CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, August 20, 2024 3:30 PM Afternoon Session 6:30 PM Evening Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL OF THE CITY OF NAPA Mayor Scott Sedgley Vice Mayor Bernie Narvaez Councilmember Liz Alessio Councilmember Mary Luros Couincilmember Beth Painter See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo  REGULAR MEETING AGENDA August 20, 2024 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. PUBLIC COMMENT: *See page 6 for procedures to provide public comments to Council. 4. CONSENT CALENDAR: 4.A. 297-2024 City Council Meeting Minutes Recommendation: Approve the minutes from the August 6, 2024 Regular Meetings of the City Council. Attachments: ATCH 1 - August 6, 2024 Draft Regular Meeting Minutes 4.B. 289-2024 Disability Access Board of Appeals Membership Recommendation: Appoint new member, Christopher Bennett, to the Disability Access Board of Appeals, for a term beginning immediately and ending September 30, 2025. Attachments: ATCH 1 - Redacted Applications 4.C. 246-2024 Community Recovery Bank - Amendment to Extend Term of C2023-053 with Mentis Recommendation: Authorize the City Manager to execute Amendment No. 2 to City Agreement No. C2023-053 with Mentis to extend the term of the Agreement to October 31, 2025, and extend the final date for Mentis to expend or return the ARPA Funds to the City to September 30, 2025. Attachments: ATCH 1 - C2023-053 Amendment No. 2 ATCH 2 - R2023-017 ATCH 3 - C2023-053 Amendment No. 1 ATCH 4 - C2023-053 CITY COUNCIL OF THE CITY OF NAPA Page 2 of 8 Printed on 8/15/2024  REGULAR MEETING AGENDA August 20, 2024 4.D. 285-2024 Fiscal Year 2023 Assistance to Firefighters Grant (Regional) Recommendation: Adopt a resolution authorizing the Fire Chief to accept the 2023 Assistance to Firefighters Grant in the amount of $136,363.63, with a local match of up to $13,636.37, and to execute a Grant Agreement with FEMA and approving an increase in both revenue and expenditures in the Non-Recurring General Fund in the amount of $136,363.63, as documented in Budget Amendment No. 602P1. Attachments: ATCH 1 - Resolution ATCH 2 - Council Budget Amendment No. ATCH 3 - FEMA AFG Award Letter 4.E. 287-2024 Fiscal Year 2023 Assistance to Firefighters Grant Recommendation: Adopt a resolution authorizing the Fire Chief to accept the 2023 Assistance to Firefighters Grant in the amount of $215,454.54, with a local match of $21,545.46, and to execute a Grant Agreement with FEMA and approving an increase in both revenue and expenditures in the Non-Recurring General Fund in the amount of $215,454.54, as documented in Budget Amendment No. 02P2. Attachments: ATCH 1 - Resolution ATCH 2 - Council Budget Amendment No. 02P2 ATCH 3 - FEMA AFG Award Letter 4.F. 295-2024 Browns Valley Road/First Street Rehabilitation Recommendation: Adopt a resolution: (1) authorizing the Public Works Director to award a construction contract to, and execute a construction contract with, JV Lucas Paving, Inc. for the Browns Valley Road/First Street Rehabilitation project in the bid amount of $4,296,497.75; (2) authorizing the Public Works Director to approve change orders and charges for project services up to $1,094,299.55 for a total project amount not to exceed $5,390,797.30; (3) obligating $900,000 of Capital Improvement Program Measure T funds for the Browns Valley Road/1st Street-Westview to 29 (ST22PW03); and thereby (4) adjusting the current expenditure budget of the Capital Improvement Fund by $900,000 as documented in Budget Amendment No. 83P2; and (5) determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution ATCH 2 - Budget Amendment No. 83P2 5. ADMINISTRATIVE REPORTS: 5.A. 293-2024 Council Spotlight - Human Resources, Training and Development Recommendation: Receive an informational presentation regarding an overview of the Training and Development initiatives from the Human Resources Department. CITY COUNCIL OF THE CITY OF NAPA Page 3 of 8 Printed on 8/15/2024  REGULAR MEETING AGENDA August 20, 2024 6. COMMENTS BY COUNCIL OR CITY MANAGER: 7. CLOSED SESSION: 7.A. 306-2024 PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957): Title: Interim City Attorney. 7.B. 303-2024 CONFERENCE WITH LABOR NEGOTIATORS (Government Code section 54957.6): City designated representatives: Steve Potter, Liz Habkirk, Heather Ruiz, MJ Tueros, Rajneil Prasad, Sabrina Wolfson, Zach Curren, and Jesse Lad (Meyers Nave). Employee organization: Napa City Firefighters Association (NCFA). CITY COUNCIL RECESS 6:30 P.M. EVENING SESSION 8. CALL TO ORDER: 8.A. Roll Call: 9. PLEDGE OF ALLEGIANCE: 10. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 11. PUBLIC COMMENT: *See page 6 for procedures to provide public comments to Council. 12. ADMINISTRATIVE REPORTS: 12.A. 304-2024 Appointment of Interim City Attorney Recommendation: 1. Authorizing the City Manager to negotiate and execute a Professional Services Agreement with Best, Best and Krieger LLP for legal services in the amount of up to $350,000; and 2. Appointing Christopher Diaz of Best, Best and Krieger as Interim City Attorney effective September 7, 2024. Attachments: ATCH 1 - BBK Proposal ATCH 2 - Resolution CITY COUNCIL OF THE CITY OF NAPA Page 4 of 8 Printed on 8/15/2024  REGULAR MEETING AGENDA August 20, 2024 12.B. 256-2024 Community Sports Fields Discussion Recommendation: Receive a presentation and discuss the anticipated planning steps and resources required to analyze three specific locations as potential project sites for additional community sports facilities. 