CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, September 15, 2020 3:30 PM Afternoon Session 6:30 PM Evening Session City Hall Council Chambers - 955 School Street, Napa, CA 94559 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL Mayor Jill Techel Vice Mayor Doris Gentry Councilmember Liz Alessio Councilmember Mary Luros Councilmember Scott Sedgley See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. SPECIAL PRESENTATIONS: 3.A. 298-2020 Constitution Week Proclamation Recommendation: Proclaim September 17 through 23, 2020 as Constitution Week in the City of Napa. Attachments: ATCH 1 - Proclamation 3.B. 300-2020 COVID-19 Financial Update Recommendation: Receive and discuss financial update report from Robert Eyler, PhD, regarding impacts of COVID-19 on economic metrics. Attachments: ATCH 1- City of Napa EFA Indicators Sep 2020 Final 3.C. 279-2020 Budget Conscious Climate Actions Recommendation: Receive a presentation from "Napa Climate Now!" regarding budget conscious climate actions. 4. PUBLIC COMMENT: **See provisions on pages 8-9 for providing public comment. 5. CONSENT CALENDAR: 5.A. 305-2020 Monthly Budget and Investment Statement Recommendation: Receive the Monthly Budget and Investment Statement as of July 31, 2020. Attachments: ATCH 1 - July 2020 Budget and Investment Statement Page 2 of 11 Printed on 9/10/2020 CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 5.B. 282-2020 Public Art Steering Committee Membership Recommendation: (1) Appoint Lissa Gibbs as Visual Art Professional to the Public Art Steering Committee for term beginning immediately and ending June 30, 2024; and (2) Appoint John W. Hannaford as nominee of the Arts Council Napa Valley to the Public Art Steering Committee for terms beginning immediately and ending June 30, 2024; and (3) Appoint Judy Chang as at-large member to the Public Art Steering Committee to fill the unexpired remaining term beginning immediately and ending June 30, 2022. Attachments: ATCH 1 - Applications ATCH 2 - Draft Nomination Committee Meeting Minutes 5.C. 281-2020 Community Development Block Grant Citizens’ Committee (CDBG) Membership Recommendation: (1) Appoint new member, Robert Van Der Velde to the Community Development Block Grant Citizens' Committee (CDBG) for term effective immediately and ending September 30, 2023; and (2) Appoint new member, Michael Rupprecht to serve a remaining term effective immediately and ending September 30, 2022. Attachments: ATCH 1 - Applications ATCH 2 - Draft Nomination Committee Meeting Minutes 5.D. 290-2020 Encouraging Action by Other Governmental Agencies during the League of California Cities (“LOCC”) Annual Conference Recommendation: Authorize the City's voting delegate at the LOCC Annual Conference Business Meeting, on October 9, 2020, to vote in favor of one proposed LOCC resolution calling upon the U.S. Congress to amend Section 230 of the Communications Decency Act of 1996 to require social media companies to take actions that will facilitate the removal of materials which promote criminal activities. Attachments: ATCH 1 - 2020 LOCC Voting Delegate Letter ATCH 2 - Proposed Resolution ATCH 3 - 2020 Annual Conference Resolutions Packet 5.E. 269-2020 City of Napa 2020-2022 Biennial Conflict of Interest Code Update Recommendation: Adopt a resolution approving the 2020-2022 City of Napa Conflict of Interest Code, as required by the Political Reform Act. Attachments: ATCH 1 - Resolution EX A and EX B - Conflict of Interest Code ATCH 2 - Redlined Version Exhibits A and B Page 3 of 11 Printed on 9/10/2020 CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 5.F. 267-2020 Work Order and Asset Management Software Implementation Recommendation: Authorize the Public Works Director to execute on behalf of the City an amendment to Agreement No. C2016-229 for software programs and services with Lucity, Inc., in the increased amount of $57,600 for a total contract amount not to exceed $382,600. Attachments: ATCH 1 - Amendment No. 1 to Agreement No. C2016-229 ATCH 2 - Agreement No. C2016-229 5.G. 302-2020 Budget Appropriation for Electric Vehicle Charging Stations Lot A, Coombs and Second Streets Project Recommendation: Adopt a resolution approving increases of $29,000 to the revenue budget and $44,000 to the expenditure budget of the Capital Improvement Fund as documented in Budget Adjustment No. BE2109504 for the construction and construction management work related to the Electric Vehicle Charging Stations Lot A, Coombs and Second Streets project, and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution EX A - Budget Adjustment No. BE2109504 5.H. 252-2020 Soscol Avenue at Old Soscol Way Traffic Signal and Pedestrian Improvements Recommendation: Adopt a resolution approving an increase to both the revenue and expenditure budgets of the Capital Improvement Fund of $1,100,000, as documented in Budget Adjustment No. BE2109503 for the design and construction work related to the Soscol Avenue at Old Soscol Way Traffic Signal and Pedestrian Improvements project from the Affordable Housing and Sustainable Communities grant fund; adding the Soscol Avenue at Old Soscol Way Traffic Signal and Pedestrian Improvements to the City's Five-Year Capital Improvement Program and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution EX A - Budget Adjustment No. BE2109503 5.I. 304-2020 Saratoga Vineyard Subdivision, a 20 Single-Family Lot Project Located on the North Side of Saratoga Drive between Capitola Drive and Silverado Trail Recommendation: Adopt a resolution approving