CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, August 1, 2023 3:30 PM Afternoon Session No Evening Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL OF THE CITY OF NAPA Mayor Scott Sedgley Vice Mayor Beth Painter Councilmember Liz Alessio Councilmember Mary Luros Councilmember Bernie Narvaez See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo  REGULAR MEETING AGENDA August 1, 2023 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. PUBLIC COMMENT: *See page 6 for procedures to provide public comments to Council. 4. CONSENT CALENDAR: 4.A. 230-2023 City Council Meeting Minutes Recommendation: Approve the minutes from the July 18, 2023 Regular Meeting of the City Council. Attachments: ATCH 1 - July 18, 2023 Draft Regular Meeting Minutes 4.B. 287-2023 Police Use of Military Equipment - Annual Report and Request to Renew Ordinance Recommendation: Approve the second reading and final passage, and adopt an ordinance approving the renewal of the Police Military Equipment use policy and the 2022 annual report in accordance with California Government Code Sections 7070 through 7075. Attachments: ATCH 1 - Ordinance EX A - NPD Policy 705 Military Equipment EX B - 2022 Annual Police Military Equipment Report 4.C. 294-2023 Security Agreement for 3380 Solano Avenue Recommendation: Authorize the City Manager to negotiate and execute an agreement with Universal Protection Service LP, dba Allied Security Services, in an amount not to exceed $700,000 for the term August 2, 2023 through June 30, 2024 for 24/7 security patrol and services at the City's Encampment Resolution Fund site located at 3380 Solano Avenue in Napa. CITY COUNCIL OF THE CITY OF NAPA Page 2 of 8 Printed on 7/27/2023  REGULAR MEETING AGENDA August 1, 2023 4.D. 285-2023 Classification Plan for Administrative Secretary, Police Records Specialist I/II, Secretary, Senior Office Assistant, Office Assistant I/II, and Public Safety Dispatch Call Taker Recommendation: Adopt a resolution amending the City Classification Plan by Adopting the Revised Classification Specifications for Administrative Secretary, Police Records Specialist I/II, Secretary, Senior Office Assistant, Office Assistant I/II, and Public Safety Dispatch Call Taker. Attachments: ATCH 1 - Resolution EX A - Proposed Class Spec for Administrative Secretary EX B - Proposed Class Spec for Police Records Specialist I/II EX C - Proposed Class Spec for Secretary EX D - Proposed Class Spec for Senior Office Assistant EX E - Proposed Class Spec for Office Assistant I/II EX F - Proposed Class Spec for Public Safety Dispatch Call Taker 4.E. 286-2023 Classification Plan and Salary for Housing Supervisor in the City Manager’s Department Recommendation: Adopt a resolution amending the City Classification Plan by adopting the new classification specification and salary range for Housing Supervisor and deleting the classification specifications for Affordable Housing Representative, Housing Rehabilitation Program Supervisor, and Rental Assistance Program Supervisor; and amending the Budget Staffing Plan by adding three (3) Housing Supervisor positions, and deleting one (1) Affordable Housing Representative position, one (1) Housing Rehabilitation Program Supervisor position, and one (1) Rental Assistance Program Supervisor position. Attachments: ATCH 1 - Resolution EX A - Classification Specification - Housing Supervisor 4.F. 288-2023 Amendment No. 1 to Agreement No. C2023-566 Memorandum of Understanding between the City of Napa and Napa City Employees’ Association Recommendation: Authorize the City Manager to execute Amendment No. 1 to Agreement No. C2023-566 Memorandum of Understanding between the City of Napa and Napa City Employees' Association ("NCEA"), to implement an educational incentive program for public safety dispatchers. Attachments: ATCH 1 - Amendment No. 1 to Agreement No. C2023-566 EX A to Amendment No. 1 to Agreement No. C2023-566 CITY COUNCIL OF THE CITY OF NAPA Page 3 of 8 Printed on 7/27/2023  REGULAR MEETING AGENDA August 1, 2023 4.G. 258-2023 Abatement and demolition of city-owned structures at 3875 Jefferson Street Recommendation: Adopt a resolution: (1) authorizing the Public Works Director to award a construction contract to, and execute a construction contract with, Sierra Excavating, LLC, for the 3875 Jefferson Street Abatement & Demolition project in the bid amount of $210,852; (2) authorizing the Public Works Director to approve change orders and charges for project services up to $40,785 for a total project amount not to exceed $251,637; and (3) determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution 4.H. 266-2023 Generator Maintenance and Load Bank Testing Recommendation: Authorize the Public Works Director to execute on behalf of the City Amendment No. 1 to Agreement No. C2021-261 with PowerGen, Inc., for generator maintenance services in the increased amount of $150,000 for a total contract amount not to exceed $250,000 and to extend the term of the agreement to June 30, 2025, and determine that the actions authorized by this item are exempt from CEQA. Attachments: ATCH 1 - Amendment No. 1 to C2021-261 4.I. 267-2023 SB1 Road Repair and Accountability Act - Updated Project List FY2023-24 Recommendation: Adopt a resolution adopting a revised list of projects for Fiscal Year 2023-24 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017 and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution EX A - FY2023-24 Updated Project List 4.J. 290-2023 Industrial Plumbing Materials for Water System Operation Recommendation: Authorize the Utilities Director to execute contracts in an amount not to exceed $500,000 each with Pace Supply Corp., Core & Main LP, and Ferguson Enterprises, Inc. for the purchase of industrial plumbing materials for use in City of Napa's potable water system, and determine this action is exempt from CEQA. Attachments: ATCH 1 - Written Determination for