Hunt Building Board of Trustees

The Hunt Building Minutes March 6 , 2012 4:30 pm Regular Meeting started at 4:30 pm.- In attendance: Joy Barrett, Charlie Matthews, Carolyn Mortellaro, Tammy Crisp, Frank Mellen, Cail Bellavance, Dick LaRose and Marilyn Solomon, Alderman Mary Ann Melizzi-Golja, and Mayor Donnalee Lozeau. Not in attendance: Rosilie McQuaid Correspondence: Motion to accept the February 2012 Correspondence Report All in favor. Motion carries. Secretary’s Report: Motion to accept the February 2012 secretary’s report. Motion to accept minutes made by Dick Larose second by FrankMellen All in favor. Motion carries. Treasurers Report: March Statement 2012 – Total Budget $33,447 6006 Hunt Bldg. (NH Charitable) $4,070.82 Hunt Building Rental Income $1,250.00 Hunt Building Budget $15,531.00 (Available) $17,807.12 (Expended) Hunt Memorial Fund $6,384.17 Ella Anderson Trust $981.16 Moose Plate Grant $20,000.00 Motion to accept the March 2012 Treasures Report made by Marilyn Solomon second by Charlie Matthews. All in favor. Motion carries. Administrator’s, Correspondence and Events Report:  Carolyn presented Gas bill for $1,090.56 for Dec. 19th thru Jan. 20th. Building usage: 3 events and keeping building running. Current budget is $8,200.00 per year.  City ordinance is not allowing a sign for rental space on public property.  Domain name discussed: huntbuilding.org $12.00 per year. Thehuntmemorialbuilding.com $12.00 per year. Re register new name with godaddy.com. Carolyn will send letter to Marta to say thank you for previous domain name. The library is the host. Someone in that department will help change host.  Review of the Friends of the Hunt Minutes. In the future, Friends minutes will be emailed to the Building Administrator to be included in her report under Correspondence. Page 1 of 2  Trustee review of the Friends of the Guidelines: Reviewed guidelines made up by a sub-committee. Trustee made guidelines to present to the friends of the Hunt. Joy reviewed guidelines with Trustees. Adjustments to be made: #2- Friends to present the Trustees a monthly minutes with Financial report. The Financial report will be added to the monthly Hunt Financial report. Friends have a balance of $2,873.89 as of February 29, 2012. #4 Cail discussed the charge to the friends of $100.00. Concerned about the heating and air conditioning charge. Cail will do a spread sheet and keep track of heating and a/c charges. #5 Trustee to pre approve all annual schedule of events. Joy suggested that a committee get together with Cail to come up with a schedule of events for the year. Adjustments will be made to the Friends of the Hunt Guidelines by Carolyn and forwarded to the Friends of the Hunt. A joint meeting will be rescheduled. Motion to approve Friends Guidelines with adjustments made by Carolyn by Dick LaRose and seconded by Frank Mellen. All in favor. Motion carries. Motion to accept Administrators, Correspondence and Events Report made by Dick Larose and second by Cail. All in favor. Motion carries. Old Business: None New Business: Meetings will be held at City Hall Room 208. Public Comment: None Frank moved to adjourn the meeting at 6:25 pm Respectfully submitted Tammy Crisp Next meeting Tuesday, April 3, 2012– 4:30pm – City Hall Room 208 Page 2 of 2