CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, June 15, 2021 3:30 PM Afternoon Session 6:30 PM Afternoon Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL Mayor Scott Sedgley Vice Mayor Liz Alessio Councilmember Mary Luros Councilmember Bernie Narvaez Councilmember Beth Painter See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. SPECIAL PRESENTATIONS: 3.A. 213-2021 Recognition of Andrea Clark, Affordable Housing Representative Recommendation: Proclaim the City Council's recognition of Andrea Clark, Affordable Housing Representative, for her many positive contributions to the City, on the occasion of her retirement. Attachments: ATCH 1 - Proclamation 4. PUBLIC COMMENT: *See pages 9-10 for procedures to provide comments to Council. 5. CONSENT CALENDAR: 5.A. 38-2021 Statement of Investment Policy Recommendation: Adopt a resolution to adopt the City's Statement of Investment Policy for FY 2021/22 and delegate authority to the City Treasurer to invest funds in accordance with the Statement of Investment Policy. Attachments: ATCH 1 - Resolution EX A - Statement of Investment Policy ATCH 2 - Memo from PFM Asset Management LLC ATCH 3 - Statement of Investment Policy Redline 5.B. 42-2021 Monthly Budget and Investment Statement Recommendation: Receive the Monthly Budget and Investment Statement as of April 30, 2021. Attachments: ATCH 1 - Monthly Budget and Investment Statement as of April 30, 2021 5.C. 181-2021 Napa Tourism Improvement District FY 2021-22 Budget and Work Plan Recommendation: Adopt a resolution approving the Napa Tourism Improvement District City of Napa Local Governing Committee Budget and Work Plan for Fiscal Year 2021-22. Attachments: ATCH 1 - Resolution EX A - Napa TID FY 2021-2022 Budget and Work Plan Page 2 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 5.D. 189-2021 Strategic Communications Support Services Recommendation: Authorize the City Manager to execute on behalf of the City an agreement for strategic communications support with Tripepi Smith and Associates, Inc., for a maximum amount of $400,000, over a three-year period. Attachments: ATCH 1 - Agreement 5.E. 196-2021 Appointment of City Treasurer Recommendation: Adopt a resolution to appoint Interim Finance Director Elizabeth Cabell as City Treasurer. Attachments: ATCH 1 - Resolution 5.F. 200-2021 Preventative Maintenance on Heating and Cooling Systems Recommendation: Authorize the City Manager to execute Amendment No. 3 to Agreement C2017-205 with Bell Products, Inc. to extend heating and cooling systems (HVAC) maintenance services through June 30, 2023 in an amount not to exceed $150,000, for a total contract amount not to exceed $550,000. Attachments: ATCH 1 - Amendment No. 3 5.G. 201-2021 Fire Systems Testing, Inspection, Maintenance and Monitoring Recommendation: Authorize the Public Works Director to execute on behalf of the City an amendment to Agreement No. C2019-250 with HCI Systems for Fire Systems Testing, Inspection, Maintenance and Monitoring, expiring August 31, 2023, in the increased amount of $125,000 for a total contract amount not to exceed $250,000. Attachments: ATCH 1 - HCI Systems Amendment No. 2.pdf 5.H. 203-2021 Software Maintenance and Support for City Fleet Recommendation: Authorize the Public Works Director to execute on behalf of the City a contract with AssetWorks, LLC, for software maintenance and support in an amount not to exceed $208,112.24 for a five-year term. Attachments: ATCH 1 - AssetWorks Agreement 5.I. 204-2021 Trucking Services Agreement for Hauling Materials Recommendation: Authorize the Public Works Director to execute on behalf of the City a contract with Toby's Trucking for trucking services to haul materials for City operations for FY22 and FY23 in an amount not to exceed $600,000 and determine that the actions authorized by this item are exempt from CEQA. Attachments: ATCH 1 - Agreement Page 3 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 5.J. 205-2021 Asphalt and Aggregate Materials Purchase Contract Recommendation: Authorize the Public Works Director to execute a contract with Syar Industries, Inc., for asphalt and aggregate materials required for the Napa Neighborhood Street and Sidewalk Program (NNSSP) and other City maintenance needs for FY2022 and FY2023 in an amount not to exceed $3,204,000 and determine that this item is exempt from CEQA. 5.K. 206-2021 Concrete Material Purchase Contract Recommendation: Authorize the Public Works Director to execute a contract with Syar Concrete LLC for the concrete material required for the Napa Neighborhood Street and Sidewalk Program and other City maintenance needs for FY2022 and FY2023 in an amount not to exceed $340,000 and determine that the actions authorized by this item are exempt from CEQA. 5.L. 207-2021 50 Bremen Court, a Self-Help Affordable Housing Unit in