Hunt Building Board of Trustees

The Hunt Building Minutes February 2, 2010 4pm Meeting started at 4:07pm (Annual Meeting) In attendance: Charlie Matthews, Joy Barrett, Frank Mellen, Nick Efstathiou, Marilyn Solomon, Rosalie McQuaid, Alderman Dick LaRose and Judy Carlson (Friends of the Hunt) Correspondence: No correspondence. Secretary’s Report: Corrected Historic Society to Historic District Commission. Minutes Corrected for 1/2010 Motion to accept January 09 Minutes by Frank, second by Marilyn. All in favor. Motion carries. Annual 2010 Nominations: Chair – Charlie Mathews - Frank nominates Charlie, Marilyn Seconded. All in favor. Motion carries. Vice Chair - Nick Efstathiou - Joy nominates Nick, Charlie seconded. All in favor. Motion carries. Treasurer – Rosalie McQuaid - Nick nominated Rosalie, Frank seconded. All in favor. Motion carries. Secretary – Joy Barrett - Rosalie nominates Joy, Marilyn seconded. All in favor. Motion carries. Treasurers Report: Through January 2010 Friends of the Hunt $825.00 6006 Hunt Bldg. Charitable $379.00 Hunt Building Rental Income $3,500.00 Hunt Building Budget $18,682.39 - left $16,728.61 – used (47%) Hunt Memorial Fund $26,590.09 Motion to accept January Financials by Nick, second by Frank. All in favor. Motion carries. We will approve pending the correction. Time and Place should be My Window on Main Street in the City Financials. Administrator’s Report: No Administrators Report. Maintenance Report: No Maintenance Report. Status of Renovations: Dick LaRose spoke with Mayor Lozeau and her position is that we should get going with the renovation of the building. The architect we have is the one we should be using (HDB/Cram). Charlie will reach out to Mayor Lozeau to confirm this and move things forward with meeting with architect, engineers, etc. Page 1 of 2 Charlie has not yet reached out to other stakeholders who would participate in a “brainstorming session” to discuss the possible uses for the building. Charlie will call Mayor Lozeau and discuss setting up a meeting and her thoughts as to our timing to meet with the architect. Events: Carolyn has a full list of rental dates and distributed to the trustees. Carolyn will contact the girls raising money for MS. We have a few questions regarding their request. - Will an adult be responsible for completing the application and supervising the event? - Their request is over our capacity? - 501C3 status? The Art of Living is interested in booking the building every Sunday to conduct sessions. We are only able to rent one month at a time and will be charged $100 per Sunday. They should also be informed that we will soon be in the process of remodeling. Fundraising: Nothing this month. Friends of the Hunt: Good News the Friends found the 5th officer. Sara Gaul - President Denise Pliska – Vice President Erin Holly – Vice President Membership Judy Carlson – Secretaries Liz Takacs – Treasurer Reduced fee applying online for a 501c3 with IRS. Judy will be waiting to see when the online application is available that will save $600. The friends will be creating a website, which is needed for the 501c3. This would be a Friends button on the Hunt website. More to come….. Motion made by Charlie to create a website for the Hunt Building with a Friends page. Seconded by Marilyn. All in Favor. Motion Carries. Old Business: Banner is down. New Business: No New Business Motion to adjourn at 5:23pm Respectfully submitted Joy Barrett Next meeting Tuesday, March 2nd 2010 – 4:00pm at the Hunt Building Page 2 of 2