Specialty Items 4.K. 291-2023 Environmental Analyses for Water Quality Monitoring Recommendation: Authorize the Utilities Director to execute a contract with Vitisystems, Inc., dba Caltest Analytical Laboratory, in an amount not to exceed $550,000, for environmental analyses, and determine this action is exempt from CEQA. Attachments: ATCH 1 - Written Determination for Specialty Items CITY COUNCIL OF THE CITY OF NAPA Page 4 of 8 Printed on 7/27/2023  REGULAR MEETING AGENDA August 1, 2023 5. ADMINISTRATIVE REPORTS: 5.A. 260-2023 League of California Cities 2023 Voting Delegate Recommendation: Appoint a City Council Voting Delegate and up to two Alternates to the League of California Cities Annual Business Meeting, for the Annual Conference & Expo - September 20-22, 2023. Attachments: ATCH 1 - League of California Cities 2023 Voting Delegate Package 5.B. 283-2023 Mission Statement and Core Values Update Recommendation: Receive a presentation from the employee culture program regarding the development of a Mission Statement and Core Values for the City of Napa. 6. COMMENTS BY COUNCIL OR CITY MANAGER: 7. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is August 15, 2023. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, July 27, 2023 at 5:00 p.m. _______________________________ Tiffany Carranza, City Clerk CITY COUNCIL OF THE CITY OF NAPA Page 5 of 8 Printed on 7/27/2023  REGULAR MEETING AGENDA August 1, 2023 ** Notice of Meeting Procedures ** ATTENDING THE MEETING IN PERSON Members of the public may participate in the City Council meeting by attending in-person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). Supplemental written comments may be submitted to the City Clerk via email at clerk@cityofnapa.org, via mail to ATTN: City Clerk, 955 School Street, Napa, CA 94559, via fax at (707) 257-9534, or dropped off in person at the City Clerk’s Office located at City Hall. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Please be aware that any public comments received that do not specify a particular agenda item number will be entered into the record under the general public comment portion of the agenda. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live (a) in person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559, (b) on local cable TV Channel 28; or (c) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx ; and click on the “In Progress” button). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. CITY COUNCIL OF THE CITY OF NAPA Page 6 of 8 Printed on 7/27/2023  REGULAR MEETING AGENDA August 1, 2023 GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at clerk@cityofnapa.org, by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at clerk@cityofnapa.org. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que ser án considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo est án abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo. Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a clerk@cityofnapa.org. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación. RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS: The City Council conducts its meetings in accordance with the requirements of state law (the "Ralph M. Brown Act," California Government Code Sections 54950, et seq.) and the City's Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public are expected to conduct themselves with courtesy and respect and comply with the Rules of Order. PROCEDURES TO DIRECTLY ADDRESS THE CITY COUNCIL: Any member of the public may directly address the Council regarding any matter identified on the agenda. Regular meeting agendas will include an agenda item for "Public Comment". Each speaker is requested to submit a speaker card or request to speak before the item is called to be addressed by Council (for Public Comment, Consent Calendar, Administrative Reports, Consent Hearings, or Public Hearings). Speaker cards are used to promote efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act. Speakers should direct comments to Mayor and Councilmembers, not the audience. Speakers are expected to yield the floor when the time limit is identified. For each item, speaking time is limited to no more than three minutes per person, unless otherwise specified for hearings and appeals, or at the discretion of the Mayor or City Council to address special circumstances. The Mayor may modify (increase or decrease) any time requirements for any speaker, or change the order of the items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4). CITY COUNCIL OF THE CITY OF NAPA Page 7 of 8 Printed on 7/27/2023  REGULAR MEETING AGENDA August 1, 2023 PUBLIC COMMENT: During each regular meeting, the public may directly address the City Council on any matter within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. However, State law strictly limits the Council's authority to respond at the meeting to any matter that is not on the agenda. CONSENT CALENDAR: Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council. ADMINISTRATIVE REPORTS: Items on the Administrative Reports portion of the agenda will include a staff report and an opportunity for the public to address the City Council, but they do not require a formal public hearing prior to City Council taking the identified action. CONSENT HEARINGS: Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote of the City Council; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda. PUBLIC HEARINGS: During any public hearing (which includes any appeal hearing), an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to times established by the Mayor under the Procedures to Directly Address the City Council (above). CLOSED SESSION: The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000-21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000-15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. CITY COUNCIL OF THE CITY OF NAPA Page 8 of 8 Printed on 7/27/2023