CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, October 4, 2022 3:30 PM Afternoon Session No Evening Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL OF THE CITY OF NAPA Mayor Scott Sedgley Vice Mayor Mary Luros Councilmember Liz Alessio Councilmember Bernie Narvaez Councilmember Beth Painter See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo  REGULAR MEETING AGENDA October 4, 2022 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. SPECIAL PRESENTATIONS: 3.A. 367-2022 Latinx Heritage Month Recommendation: Proclaim September 15 - October 15, 2022 as Latinx Heritage Month in the City of Napa. Attachments: ATCH 1- Proclamation 4. PUBLIC COMMENT: *See page 7 for procedures to provide public comments to Council. 5. CONSENT CALENDAR: 5.A. 364-2022 City Council Meeting Minutes Recommendation: Approve the Minutes for the September 20, 2022 Regular Meeting of the City Council. Attachments: ATCH 1 - September 20, 2022 Draft Regular Meeting Minutes 5.B. 362-2022 City Attorney’s Office Staffing Plan Update Recommendation: Approve the second reading and final passage and adopt an ordinance amending Napa Municipal Code Section 2.24.070 regarding the designation of appointive officers in the City Attorney's Office. Attachments: ATCH 1 - Ordinance 5.C. 363-2022 City Manager’s Office Staffing Plan Update Recommendation: Approve the second reading and final passage and adopt an ordinance amending Napa Municipal Code Section 2.08.090 regarding the designation of appointive officers in the City Manager's Office. Attachments: ATCH 1 - Ordinance CITY COUNCIL OF THE CITY OF NAPA Page 2 of 9 Printed on 9/29/2022  REGULAR MEETING AGENDA October 4, 2022 5.D. 351-2022 Affordable and Workforce Housing Loan Reservation for Napa HHS Housing Project Recommendation: Adopt a resolution authorizing an increase to the reservation of Transient Occupancy Special Tax for Affordable and Workforce Housing funds in the amount of $1,995,000 for a total reservation of $3,761,224 for the Napa HHS Housing Project, which includes sixteen new construction moderate-income ownership units, located at 2344 Old Sonoma Road and approving an associated expenditure budget increase, as documented in Budget Adjustment No. 234. Attachments: ATCH 1 - Resolution EX A - Budget Adjustment Form 234 5.E. 203-2022 Chemical Supplies for Potable Water Treatment Plant Facilities Recommendation: (1) Determine that the proposed contracts with Chemtrade Chem, and Olin Corporation for the purchase of chemical supplies for potable water treatment plant facilities, meet the requirements for procurement of supplies via existing contracts with another public agency (North Bay Chemical Agency Pool), as set forth in Napa Municipal Code Section 2.91.060; and (2) Determine that the proposed contract with Univar Solutions meets the requirements for procurement of supplies as set forth in Napa Municipal Code Section 2.91.050, Exceptions for Specialty Items; and (3) Authorize the Utilities Director to execute contracts in amounts not to exceed as follows: Chemtrade Chem at $940,000; Olin Corporation at $630,000; and Univar Solutions at $230,000; for the purchase of chemicals for use at the three City of Napa potable water treatment facilities; and (4) Approve the use of $580,000 of Water Enterprise Fund Operating Reserve, reducing the Operating Reserve and increasing the Water Enterprise Fund expenditure budget by $580,000, as documented in Council Budget Amendment No. 12; and determine this action is exempt from CEQA. Attachments: ATCH 1 - North Bay Chemical Agency Bid Invitation ATCH 2 - North Bay Chemical Agency Bid Results ATCH 3 - North Bay Chemical Agency Bid Award ATCH 4 - Written Determination for Procurement via Existing Contracts with Other Public ATCH 5 - Written Determination for Specialty Items ATCH 6 - Council Budget Amendment No. 12 CITY COUNCIL OF THE CITY OF NAPA Page 3 of 9 Printed on 9/29/2022  REGULAR MEETING AGENDA October 4, 2022 5.F. 330-2022 Napa Pipe Large Lots Subdivision, a 133.6-acre Project Located at 1025 Kaiser Road Recommendation: Adopt a resolution approving the Final Map of Napa Pipe Large Lots Subdivision (Project No. ENG18-0017), to subdivide property located at 1025 Kaiser Road into 10 parcels with a remainder parcel, authorizing the Mayor to sign the Final Map, approving the Subdivision Improvement Agreement associated with the Final Map; and determining that the actions authorized by this resolution were adequately analyzed by a previous CEQA action. Attachments: ATCH 1 - Resolution ATCH 2 - Final Map of Napa Pipe Large Lots Subdivision (reduced version) ATCH 3 - Subdivision Improvement Agreement 5.G. 331-2022 Napa Pipe Eastern Residential Large Lots Subdivision, a 29.5-acre Parcel Located at 1025 Kaiser Road Recommendation: Adopt a resolution approving the Final Map of Napa Pipe Eastern Residential Large Lots Subdivision (Project No. ENG18-0017), to subdivide Parcel 