-57, which will effectively release a previous reserve of $500,000 of Non-Recurring General Fund balance that was intended as a matching fund for a housing grant that was not received. Attachments: ATCH 1 - Resolution 5.G. 201-2020 Used Oil Payment Program Recommendation: Adopt a resolution authorizing the Utilities Director to submit applications for the Used Oil Payment Program and related authorizations to the Department of Resources Recycling and Recovery (CalRecycle). Attachments: ATCH 1 - Resolution 5.H. 206-2020 Preventative Maintenance on Heating and Cooling Systems Recommendation: Authorize the City Manager to execute Amendment No. 2 to Agreement C2017-205 with Bell Products, Inc. to extend heating and cooling systems (HVAC) maintenance services through FY2020/21 in an amount not to exceed $75,000, for a total contract amount not to exceed $400,000. Attachments: ATCH 1 - Amendment No. 2 to C2017-205 5.I. 183-2020 Staffing Plan for Utilities Department Recommendation: Adopt a resolution amending the Staffing Plan for the Utilities Department by adding two Water Treatment Facility Operators, deleting two Water Treatment Facility Operator Trainees, adding one Buyer, and deleting one Purchasing and Inventory Specialist. Attachments: ATCH 1 - Resolution 5.J. 210-2020 Classification for Water Distribution Superintendent Recommendation: Adopt a resolution amending the City Classification Plan by adopting the Classification Specification Changes for Water Distribution Superintendent. Attachments: ATCH 1 - Resolution EX A - Proposed Class Spec for Water Distribution Superintendent EX B - Water Distribution Superintendent Salary Analysis 5.K. 220-2020 Sale of State Water Project Water Recommendation: Authorize the Utilities Director to execute Water Purchase Order No. 2020-N01 Rev 2, to sell 4,040 acre-feet of State Water Project water to the Napa County Flood Control Water Conservation District, in return for the payment of $929,200, and determine that this action is exempt from CEQA. Attachments: ATCH 1 - Term Sheet - Napa-Zone 7 Exchange ATCH 2 - Amendment 14 to Agreement 1482 ATCH 3 - Notice of Exemption Page 4 of 11 Printed on 7/17/2020 CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 5.L. 228-2020 Lease Agreement with Napa Golf Course, LLC for John F. Kennedy Park Golf Course Recommendation: Authorize the City Manager to negotiate and execute an amendment to the Lease Agreement with Napa Golf Course, LLC to waive the monthly lease payments from April 1, 2020 to December 31, 2020, to not require Napa Golf Course, LLC or the City to make quarterly deposits to the Capital Improvement Fund during this period, and to extend the deadline for Napa Golf Course, LLC to complete certain capital improvement projects. Attachments: ATCH 1 - Amendment No. 1 to Agreement No. C2013 269 6. ADMINISTRATIVE REPORTS: 6.A. 222-2020 Proclamation of Local Emergency to Respond to the Coronavirus (COVID-19) Recommendation: Continue the Proclamation of Local Emergency authorizing the City Manager to take actions necessary to respond to the Coronavirus (COVID-19); and ratify actions taken by the City Manager in implementation of the Proclamation of Local Emergency. 6.B. 194-2020 COVID-19 Financial Update/CARES Act Funding Recommendation: Receive COVID-19 financial update and approve revenue and expenditure increases of $975,000 in the Non-Recurring General Fund for CARES Act Funding, as documented in Budget Adjustment Form BE2107507. Attachments: ATCH 1 - Budget Adjustment BE2107507 7. CONSENT HEARINGS: 7.A. 202-2020 Napa Countywide Road Maintenance Act (Measure T) - Updated 5-Year Work Plan Recommendation: Adopt a resolution approving the updated five-year list of projects under the Measure T Program, and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution EX A - Updated 5-Year Work Plan ATCH 2 - ATMS Plan Map ATCH 3 - Paving Program Plan Map ATCH 4 - Updated 5-Year Plan Map Page 5 of 11 Printed on 7/17/2020 CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 8. PUBLIC HEARINGS/APPEALS: 8.A. 186-2020 SB2 Permanent Local Housing Allocation Grant Application Recommendation: Adopt a resolution authorizing the submittal of an application to the State of California Department of Housing and Community Development SB2 Permanent Local Housing Allocation Program for a five-year grant not to exceed $1,909,260 and the execution of all documents necessary to accept the grant. Attachments: ATCH 1 - Resolution ATCH 2 - Draft PLHA Five Year Plan 9. COMMENTS BY COUNCIL OR CITY MANAGER: 10. CLOSED SESSION: 10.A. 234-2020 Conference with Real Property Negotiators (Government Code section 54956.8): Property: A 7,142 square foot portion of 3331 Solano Avenue, APN 042-050-023, located at the southwest corner of Solano Avenue and Redwood Road. City Negotiators: Steve Potter, Vin Smith, Julie Lucido, and Michael Barrett. Negotiating Parties: City of Napa, and DeMatei & Co., Inc. Under Negotiation: price and terms of payment. CITY COUNCIL RECESS 6:30 P.M. EVENING SESSION 11. CALL TO ORDER: 11.A. Roll Call: 12. PLEDGE OF ALLEGIANCE: 13. