Hunt Building Board of Trustees

The Hunt Building Minutes September 7, 2010 4pm Meeting started at 4:06pm (First Meeting back after summer recess) In attendance: Joy Barrett, Charlie Matthews , Frank Mellen, Marilyn Solomon, Alderman Mary Ann Melizzi- Golja, Alderman Dick Larose, Scot Weisman, Carolyn Mortellaro and Rosalie McQuaid Correspondence: Email regarding the front doors. Email from Judy Carlson about her opinion on keeping with the original look of the Hunt Building. (See email on file). Motion made by Scot to accept correspondence, seconded by Marilyn. All in Favor. Motion carries. Secretary’s Report: Motion to accept June 2010 made by Rosalie, seconded by Frank. All in favor. Motion carries. Treasurers Report: June – August 2010 (Total budget for the year7/1/10 – 6/30/11 - $32,661) Friends of the Hunt $875.00 6006 Hunt Bldg. Charitable $368.02 Hunt Building Rental Income $250.00 Hunt Building Budget $28,423.40- left $4,237.60 – used Hunt Memorial Fund $27,134.21 Ella Anderson Trust $3,630.12 Motion to accept June - August 2010 Financials made by Joy seconded by Scot. All in favor. Motion carries. Administrator’s Report: We are hoping the Raymond Street Klezmer Band will perform in October or November (any Thursday). Marilyn will contact them. Carolyn will confirm with GAD that we are on board with the Winter Holiday Stroll. Carolyn will contact Claire about the Holiday House Tour. Marilyn would like to have a Friend of the Hunt man the table this year. She will let us know. Motion by Charlie to schedule a pre-constitution open house and create a committee (Joy, Carolyn, Rosalie and a friend member selected by Sara), seconded by Scot. All in Favor. Motion carries. (Tentatively set November 17th) Carolyn will check with Jay Honeywell about cleaning and removal of trash items and will place a call to Patti about cleaning. Page 1 of 2 Motion to accept Administrator’s Report made by Rosalie, seconded by Marilyn. All in Favor. Motion carries. Maintenance Report: No maintenance to report. Motion to accept Maintenance Report made by Frank, seconded by Rosalie. All in Favor. Motion carries. Status of Renovations: Water Infiltration Remediation Project: Charlie talked to Amy Gill last week. She would like to talk independently with the architect. They need to have a technical meeting with her plan and his plan…getting on the same page. Architect Contract Status: Ethan Anthony met with Charlie Matthews, Mayor Lozeau, the new CFO, the purchasing manager and Dave Fredette. Meeting was to have an update on the status of the restoration. Mayor Lozeau likes the elevator. Mayor Lozeau wants to make sure we understand that we cannot exceed $1,000,000 and it is important to have the building ready to rent with the proposed project. Meeting with Architects scheduled for September 8th at 7pm. Events: Please see Carolyn’s event sheet for additional (and updated) events. Fundraising: No fundraising to report this month. Friends of the Hunt: Friends are meeting Monday, September 13th at the Hunt at 6:30 – 7:30pm Old Business: No old business New Business: No new business Frank moved to adjourn the meeting at 5:23 pm Respectfully submitted Joy Barrett Next meeting Tuesday, October 5th 2010 – 4:00pm at the Hunt Building Page 2 of 2