5 on the Final Map, Napa Pipe Large Lots located at 1025 Kaiser Road into 12 parcels, authorizing the Mayor to sign the Final Map, approving the Subdivision Improvement Agreement associated with the Final Map and determining that the actions authorized by this resolution were adequately analyzed by a previous CEQA action. Attachments: ATCH 1 - Resolution ATCH 2 - Final Map of Napa Pipe Eastern Residential Large Lots ATCH 3 - Subdivision Improvement Agreement 5.H. 335-2022 30-Year Water System Master Plan and Financial Plan Recommendation: Adopt a resolution: (1) authorizing the Utilities Director to award and execute a contract with West Yost & Associates, Inc. for the 30-Year Water System Master Plan, Financial Plan, and Environmental Impact Report in the amount of up to $1,250,000; and (2) approving a transfer in the amount of $520,000 from Nonrecurring Undesignated Fund Balance 539-25399 to Nonrecurring Water Engineering account 53960115-53210 as documented in Council Budget Amendment No. 3. Attachments: ATCH 1 - Resolution EX A - Council Budget Amendment No. 3 CITY COUNCIL OF THE CITY OF NAPA Page 4 of 9 Printed on 9/29/2022  REGULAR MEETING AGENDA October 4, 2022 5.I. 349-2022 Laurel Street Water Main Installation Recommendation: Adopt a resolution: (1) authorizing the Utilities Director to award to, and execute a construction contract with, Maggiora & Ghilotti, Inc. for the Laurel Street Water Main Installation Project (53160139-63WT22UT03) in the amount of $1,078,078; and (2) authorizing the Utilities Director to approve change orders and charges for project services in an amount of $302,000 for a total project amount not to exceed $1,380,078; and (3) approving a transfer in the amount of $491,826 from Water CIP Reserve Account 530-35102 to Laurel Street Water Main Installation account 53160139-63WT22UT03 as documented in Council Budget Amendment No. 2; and (4) determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution EX A - Council Budget Amendment No. 2 5.J. 353-2022 Program for Arterial System Synchronization FY2022-23 Project Grant Recommendation: Adopt a resolution authorizing the Public Works Director to execute on behalf of the City a Joint Funding Agreement with the Metropolitan Transportation Commission (MTC) for signal timing improvements on Soscol Avenue, Trancas Street, Jefferson Street and Lincoln Avenue for a total project cost of $196,600, of which MTC will fund $167,113 and the City will fund $29,487; and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution ATCH 2 - PASS FY22-23 Joint Funding Agreement ATCH 3 - Traffic Signal List 5.K. 355-2022 Trucking Services Amendment for Hauling Materials Recommendation: Authorize the Public Works Director to execute on behalf of the City an amendment to Agreement No. C2021-166 with Toby's Trucking, Inc., for On-Call Trucking Services in the increased amount of $500,000 for a total contract amount not to exceed $1,100,000 and determine that the actions authorized by this item are exempt from CEQA. Attachments: ATCH 1 - Amendment No. 1 with Toby’s Trucking, Inc. 6. ADMINISTRATIVE REPORTS: 6.A. 304-2022 Proclamation of Local Emergency to Respond to the Coronavirus (COVID-19) Recommendation: Continue the Proclamation of Local Emergency authorizing the City Manager to take actions necessary to respond to the Coronavirus (COVID-19); and ratify actions taken by the City Manager in implementation of the Proclamation of Local Emergency. CITY COUNCIL OF THE CITY OF NAPA Page 5 of 9 Printed on 9/29/2022  REGULAR MEETING AGENDA October 4, 2022 6.B. 365-2022 Acquisition of 3875 Jefferson Street for Affordable Housing Development Recommendation: Adopt a resolution (A) Authorizing the City Manager to execute a Purchase and Sale Agreement for the property located at 3875 Jefferson Street for the future development of affordable housing; (B) Determining that the actions authorized by this resolution are exempt from CEQA; and (C) Authorizing an associated expenditure budget increase in the Transient Occupancy Special Tax for Affordable and Workforce Housing in the amount of $2,700,000 as document in Budget Amendment No. 410. Attachments: ATCH 1 - Resolution EX A - Budget Amendment Form No. 410 7. CONSENT HEARINGS: 7.A. 329-2022 Bicycle and Trails Advisory Commission Duties and Name Recommendation: Approve the first reading and introduction of an ordinance amending Napa Municipal Code Sections 2.73.010, 2.73.020 and 2.73.050 to change the duties and name of the Bicycle and Trails Advisory Commission to the Bicycle and Pedestrian Advisory Commission. Attachments: ATCH 1 - Ordinance ATCH 2 - Red-lined changes to NMC 2.73 8. COMMENTS BY COUNCIL OR CITY MANAGER: 9. CLOSED SESSION: 9.A. 371-2022 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Government Code Section 54956.9(d)(4)): Initiation of litigation in one case. 10. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is October 18, 2022. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, September 29, 2022 at 5:00 p.m. _______________________________ Samantha Pascoe, Deputy City Clerk CITY COUNCIL OF THE CITY OF NAPA Page 6 of 9 Printed on 9/29/2022  REGULAR MEETING AGENDA October 4, 2022 ** Notice of Meeting Procedures ** ATTENDING THE MEETING IN PERSON Members of the public may participate in the City Council meeting by attending in-person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559. Face masks are not required for in-person attendance but highly recommended. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). Supplemental written comments may be submitted to the City Clerk via email at clerk@cityofnapa.org, via mail to ATTN: City Clerk, 955 School Street, Napa, CA 94559, via fax at (707) 257-9534, or dropped off in person at the City Clerk’s Office located at City Hall. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Please be aware that any public comments received that do not specify a particular agenda item number will be entered into the record under the general public comment portion of the agenda. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live (a) in person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559, (b) on local cable TV Channel 28; or (c) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx ; and click on the “In Progress” button). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. The City of Napa thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. CITY COUNCIL OF THE CITY OF NAPA Page 7 of 9 Printed on 9/29/2022  REGULAR MEETING AGENDA October 4, 2022 GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at clerk@cityofnapa.org, by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at clerk@cityofnapa.org. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que ser án considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo est án abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo. Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a clerk@cityofnapa.org. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación. RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS: The City Council conducts its meetings in accordance with the requirements of state law (the "Ralph M. Brown Act," California Government Code Sections 54950, et seq.) and the City's Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public are expected to conduct themselves with courtesy and respect and comply with the Rules of Order. PROCEDURES TO DIRECTLY ADDRESS THE CITY COUNCIL: Any member of the public may directly address the Council regarding: ( a) any matter identified on the agenda; or (b) during the Public Comment portion of the meeting for any matter within the Council's subject matter jurisdiction that is not identified on the agenda. Each speaker is requested to submit a speaker card or request to speak before the item is called to be addressed by Council (for Public Comment, Consent Calendar, Administrative Reports, Consent Hearings, or Public Hearings). Speaker cards are used to promote efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act. Speakers should direct comments to Mayor and Councilmembers, not the audience. Speakers are expected to yield the floor when the time limit is identified. For each item, speaking time is limited to no more than three minutes per person, unless otherwise specified for hearings and appeals, or at the discretion of the Mayor or City Council to address special circumstances. The Mayor may modify (increase or decrease) any time requirements for any speaker, or change the order of the items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4). CITY COUNCIL OF THE CITY OF NAPA Page 8 of 9 Printed on 9/29/2022  REGULAR MEETING AGENDA October 4, 2022 PUBLIC COMMENT: The public may directly address the City Council on any matter within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. However, State law strictly limits the Council's authority to respond at the meeting to any matter that is not on the agenda. CONSENT CALENDAR: Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council. ADMINISTRATIVE REPORTS: Items on the Administrative Reports portion of the agenda do not require a public hearing prior to City Council taking the identified action. CONSENT HEARINGS: Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote of the City Council; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda. PUBLIC HEARINGS: During any public hearing (which includes any appeal hearing), an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to times established by the Mayor under the Procedures to Directly Address the City Council (above). CLOSED SESSION: The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000 21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000 15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. CITY COUNCIL OF THE CITY OF NAPA Page 9 of 9 Printed on 9/29/2022