the Pioneer Village Subdivision Recommendation: Adopt a resolution authorizing the Community Development Director to execute: (1) an agreement terminating the City's right of first refusal to purchase the property located at 50 Bremen Court, Napa (APN: 004-670-019-000); and (2) an agreement with the new purchasers of the property granting a right of first refusal to the City. Attachments: ATCH 1 - Resolution ATCH 2 - City of Napa Termination of Agreement 5.M. 212-2021 Public Safety Software Systems Support and Technology Project Management Recommendation: Authorize the Finance Director to execute an agreement in an amount not-to-exceed $500,000 for a three (3) year term, with Cloud 5 Solutions, LLC, for Public Safety Software Systems Support and other Technology Project Management. Attachments: ATCH 1 - Agreement with Cloud 5 Soludtions LLC 5.N. 215-2021 Cal Fire Urban and Community Forestry Grant Application Recommendation: Adopt a resolution authorizing the Parks and Recreation Services Director to submit an application to the California Department of Forestry and Fire Protection (Cal Fire) for the "2021/2022 Urban and Community Forestry Program" grant program in an amount up to $700,000, with a 25% matching requirement from the City. Attachments: ATCH 1- Resolution Page 4 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 5.O. 217-2021 Trower Avenue Rehabilitation - Jefferson Street to East City Limit Recommendation: Adopt a resolution: (1) authorizing the Public Works Director to award and execute a construction contract to Granite Construction Company for the Trower Avenue Rehabilitation Phase 2 - Jefferson Street to City Limits project in the bid amount of $445,519.40; (2) authorizing the Public Works Director to approve change orders and charges for project services of up to $163,792.60 for a total project amount not to exceed $609,312; and (3) determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution 5.P. 218-2021 State Route 29 Bicycle and Pedestrian Undercrossing Project Recommendation: Authorize the Public Works Director to execute on behalf of the City a contract with GHD Inc. for engineering design and project management services for the State Route 29 Bicycle and Pedestrian Undercrossing project in an amount not to exceed $424,359, and determine that the actions authorized by this item were adequately analyzed by a previous CEQA action. Attachments: ATCH 1 - Agreement 6. ADMINISTRATIVE REPORTS: 6.A. 75-2021 Proclamation of Local Emergency to Respond to the Coronavirus (COVID-19) Recommendation: Continue the Proclamation of Local Emergency authorizing the City Manager to take actions necessary to respond to the Coronavirus (COVID-19); and ratify actions taken by the City Manager in implementation of the Proclamation of Local Emergency. 6.B. 214-2021 Appointment of a Retired Annuitant to Serve as Part-time Employee Recommendation: Adopt a resolution authorizing the appointment of Andrea Clark as a retired annuitant part-time employee (Professional Associate -Affordable Housing Representative), to be employed within 180 days of the employee's retirement. Attachments: ATCH 1 - Resolution EX A - Retired Annuitant Contract - Clark Page 5 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 7. CONSENT HEARINGS: 7.A. 165-2021 Downtown Parking Assessment Area - 2022 Levy of Assessment Recommendation: Adopt a resolution authorizing levying of assessments in the Downtown Parking Assessment Area for 2022 in accordance with Napa Municipal Code Chapter 3.30; and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution EX A - Downtown Parking Assessment Area - 2022 EX B - Downtown Parking Assessment Area Boundary 7.B. 177-2021 Downtown Business Promotions Tax Area - 2022 Levy of Taxes Recommendation: Adopt a resolution levying taxes in the Downtown Business Promotions Tax Area (DBPTA) for 2022 in accordance with Napa Municipal Code Chapter 3.28; and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution EX A - 2022 Annual Report and Budget for DBPTA 7.C. 178-2021 Oxbow Business Promotions Assessment Area - 2022 Levy of Assessments Recommendation: Adopt a resolution levying assessments in the Oxbow Business Promotions Assessment Area for 2022 in accordance with Napa Municipal Code Chapter 3.29; and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution Ex A - 2022 Annual Report and Budget for Oxbow BPAA 7.D. 180-2021 Annual Report for the Downtown Napa Property and Business Improvement District (PBID) and Levy of Assessments Recommendation: Adopt a resolution approving the 2021/2022 Annual Report for the Downtown Napa Property and Business Improvement District (PBID), levying assessments in the PBID, and determining that the actions authorized by this Resolution are exempt from CEQA. Attachments: ATCH 1 - 2021 PBID Resolution-Annual Report Ex A - Napa PBID Year 2 (2021-22) Annual Report 6-4-21 Ex B - Napa PBID Year 2 2021-22 Annual Report Chart of Assessments 6-3-21 Page 6 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 8. PUBLIC HEARINGS/APPEALS: 8.A. 43-2021 City of Napa FY 2021/22 Budget Adoption Recommendation: 1. Adopt a resolution approving and adopting the Budget for the Fiscal Year 2021/22. 