Hunt Building Board of Trustees

The Hunt Building Minutes November 9, 2010 4pm Meeting started at 4:04pm In attendance: Joy Barrett, Charlie Matthews, Frank Mellen, Alderman Dick Larose, Marilyn Solomon, Scot Weisman, Judy Carlson from the Friends of the Hunt and Rosalie McQuaid Correspondence: The letter is from The Jordan Institute – Gary O’Connell. The problems they saw in the Hunt building were formidable. They toured the building and it was a building in need of costly attention. Made mention to the insulation in the clock tower needing attention, HVAC issues, water damage, storm windows not installed, they recommend a best use analysis be performed – adaptive re-use. Email from Ethan Anthony. He sees a value in doing a highest and best use study for the Hunt. Nov. 2nd – Based on the Jordan Institute. Motion made by Scot to invite Ethan Anthony to submit a proposal to do a most use study, seconded by Joy. All in Favor. Motion carries. Preliminary results are in regarding the asbestos. Full report will be provided to the architects. This was done by Jennifer Deshaies. Motion made by Frank to accept correspondence, seconded by Scott. All in favor. Motion carries. Secretary’s Report: Motion to accept October 2010 made by Scot, seconded by Marilyn. All in favor. Motion carries. Corrected the spelling of Frank’s last name Mellen. Accept minutes as corrected, Scot, seconded by Marilyn. All in favor. Motion carries Motion to issue a renter a $25 refund made by Rosalie, seconded by Frank, All in favor. Motion carries. We are all set for the Pre-Construction Open House (Wednesday, November 17th). Cleaners have been notified, invitations are out, food ordered. Treasurers Report: June – August 2010 (Total budget for the year7/1/10 – 6/30/11 - $32,661) Friends of the Hunt $843.00 6006 Hunt Bldg. Charitable $368.02 Hunt Building Rental Income $1,250.00 Hunt Building Budget $23,096.43 - left $9,562.25 – used Hunt Memorial Fund $27,294.25 Ella Anderson Trust $3,630.12 Motion to accept October 2010 Financials made by Joy seconded by Scot. All in favor. Motion carries. Page 1 of 3 Administrator’s Report: Motion made by Marilyn to send flowers for Claire’s father, seconded by Frank. All in favor. Motion carries. Flowers will be sent for Claire’s father. Carolyn will contact Claire about the Holiday House Tour. Marilyn would like to have a Friend of the Hunt man the table this year. She will let us know. Motion by Charlie to schedule a pre-constitution open house and create a committee (Joy, Carolyn, Rosalie and a friend member selected by Sara), seconded by Scot. All in Favor. Motion carries. (Tentatively set November 17th) Carolyn will check with Jay Honeywell about cleaning and removal of trash items and will place a call to Patti about cleaning. Motion to accept Administrator’s Report made by Rosalie, seconded by Marilyn. All in Favor. Motion carries. Maintenance Report: Jay Honeywell called J. Lawrence Hall on Saturday. The boiler was filled manually. Carolyn emailed Jay to check fans on the radiators as well. Carolyn called B&S Locksmith to get into the Children’s Room. They recommended trying spray oil (WD 40) prior to having a house call by B&S Locksmith. Carolyn will do this by the end of the week. Motion to accept Maintenance Report made by Frank, seconded by Rosalie. All in Favor. Motion carries. Status of Renovations: Water Infiltration Remediation Project: Charlie has not talked to Amy Gill in about a month. Charlie is emailing Amy the updates from the architect. Charlie will reach out to her again tomorrow. Architect Contract Status: Ethan Anthony has offered to conduct a highest and best use study for the Hunt. We made a motion to have them submit a proposal. Meeting with Architects scheduled for November 17th at 5pm. A proposal was submitted by the structural engineer. Looks like most of the work is for the elevator. A project manager has been hired for the renovation of all the City buildings covered under the bond. This individual will make sure that the contractor is adhering to the specifications of the projects. Page 2 of 3 Events: Please see Carolyn’s event sheet for additional (and updated) events. Liz and Erin from the Friends will be doing the decorations for the Winter Holiday Stroll 2010. Fundraising: No fundraising to report this month. Friends of the Hunt: Friends are meeting Monday, December 6th at the Hunt at 6:30 – 7:30pm Please see Friends notes for detailed information about proposed events organized by the Friends of the Hunt - Friday evenings and Sunday afternoons. These events would not take place until the renovations are complete. Judy provided Friends forms for board trustee to sign up to become a friend member as well as help solicit other friends. Judy discussed the website. She has spent time developing a site including information about the Friends. Motion made by Scot to authorize to host our Hunt Building website for $16 per month not to exceed $225 in one year, seconded by Rosalie. All in favor. Motion carries. The friends have found someone to act as treasure for the Friends. Old Business: No old business New Business: No new business Frank moved to adjourn the meeting at 5:15 pm Respectfully submitted Joy Barrett Next meeting Tuesday, December 7th 2010 – 4:00pm at the Hunt Building Page 3 of 3