the Final Map of Saratoga Vineyard Subdivision (Project No. ENG20-0011), to subdivide property located on the North Side of Saratoga Drive between Capitola Drive and Silverado Trail into 20 single-family lots, authorizing the Mayor to sign said Final Map, authorizing the Public Works Director to execute a Certificate of Acceptance and record the offer of dedication for public street right of way (Capitola Drive) and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution ATCH 2 - Final Map of Saratoga Vineyard Page 4 of 11 Printed on 9/10/2020 CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 6. ADMINISTRATIVE REPORTS: 6.A. 310-2020 Government Finance Officers Association (GFOA) Awards Recommendation: Accept the GFOA Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report (CAFR) and the GFOA Award for Outstanding Achievement in Popular Annual Financial Reporting (PAFR) for the year ended June 30, 2019 and the GFOA Distinguished Budget Presentation Award for the biennium beginning July 1, 2019. Attachments: ATCH 1 - Certificate of Achievement for Excellence in Financial Reporting ATCH 2 - Award Outstanding Achievement ATCH 3 - Distinguished Budget Presentation Award 6.B. 271-2020 Proclamation of Local Emergency to Respond to the Coronavirus (COVID-19) Recommendation: Continue the Proclamation of Local Emergency authorizing the City Manager to take actions necessary to respond to the Coronavirus (COVID-19); and ratify actions taken by the City Manager in implementation of the Proclamation of Local Emergency. 6.C. 288-2020 CARES Act Funding Recommendation: Approve the reallocation of $450,000 of the $975,000 of CARES Act funding, as documented in Budget Adjustment No. BE2109502. Attachments: ATCH 1 - Budget Adjustment BE2109502 7. CONSENT HEARINGS: 7.A. 303-2020 Recyclable Materials Gate Fees for Materials Diversion Facility Recommendation: Adopt a resolution establishing Recyclable Materials Gate Fees at the City's Materials Diversion Facility to become effective October 1, 2020. Attachments: ATCH 1 - Resolution with EX A ATCH 2 – Adjusted Materials Gate Fee Analysis ATCH 3 - Materials Gate Fee Analysis 8. COMMENTS BY COUNCIL OR CITY MANAGER: Page 5 of 11 Printed on 9/10/2020 CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 9. CLOSED SESSION: 9.A. 314-2020 CONFERENCE WITH LABOR NEGOTIATORS (Government Code section 54957.6): City designated representatives: Steve Potter, Liz Habkirk, Michael Barrett, and Jesse Lad (City’s labor counsel from the Meyers Nave law firm). Employee organization: Napa City Firefighters Association; Napa Police Officer’s Association; Napa City Employee’s Association; Part-Time Temporary Employees Bargaining Unit; Napa Chief Fire Officers; Police Management Unit; Administrative, and Managerial and Professional Employees. CITY COUNCIL RECESS 6:30 P.M. EVENING SESSION 10. CALL TO ORDER: 10.A. Roll Call: 11. PLEDGE OF ALLEGIANCE: 12. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 13. REPORT ACTION TAKEN IN CLOSED SESSION: 14. SPECIAL PRESENTATIONS: 14.A. 309-2020 Latino Heritage Month Recommendation: Proclaim September 15 - October 15, 2020 as Latino Heritage Month in the City of Napa. Attachments: ATCH 1 - Proclamation 15. PUBLIC COMMENT: **See provisions on pages 8-9 for providing public comment. Page 6 of 11 Printed on 9/10/2020 CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 16. ADMINISTRATIVE REPORTS: 16.A. 289-2020 Affirming Discrimination and Systemic Racism as a Public Health Crisis Recommendation: Adopt a resolution affirming that discrimination and systematic racism is a public health crisis that results in disparities in family stability, health and mental wellness, education, employment, economic development, public safety, criminal justice experience and housing. Attachments: ATCH 1 - Resolution 17. COMMENTS BY COUNCIL OR CITY MANAGER: 18. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is October 6, 2020. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, September 10, 2020 at 5:00 p.m. _______________________________ Caitlin Saldanha, Deputy City Clerk Page 7 of 11 Printed on 9/10/2020 CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 ** CORONAVIRUS (COVID-19) - Notice of Meeting Procedures ** TELECONFERENCE MEETING In order to slow the spread of the Coronavirus (COVID-19) pandemic, the City will conduct this meeting as a teleconference in compliance with the Governor’s Executive Orders N-29-20 and N-63-20, and members of the City Council or City staff may participate in this meeting telephonically or electronically. The City Council Chambers will be closed to the public, and members of the public may participate in the meeting by viewing the meeting live, and providing comments, as described below. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live on: (a) local cable TV Channel 28; or (b) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx; and click on the “In Progress” button). PROVIDING COMMENTS VIA TELEPHONE If you would like to provide comments via telephone during the Council meeting, you must submit a request to the City Clerk by no later than 3:00 p.m. on Tuesday, September 15, 2020. The request may be submitted to the City Clerk by emailing clerk@cityofnapa.org, or by calling (707) 257-9503. When submitting the request, please identify your name, your telephone number (including the area code first), and the agenda item number and letter you would like to comment on. On the day of the Council meeting, a representative from the City Clerk’s Office will call you to connect you to the Council meeting to allow you to provide your comments to the Council via telephone. PROVIDING WRITTEN COMMENTS VIA EMAIL TO BE READ AT THE MEETING Any member of the public may provide a written comment to the City Council before or during the meeting by sending it to the City Clerk via email at: clerk@cityofnapa.org. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Any comment of 500 words or less (per person, per item) will be read into the record if: (1) the subject line includes “COMMENT TO COUNCIL FOR SEPTEMBER 15, 2020 MEETING – PLEASE READ”; and (2) it is received by the City Clerk prior to the time for public comment during the meeting for that agenda item. Please be aware that any public comments received that do not specify a particular agenda item number will be read aloud during the general public comment portion of the agenda. Due to potential technological delays in transmission, the public is encouraged to submit any comments to the City Clerk early, in order to ensure they are received in time to be read into the record. Page 8 of 11 Printed on 9/10/2020 CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 PROVIDING WRITTEN COMMENTS IN PAPER FORM TO BE READ AT THE MEETING Any member of the public may provide a written comment in a paper form (handwritten or typed) to the City Council if it is received by no later than 3:00 p.m. on Tuesday, September 15, 2020, by either: (a) placing the comment in an envelope addressed to the attention of the City Clerk, and depositing it in the “NIGHT DEPOSIT - PAYMENTS” slot located at the front door of City Hall at 955 School Street; or (b) making arrangements for a personal delivery in advance, by calling the City Clerk’s office at 707-257-9503. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Any comment of 500 words or less (per person, per item) will be read into the record if: (1) the comment includes “COMMENT TO COUNCIL FOR SEPTEMBER 15, 2020 MEETING – PLEASE READ”; and (2) it is received by the City Clerk prior to 3:00 p.m. on September 15, 2020. Please be aware that any public comments received that do not specify a particular agenda item number will be read aloud during the general public comment portion of the agenda. The public is encouraged to submit any comments to the City Clerk early, in order to ensure they are received in time to be read into the record. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, beyond the 500 word limit for comments read into the record, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. The City of Napa thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. Page 9 of 11 Printed on 9/10/2020 CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at clerk@cityofnapa.org, by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at clerk@cityofnapa.org. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que serán considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo están abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo. Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a clerk@cityofnapa.org. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación. CONDUCT OF CITY COUNCIL MEETINGS: The City Council conducts its meetings in accordance with the requirements of state law (the “Ralph M. Brown Act,” California Government Code Sections 54950, et seq.) and the City’s Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public may address the Council at designated times and are expected to conduct themselves with courtesy and respect. Speakers should direct comments to the Mayor and Councilmembers, not the audience . Speakers are expected to yield the floor when the time limit is identified and comply with the City ’s Rules of Order. Speaking times are limited to no more than three minutes per person, with the exception of certain hearings and appeals, or at the discretion of the Mayor or City Council. PUBLIC COMMENT (INCLUDING CONSENT CALENDAR AND ADMINISTRATIVE REPORTS): The public may directly address the City Council on any subject within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. Speaking time is limited to no more than three (3) minutes per person, unless modified at the discretion of the Mayor or City Council. If the matter is not on the agenda, or if the matter is on the Consent Calendar, or is an Administrative Report, submit a speaker card or request to speak during the Public Comment portion of the meeting. Page 10 of 11 Printed on 9/10/2020 CITY COUNCIL REGULAR MEETING AGENDA September 15, 2020 Speaker cards are used to promote the efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act. CONSENT CALENDAR: Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council . Unless otherwise authorized by the Mayor or a majority of the City Council, public input for items on the Consent Calendar may be required during the Public Comment portion of the meeting. ADMINISTRATIVE REPORTS Unless otherwise authorized by the Mayor or a majority of the City Council, public input for items on the Administrative Reports portion of the agenda may be required during the Public Comment portion of the meeting. CONSENT HEARINGS: Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda. PUBLIC HEARINGS/APPEALS During any public hearing or appeal, an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to 3 minutes. CLOSED SESSION The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000 21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000 15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. Page 11 of 11 Printed on 9/10/2020