Hunt Building Board of Trustees

The Hunt Building Minutes February 5, 2013 Regular Meeting started at 4:30 pm.- Meeting held at The Hunt Memorial Building In attendance: Joy Barrett, Carolyn Mortellaro, Tammy Crisp, Frank Mellen, ,Charlie Matthews, Cail Bellavance, Alderman Mary Ann Melizzi-Golja, Rosalie McQuaid Absent: Marilyn Solomon The Hunt Building Board of Trustees has been sadden by the passing of our board member, Dick LaRose. Dick was a leader in many restoration endeavors and operational policies for the Hunt Memorial Building. His guidance and knowledge was highly valued and appreciated and he will be greatly missed. Secretary’s Report: Motion to accept the February 2013 Secretary’s Report. Made by Charlie Matthews second by Frank Mellen . All in favor. Motion carries. Treasurers Report: January 2013 Statement: 6006 Hunt Bldg. (NH Charitable) $ 2,444.91 $429.86 Expenditures No Activity Hunt Bldg Facility Rentals and Expenses $15,516.38 Available Total Budget $21,531.00 $ 6,014.62 Expended $ 7,254.00 Revenue Hunt General Building $ 5,620.60 Available Total Budget $17,851.00 69% $ 12,230.40 Expended Admin and Office Supplies Hunt Memorial Bldg Fund $16,712.16 Revenue $278.64 includes $2450 encumbrance Ella Anderson Trust $ 211.92 $704.26 Expenditures No Activity Motion to accept Treasurers Report made by Charlie Matthews second by Cail Bellavance. All in favor. Motion carries. Administrator’s Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar:  Joy and Carolyn will meet again with Aaron Doherty from White Rabbit Marketing to revisit marketing plan for the Hunt Building.  Hardwood floors in the foyer were refinished by Mr Sandless.  Security deposit will be required for people wanting to use the Hunt Building for photos, filming, etc. Page 1 of 3   Motion made to allow MA College of Art & Design to film at the Hunt Building. Motion made by Rosalie McQuaid second by Cail Bellavance. All in favor. Motion carries.  Carolyn will put together a program for the Festival of trees at the Hunt Building for donations.  Carolyn will contact the First Church and the Historical Society regarding a progressive dinner. Motion to accept and place on file Administrator's Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar: Motion made by Frank Mellen and second by Rosalie McQuaid . All in favor. Motion carries. Old Business:  Alderman Mary Ann Melizzi-Golja to follow up with the Mayor regarding paying commission for rentals. New Business:  2013/2014 Budget: April meeting Board of Trustees will approve budget.  Cail Bellavance is putting together a historical guide regarding the Hunt Building's history. Public Comment: None Coming in February......  Talk about more activities for the public.  Marketing plan for 2013. Frank Mellen moved to adjourn the meeting at 5:53pm Respectfully submitted Tammy Crisp Next meeting Tuesday, March 5– 4:30pm – Hunt Memorial Building Page 2 of 3 Administrator Report Respectfully Submitted by Carolyn Mortellaro Hunt Building Board of Trustee Meeting February 5, 2013 Correspondence: ● Email from Mayor Lozeau informing us of the passing of Dick LaRose. Dick was a leader in many restoration endeavors and operational policies for the Hunt Memorial Building. His guidance and knowledge was highly valued and appreciated and he will be greatly missed. ●$200 donation received from the Nashaway Woman’s Club (Sheila Selfridge) and a thank you was sent. ●Letter from state addressed to Friends of the Hunt. It appeared to be an annual report. I contacted Mary Slivinski who asked that I forward it to her residence.. She thought it may be the final paperwork for dissolve of the 501 (c)(3). Mary said they had over $3,000 at this point and would be submitting a check(s) once everything was closed. ●Email request from a MA College of Art & Design student asking to use the Hunt for the back-drop of a short film for a class project. The student used the building at no charge 3 years ago while a student at NHSN. Status of Renovations/Maintenance: ● The motion detector light at the handicapped ramp has been replaced. ●New toilet paper holders in the lower level ladies room and a new paper towel dispenser in the handicapped restroom are being installed. (STILL PENDING) ●Clarion System has been returned to the Hunt, is wired and in the administrators office. Partial power has been established but we are currently unable to get it fully functional. I have called the manufacturer and connected them with Jay to resolve the issue. Everyone misses the chimes! (STILL PENDING) ●Heating system has shut down on a couple of occasions. It was determined that there is a faulty valve and will be replaced. Jay Hunnewell is hopeful it will be covered by ALL Temp and no charge to the Hunt. ●Burst pipe in the unfinished section of the basement! Sadly I had just cleaned that whole area out and stored the holiday decorations in that room. There are many things we have lost. An inventory will be done to see what will need to be replaced. Cause and solution still pending. Administrator’s Report: ●Stephen Harriman from Mr. Sandless® refinished our foyer hard-wood floors on Monday, January 28, 2013. They came out beautifully. I will be putting a little blurb together for the website. ● I haven’t heard from anyone regarding the Friends of the Symphony 2013 House tour. ●Joy and I met with Aaron Doherty from White Rabbit Marketing. His presentation was not suitable for our needs as written. Mayor Lozeau had a follow-up conversation with him as it was their initial conversation that got the ball rolling. Joy and I will meet with him again, at his request, to hear a revised plan. ●Rebecca from GAD is putting together a proposal for joint wedding expo type of event. ●NHCF FY2014 grant deadlines have not been released. Web says to check back mid-February. Page 3 of 3