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 14. REPORT ACTION TAKEN IN CLOSED SESSION: 15. PUBLIC COMMENT: **See provisions on pages 8-9 for providing public comment. Page 6 of 11 Printed on 7/17/2020 CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 16. PUBLIC HEARINGS/APPEALS: 16.A. 2211-2019 Downtown Napa Property & Business Improvement District Renewal Recommendation: Adopt a resolution (1) declaring the results of the Majority-Protest Proceedings; (2) renewing the Downtown Napa Property and Business Improvement District (DNPBID) for another five-year term from January 1, 2021 through December 31, 2025; and (3) approving the Assessment Formula and levying Assessments in the DNPBID. Attachments: ATCH 1 - Resolution with Exhibit A ATCH 2 - Napa PBID Renewal Final MDP 17. COMMENTS BY COUNCIL OR CITY MANAGER: 18. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is August 4, 2020. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Friday, July 17, 2020 at 5:00 p.m. _______________________________ Tiffany Carranza, City Clerk Page 7 of 11 Printed on 7/17/2020 CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 ** CORONAVIRUS (COVID-19) - Notice of Meeting Procedures ** TELECONFERENCE MEETING In order to slow the spread of the Coronavirus (COVID-19) pandemic, the City will conduct this meeting as a teleconference in compliance with the Governor’s Executive Orders N-29-20 and N-63-20, and members of the City Council or City staff may participate in this meeting telephonically or electronically. The City Council Chambers will be closed to the public, and members of the public may participate in the meeting by viewing the meeting live, and providing comments, as described below. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live on: (a) local cable TV Channel 28; or (b) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx; and click on the “In Progress” button). PROVIDING COMMENTS VIA TELEPHONE If you would like to provide comments via telephone during the Council meeting, you must submit a request to the City Clerk by no later than 3:00 p.m. on Tuesday, July 21, 2020. The request may be submitted to the City Clerk by emailing clerk@cityofnapa.org, or by calling (707) 257-9503. When submitting the request, please identify your name, your telephone number (including the area code first), and the agenda item number and letter you would like to comment on. On the day of the Council meeting, a representative from the City Clerk’s Office will call you to connect you to the Council meeting to allow you to provide your comments to the Council via telephone. PROVIDING WRITTEN COMMENTS VIA EMAIL TO BE READ AT THE MEETING Any member of the public may provide a written comment to the City Council before or during the meeting by sending it to the City Clerk via email at: clerk@cityofnapa.org. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Any comment of 500 words or less (per person, per item) will be read into the record if: (1) the subject line includes “COMMENT TO COUNCIL FOR JULY 21, 2020 MEETING – PLEASE READ”; and (2) it is received by the City Clerk prior to the time for public comment during the meeting for that agenda item. Please be aware that any public comments received that do not specify a particular agenda item number will be read aloud during the general public comment portion of the agenda. Due to potential technological delays in transmission, the public is encouraged to submit any comments to the City Clerk early, in order to ensure they are received in time to be read into the record. PROVIDING WRITTEN COMMENTS IN PAPER FORM TO BE READ AT THE MEETING Page 8 of 11 Printed on 7/17/2020 CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 Any member of the public may provide a written comment in a paper form (handwritten or typed) to the City Council if it is received by no later than 3:00 p.m. on Tuesday, July 21, 2020, by either: (a) placing the comment in an envelope addressed to the attention of the City Clerk, and depositing it in the “NIGHT DEPOSIT - PAYMENTS” slot located at the front door of City Hall at 955 School Street; or (b) making arrangements for a personal delivery in advance, by calling the City Clerk’s office at 707-257-9503. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Any comment of 500 words or less (per person, per item) will be read into the record if: (1) the comment includes “COMMENT TO COUNCIL FOR JULY 21, 2020 MEETING – PLEASE READ”; and (2) it is received by the City Clerk prior to 3:00 p.m. on July 21, 2020. Please be aware that any public comments received that do not specify a particular agenda item number will be read aloud during the general public comment portion of the agenda. The public is encouraged to submit any comments to the City Clerk early, in order to ensure they are received in time to be read into the record. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, beyond the 500 word limit for comments read into the record, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. The City of Napa thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. Page 9 of 11 Printed on 7/17/2020 CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to items on this agenda are available on the City ’s website at www.cityofnapa.org; you may also contact the City Clerk for information by email at clerk@cityofnapa .org; by calling (707) 257-9503; or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), contact the City Clerk at (707) 257-9503 or email at clerk@cityofnapa.org. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, for text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide advance notice of at least three business days prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que serán considerados en una junta del poder legislativo. Todas las juntas del poder legislativo están abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el poder legislativo. Si usted desea recibir una copia de esta agenda o informaci ón relacionada en español, por favor póngase en contacto con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a Clerk@cityofnapa.org. CONDUCT OF CITY COUNCIL MEETINGS: Meetings are conducted in accordance with the requirements of state law (the “Ralph M. Brown Act,” California Government Code Sections 54950, et seq.) and the City’s Rules of Order (Council Policy Resolution 19). Members of the public may address the Council at designated times and are expected to conduct themselves with courtesy and respect. Speakers should direct comments to the Mayor and City Councilmembers, not the audience . Speakers are expected to yield the floor when the time limit is identified and comply with the City ’s Rules of Order. Speaking times are limited to no more than three minutes per person, with the exception of certain hearings and appeals, or at the discretion of the Mayor or City Council. PUBLIC COMMENT (INCLUDING CONSENT CALENDAR AND ADMINISTRATIVE REPORTS): The public may directly address the City Council on any subject within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. Speaking time is limited to no more than three (3) minutes per person, unless modified at the discretion of the Mayor or City Council. If the matter is not on the agenda, or if the matter is on the Consent Calendar, or is an Administrative Report, submit a speaker card or request to speak during the Public Comment portion of the meeting. Speaker cards are not required if the speaker otherwise makes a clear and timely request to address the Council, but do promote the efficient and orderly progress of the meeting. Information on Speaker Cards is subject to disclosure under the California Public Records Act. CONSENT CALENDAR: These items are considered routine and may be approved by a single vote. Only the Mayor or a majority of the City Page 10 of 11 Printed on 7/17/2020 CITY COUNCIL REGULAR MEETING AGENDA July 21, 2020 Council may authorize public input after the consent calendar is introduced. ADMINISTRATIVE REPORTS Only the Mayor or a majority of the City Council may authorize public input after an administrative report item is introduced. CONSENT HEARINGS: These items are considered routine and may be approved by a single vote; however, any member of the public or City Council may remove an item for consideration during the public hearing portion of the agenda. PUBLIC HEARINGS/APPEALS During any public hearing or appeal, any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public hearing. All other speakers will be limited to 3 minutes. CLOSED SESSION The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000 - 21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000 - 15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi -adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. Page 11 of 11 Printed on 7/17/2020