2. Adopt a resolution approving the City-Wide Position Staffing Plan. Attachments: ATCH 1 - Resolution Approving Budget EX A - Expenditure Budgets by Fund EX B - CIP Project Budgets EX D - Fleet Replacements and Purchases EX C - Interfund Transfers EX E - Fiscal Policy ATCH 2 - Resolution Amending Staffing Plan EX A - City-Wide Position Staffing Plan EX B - City Departments and Divisions EX C - Part-Time Budgets by Fund and Department ATCH 3 - PPT Presentation 9. COMMENTS BY COUNCIL OR CITY MANAGER: 10. CLOSED SESSION: 10.A. 233-2021 • CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Government Code Section 54956.9(d)(2)): Significant exposure to litigation in one potential case. 10.B. 234-2021 • CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Government Code Section 54956.9(d)(4)): Initiation of litigation in one case. CITY COUNCIL RECESS 6:30 P.M. EVENING SESSION 11. CALL TO ORDER: 11.A. Roll Call: 12. PLEDGE OF ALLEGIANCE: 13. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 14. PUBLIC COMMENT: *See pages 9-10 for procedures to provide comments to Council. : Page 7 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 15. ADMINISTRATIVE REPORTS: 15.A. 160-2021 Homeless Services Recommendation: Receive a report on homeless services. 16. REPORT ACTION TAKEN IN CLOSED SESSION: 17. COMMENTS BY COUNCIL OR CITY MANAGER: 18. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is July 20, 2021. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, June 10, 2021 at 5:00 p.m. _______________________________ Tiffany Carranza, City Clerk Page 8 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 ** CORONAVIRUS (COVID-19) - Notice of Meeting Procedures ** TELECONFERENCE MEETING In order to slow the spread of the Coronavirus (COVID-19) pandemic, the City will conduct this meeting as a teleconference in compliance with the Governor’s Executive Orders N-29-20 and N-63-20, and members of the City Council or City staff may participate in this meeting telephonically or electronically. The City Council Chambers will be closed to the public, and members of the public may participate in the meeting by viewing the meeting live, and providing comments, as described below. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live on: (a) local cable TV Channel 28; or (b) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx ; and click on the “In Progress” button). PROCEDURES TO PROVIDE COMMENTS TO THE CITY COUNCIL Any member of the public may directly address the Council regarding (a) any matter identified on the agenda; or (b) during the Public Comment portion of the meeting for any matter within the Council’s subject matter jurisdiction that is not identified on the agenda. The Mayor may modify (increase or decrease) any time requirement for any speaker, or change the order of items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4). PROVIDING COMMENTS VIA TELEPHONE If you would like to provide comments via telephone during the Council meeting, you must submit a request to the City Clerk by no later than 3:00 p.m. on Tuesday, June 15, 2021. The request may be submitted to the City Clerk by emailing clerk@cityofnapa.org, or by calling (707) 257-9503. When submitting the request, please identify your name, your telephone number (including the area code first), and the agenda item number and letter you would like to comment on. On the day of the Council meeting, a representative from the City Clerk’s Office will call you to connect you to the Council meeting to allow you to provide your comments to the Council via telephone. PROVIDING WRITTEN COMMENTS VIA EMAIL TO BE READ AT THE MEETING Any member of the public may provide a written comment to the City Council before or during the meeting by sending it to the City Clerk via email at: Page 9 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 clerk@cityofnapa.org. Comments are requested by 3:00 p.m. on the day of the meeting, but may be submitted until the close of the Agenda Item for which the comment is submitted. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Any comment of 500 words or less (per person, per item) will be read into the record if: (1) the subject line includes “COMMENT TO COUNCIL FOR JUNE 15, 2021 MEETING – PLEASE READ”; and (2) it is received by the City Clerk prior to the time for public comment during the meeting for that agenda item. Please be aware that any public comments received that do not specify a particular agenda item number will be read aloud during the general public comment portion of the agenda. Due to potential technological delays in transmission, the public is encouraged to submit any comments to the City Clerk early, in order to ensure they are received in time to be read into the record. PROVIDING WRITTEN COMMENTS IN PAPER FORM TO BE READ AT THE MEETING Any member of the public may provide a written comment in a paper form (handwritten or typed) to the City Council if it is received by no later than 3:00 p.m. on Tuesday, June 15, 2021, by either: (a) placing the comment in an envelope addressed to the attention of the City Clerk, and depositing it in the “NIGHT DEPOSIT - PAYMENTS” slot located at the front door of City Hall at 955 School Street; or (b) making arrangements for a personal delivery in advance, by calling the City Clerk’s office at 707-257-9503. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Any comment of 500 words or less (per person, per item) will be read into the record if: (1) the comment includes “COMMENT TO COUNCIL FOR JUNE 15, 2021 MEETING – PLEASE READ”; and (2) it is received by the City Clerk prior to 3:00 p.m. on June 15, 2021. Please be aware that any public comments received that do not specify a particular agenda item number will be read aloud during the general public comment portion of the agenda. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, beyond the 500 word limit for comments read into the record, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. The City of Napa thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. Page 10 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at clerk@cityofnapa.org, by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at clerk@cityofnapa.org. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que serán considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo están abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo. Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a clerk@cityofnapa.org. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación. RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS: The City Council conducts its meetings in accordance with the requirements of state law (the "Ralph M. Brown Act," California Government Code Sections 54950, et seq.) and the City's Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public are expected to conduct themselves with courtesy and respect and comply with the Rules of Order. PROCEDURES TO DIRECTLY ADDRESS THE CITY COUNCIL: Any member of the public may directly address the Council regarding: ( a) any matter identified on the agenda; or (b) during the Public Comment portion of the meeting for any matter within the Council's subject matter jurisdiction that is not identified on the agenda. Each speaker is requested to submit a speaker card or request to speak before the item is called to be addressed by Council (for Public Comment, Consent Calendar, Administrative Reports, Consent Hearings, or Public Hearings). Speaker cards are used to promote efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act. Speakers should direct comments to Mayor and Councilmembers, not the audience. Speakers are expected to yield the floor when the time limit is identified. For each item, speaking time is limited to no more than three minutes per person, unless otherwise specified for hearings and appeals, or at the discretion of the Mayor or City Council to address special circumstances. The Mayor may modify (increase or decrease) any time requirements for Page 11 of 12 Printed on 6/10/2021 CITY COUNCIL REGULAR MEETING AGENDA June 15, 2021 any speaker, or change the order of the items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4). PUBLIC COMMENT: The public may directly address the City Council on any matter within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. However, State law strictly limits the Council's authority to respond at the meeting to any matter that is not on the agenda. CONSENT CALENDAR: Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council. ADMINISTRATIVE REPORTS: Items on the Administrative Reports portion of the agenda do not require a public hearing prior to City Council taking the identified action. CONSENT HEARINGS: Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote of the City Council; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda. PUBLIC HEARINGS/APPEALS: During any public hearing or appeal, an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to times established by the Mayor under the Procedures to Directly Address the City Council (above). CLOSED SESSION: The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000 21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000 15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. Page 12 of 12 Printed on 6/10/2021