Finance Committee

REPORT OF THE FINANCE COMMITTEE JANUARY 7, 2026 A meeting of the Finance Committee was held on Wednesday, January 7, 2026, 7:00 p.m. in the Aldermanic Chamber and duly noticed in two places, including the City’s website, in accordance with the requirements of RSA 91-A:2 II. Mayor Jim Donchess, Chairman, presided. Members of the Committee present: Mayor Jim Donchess Alderman Patricia Klee, Vice Chair Alderman-at-Large Lori Wilshire Alderman Thomas Lopez Alderman John Sullivan Alderman Vengerflutta Smith Members not in Attendance: Alderman-at-Large Ben Clemons Also in Attendance: Alderman Paula Johnson Amy Girard, Purchasing Manager Mark Saunders, Deputy City Engineer Michael Rush, Superintendent of Fleet Jeff LaFleur, Superintendent of Solid Waste Bryan Conant, Superintendent of Parks (via Zoom) ________________________________________________________________________________________ ELECTION OF COMMITTEE CLERK Mayor Donchess called for nominations for the Committee Clerk for the 2026-2027 term. ALDERMAN KLEE NOMINATED ALDERMAN LOPEZ AS THE FINANCE COMMITTEE CLERK MOTION BY ALDERMAN WILSHIRE TO CLOSE THE NOMINATIONS MOTION CARRIED MOTION TO VOTE ON ELECTION OF ALDERMAN LOPEZ AS THE FINANCE COMMITTEE CLERK FOR THE 2026-2027 TERM MOTION CARRIED PUBLIC COMMENT COMMUNICATIONS From: Amy Girard, Purchasing Manager Re: Engineering services for sewer and drainage rehabilitation in the amount not to exceed $430,000 funded from Bond/53-Professional & Technical Services MOTION BY ALDERMAN KLEE TO ACCEPT, PLACE ON FILE, AND APPROVE AN ENGINEERING CONTRACT WITH IMEG, INC. , FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 2026 SEWER & DRAIN REHABILITATION PROGRAM IN THE AMOUNT NOT TO EXCEED $430,000. FUNDING WILL BE THROUGH DEPARTMENT: 169 WASTEWATER; FUND: BOND/53-PROFESSIONAL & TECHNICAL SERVICES MOTION CARRIED From: Amy Girard, Purchasing Manager Finance Committee – 01/07/2026 Page 2 Re: Factory Street Sewer Separation Engineering Service Amendment #1 in the amount not to exceed $110,120 funded from Bond/53-Professional & Technical Services MOTION BY ALDERMAN KLEE TO ACCEPT, PLACE ON FILE, AND APPROVE AMENDMENT NO. 1 TO THE ENGINEERING SERVICES CONTRACT WITH IMEG, INC. , FOR PROFESSIONAL ENGINEERING SERVICES FOR DESIGN AND BID PHASE SUPPORT FOR THE FACTORY STREET SEWER SEPARATION PROJECT IN THE AMOUNT NOT TO EXCEED $110,120. FUNDING WILL BE THROUGH DEPARTMENT: 169 WASTEWATER; FUND: BOND/53-PROFESSIONAL & TECHNICAL SERVICES MOTION CARRIED From: Amy Girard, Purchasing Manager Re: Factory Street Sewer Separation Structural Engineering Services Amendment #1 in the amount not to exceed $15,996 funded from Bond/53-Professional & Technical Services MOTION BY ALDERMAN KLEE TO ACCEPT, PLACE ON FILE, AND APPROVE AMENDMENT NO. 1 TO THE ENGINEERING SERVICES CONTRACT WITH HOYLE TANNER & ASSOCIATES, INC., FOR STRUCTURAL ENGINEERING SERVICES FOR DESIGN AND BID PHASE SUPPORT FOR THE FACTORY STREET SEWER SEPARATION PROJECT IN THE AMOUNT NOT TO EXCEED $15,996. FUNDING WILL BE