13. REPORT ACTION TAKEN IN CLOSED SESSION: 14. COMMENTS BY COUNCIL OR CITY MANAGER: 15. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is September 3, 2024. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, August 15, 2024 at 5:00 P.M. _______________________________ Tiffany Carranza, City Clerk CITY COUNCIL OF THE CITY OF NAPA Page 5 of 8 Printed on 8/15/2024  REGULAR MEETING AGENDA August 20, 2024 ** Notice of Meeting Procedures ** ATTENDING THE MEETING IN PERSON Members of the public may participate in the City Council meeting by attending in-person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). Supplemental written comments may be submitted to the City Clerk via email at clerk@cityofnapa.org, via mail to ATTN: City Clerk, 955 School Street, Napa, CA 94559, via fax at (707) 257-9534, or dropped off in person at the City Clerk’s Office located at City Hall. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Please be aware that any public comments received that do not specify a particular agenda item number will be entered into the record under the general public comment portion of the agenda. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live (a) in person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559, (b) on local cable TV Channel 28; or (c) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx ; and click on the “In Progress” button). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. CITY COUNCIL OF THE CITY OF NAPA Page 6 of 8 Printed on 8/15/2024  REGULAR MEETING AGENDA August 20, 2024 GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at clerk@cityofnapa.org, by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at clerk@cityofnapa.org. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que ser án considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo est án abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo. Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a clerk@cityofnapa.org. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación. RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS: The City Council conducts its meetings in accordance with the requirements of state law (the "Ralph M. Brown Act," California Government Code Sections 54950, et seq.) and the City's Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public are expected to conduct themselves with courtesy and respect and comply with the Rules of Order. PROCEDURES TO DIRECTLY ADDRESS THE CITY COUNCIL: Any member of the public may directly address the Council regarding any matter identified on the agenda. Regular meeting agendas will include an agenda item for "Public Comment". Each speaker is requested to submit a speaker card or request to speak before the item is called to be addressed by Council (for Public Comment, Consent Calendar, Administrative Reports, Consent Hearings, or Public Hearings). Speaker cards are used to promote efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act. Speakers should direct comments to Mayor and Councilmembers, not the audience. Speakers are expected to yield the floor when the time limit is identified. For each item, speaking time is limited to no more than three minutes per person, unless otherwise specified for hearings and appeals, or at the discretion of the Mayor or City Council to address special circumstances. The Mayor may modify (increase or decrease) any time requirements for any speaker, or change the order of the items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4). PUBLIC COMMENT: During each regular meeting, the public may directly address the City Council on any matter within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. However, State law strictly limits the Council's authority to respond at the meeting to any matter that is not on the agenda. CONSENT CALENDAR: CITY COUNCIL OF THE CITY OF NAPA Page 7 of 8 Printed on 8/15/2024  REGULAR MEETING AGENDA August 20, 2024 Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council. ADMINISTRATIVE REPORTS: Items on the Administrative Reports portion of the agenda will include a staff report and an opportunity for the public to address the City Council, but they do not require a formal public hearing prior to City Council taking the identified action. CONSENT HEARINGS: Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote of the City Council; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda. PUBLIC HEARINGS: During any public hearing (which includes any appeal hearing), an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to times established by the Mayor under the Procedures to Directly Address the City Council (above). CLOSED SESSION: The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000-21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000-15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. CITY COUNCIL OF THE CITY OF NAPA Page 8 of 8 Printed on 8/15/2024