Hunt Building Board of Trustees

The Hunt Building Minutes May 4, 2010 4pm Meeting started at 4:17pm In attendance: Joy Barrett, Frank Mellen, Marilyn Solomon, Nick Efstathiou (conducting the meeting for Charlie Matthews), Judy Carlson (Friends of the Hunt), Claire McGrath (new Trustee), Carolyn Mortellaro, Rosalie McQuaid, and Alderman Dick LaRose Correspondence: Charlie Matthews sent email about the budget committee meeting this Thursday, May 6 th at 7pm. Acceptance letter from GAD that we are officially a venue for the Taste of Downtown on Wednesday, June 2nd, We are the North-end serving from 7pm to 9pm. Motion made by Frank to accept correspondence, seconded by Marylyn. All in Favor. Motion carries. Updated motion to accept correspondence made by Marilyn, seconded by Rosalie. All in Favor. Motion carries. Secretary’s Report: Motion to accept March 2010 made by Rosalie, seconded by Marilyn. All in favor. Motion carries. Motion to accept April 2010 made by Frank, seconded by Marilyn. All in favor. Motion carries. Treasurers Report: Motion to accept March 2010 Financials made by Frank seconded by Joy. All in favor. Motion carries. Motion to table April 2010 Financials made by Joy seconded by Claire. All in favor. Motion carries. Administrator’s Report: Carolyn asked Friends of the Hunt for volunteers for the taste. Carolyn will create a wish list of what we need that evening. We will be setting up the building as a special event venue to help people envision what the Hunt looks like during an event. Sent a contract to Jay Minkarah to use the building for City Arts Nashua. Thank you to Nashua Women’s Club. Apology letter to Cheryl and a refund will be coming from the City of Nashua. $500 moved from heating to cover cleaning. Page 1 of 3 The hunt Keys: Marilyn has Elaine’s key. We will get a key made for Claire from City Hall. Carolyn will get 4 more keys. Motion to accept Administrator’s Report made by Frank, seconded by Rosalie. All in Favor. Motion carries. Maintenance Report: One of the outlets is not working. Carolyn emailed Jay Hunnewell. Discussion of the shades and having Jay look at them to repair. Ivy is creeping back on the brick. Carolyn will contact Parks and Rec. Right of the front door water coming in. Carolyn will contact Jay to address. Motion to accept Maintenance Report made by Rosalie, seconded by Claire. All in Favor. Motion carries. Status of Renovations: Marilyn, Frank and Charlie attended the meeting with the Mayor and the architect. They looked over the master plan and checked off what has been done. The Mayor would like to see the proposal come in under $1,000,000. Right now it is slightly over ($1,175,000). Another meeting set for next week. No mention of the water infiltration system. Charlie mentioned during the Friends meeting yesterday that he was told by the architect that the work to remedy the water problem can happen in conjunction with the renovations. Motion to accept Status of Renovations made by Claire, seconded by Frank. All in Favor. Motion carries. Events: Ben Rudnick. Discussions about where to hold the concert.  The Oval  Greeley Park  The Front Lawn As a group we discussed to use the lawn for better exposure of the Hunt and have Parks and Rec help with blocking off the area for safely of the road or 4 corners (Sergeant Ave. Park). Motion made for Carolyn to pursue the 4 corners and find an alternative location for the Ben Rudnick concert. Motion made Claire, seconded by Marilyn, All in favor Motion carries. Nick and Rosalie will conduct separate event meetings after the Tuesday Trustee meetings. Motion by Rosalie, seconded by Claire to conduct a separate event meeting. All in favor. Motion Carries. Page 2 of 3 Claire suggested a flyer with rental information be made for distribution at the Taste of Downtown. Fundraising: Marilyn needs a sign at the Southern NH Medical Center for the book price of $14.94. Prudential Real Estate is interested in purchasing a dozen books at $8 per book to give to new home owners. The board made a decision to see if they would purchase for $12.00 per book. We can’t afford to take less. A letter should be written to all real estate agents to suggest the book as a wonderful house warming gift. Friends of the Hunt: Friends meeting on Monday, May 3rd. The treasurer has not moved forward with the EIN number. Sara and Judy will be meeting with her. They may need to do it themselves so that we can move forward. The cleaning was discussed. Sara will look into students to do the cleaning as one of their projects for community service. We will need to look into risk management to seek permission. A special meeting next month to discuss fundraising programs. Another subcommittee to solicit for donated services for tasks that are not within the master renovation plan. Old Business: New Sign: We should have a new sign on Monday. Frank will contact Marshall Signs again. New Business: We incorporated as the Hunt Memorial Building. Check into name for consistency. Frank moved to adjourn the meeting at 5:19 pm Respectfully submitted Joy Barrett Next meeting Tuesday, June 1st 2010 – 4:00pm at the Hunt Building Page 3 of 3