THROUGH DEPARTMENT: 169 WASTEWATER; FUND: BOND/53-PROFESSIONAL & TECHNICAL SERVICES MOTION CARRIED From: Amy Girard, Purchasing Manager Re: 2024 Castings Change Order #2 in the amount not to exceed $240,900 funded from Bond/54- Property Services MOTION BY ALDERMAN KLEE TO ACCEPT, PLACE ON FILE, AND APPROVE CHANGE ORDER 2 FOR THE PURCHASE OF CASTINGS FROM EJ PRESCOTT, INC., IN THE AMOUNT NOT TO EXCEED $240,900. FUNDING WILL BE THROUGH DEPARTMENT: 169 WASTEWATER; FUND: BOND/54- PROPERTY SERVICES MOTION CARRIED From: Amy Girard, Purchasing Manager Re: Undercarriage repairs for John Deere 850L Dozer in the amount not to exceed $30,621.80 funded from Solid Waste Fund/54-Property Services MOTION BY ALDERMAN KLEE TO ACCEPT, PLACE ON FILE, AND APPROVE THE UNDERCARRIAGE REPAIRS FOR THE SOLID WASTE LANDFILL JOHN DEERE 850L DOZER THROUGH MILTON CAT IN THE AMOUNT NOT TO EXCEED $30,621.80. FUNDING WILL BE THROUGH DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE FUND/54-PROPERTY SERVICES MOTION CARRIED From: Amy Girard, Purchasing Manager Re: Four Hills Landfill Phase IV Stage 1 Construction Change Order #3 in the amount not to exceed $118,725 funded from Bond/54-Property Services MOTION BY ALDERMAN KLEE TO ACCEPT, PLACE ON FILE, AND APPROVE CHANGE ORDER #3 WITH CHARTER CONTRACTING COMPANY FOR THE PHASE IV, STAGE I LANDFILL CONSTRUCTION IN THE AMOUNT NOT TO EXCEED $118,725. FUNDING WILL BE THROUGH DEPARTMENT: 168 SOLID WASTE; FUND: BOND/54-PROPERTY SERVICES MOTION CARRIED From: Amy Girard, Purchasing Manager Finance Committee – 01/07/2026 Page 3 Re: 2026 Portable Toilet Rentals Change Order 6 in the amount not to exceed $61,760 funded from General Fund/54-Property Services MOTION BY ALDERMAN KLEE TO ACCEPT, PLACE ON FILE, AND APPROVE CHANGE ORDER #6 TO THE PORTABLE TOILET RENTAL AGREEMENT WITH UNITED SITE SERVICES IN THE AMOUNT NOT TO EXCEED $61,760. FUNDING WILL BE THROUGH DEPARTMENT: 177 PARKS; FUND: GENERAL FUND/54-PROPERTY SERVICES MOTION CARRIED From: Amy Girard, Purchasing Manager Re: Riverfront Project: Renaissance Park Art Mural in the amount not to exceed $105,000 funded from Riverfront TIF Fund/70 Project Contingency MOTION BY ALDERMAN KLEE TO TABLE RIVERFRONT PROJECT: RENAISSANCE PARK ART MURAL IN THE AMOUNT NOT TO EXCEED $105,000 FUNDED FROM RIVERFRONT TIF FUND/70 PROJECT CONTINGENCY MOTION CARRIED From: Amy Girard, Purchasing Manager Re: Authorization of Emergency Purchase Order – Replacement boiler for Station 3 There being no objection, Chairman Donchess accepted the communication and placed it on file. NEW BUSINESS – RESOLUTIONS - None NEW BUSINESS – ORDINANCES – None TABLED IN COMMITTEE - None RECORD OF EXPENDITURES MOTION BY ALDERMAN KLEE THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM DECEMBER 12, 2025 THROUGH JANUARY 1, 2026 MOTION CARRIED GENERAL DISCUSSION PUBLIC COMMENT REMARKS BY THE ALDERMEN ADJOURNMENT MOTION BY ALDERMAN KLEE TO ADJOURN MOTION CARRIED The Finance Committee meeting was adjourned at 7:32 p.m. Alderman Patricia Klee Acting Committee Clerk